Firearm Project, Sunrise, FL

Brian Freskos filed this request with the Sunrise Police Department of Sunrise, FL.
Status
Completed

Communications

From: Ben Hallman

Hi,

Pursuant to the state’s public records law, I am a journalist requesting access to and copies of data and others records from your agency as part of a national reporting project on the use of stolen firearms in crimes. I have broken the request into three parts, each of which details the records that we are seeking. As expressed below, the date range for each part of this request is January 1, 2010 to the present:

1) Detailed information on stolen guns

It is our understanding that law enforcement agencies keep detailed records about firearms that were reported stolen by the citizens they serve. We are therefore requesting the following for each case of reported firearm theft in your jurisdiction:

-- The police report number and/or incident number for the firearm theft
-- The serial number, make, model, caliber, type and any other descriptive information for each firearm that was reported stolen

If possible, I would be grateful if this data was collated into a spreadsheet where each row represents one firearm. Here is an example:

If a spreadsheet is provided, please provide the record layout and/or code sheet. If such a spreadsheet is not available, please provide any other records that contain this information.

2) Detailed information about seized and/or recovered guns, any guns in evidence, and/or any gun of which the department has taken custody

Third, it is our understanding that law enforcement agencies maintain detailed records about firearms that were used in crimes, found at crimes scenes or other incidents, seized during investigations, placed into evidence or otherwise under the custody and control of the department, including the make, model and serial number of each gun. We are therefore requesting the following:

-- The following records regarding firearms used in crimes in your agency’s jurisdiction, found at crime scenes, seized during investigations or otherwise recovered or taken in by your agency: the make, model, and serial number of each gun; the date of the crime and/or incident from which it was recovered or seized; the police report number for the crime and/or incident; the type of crime the firearm was used in; and the address where the crime was committed and/or the incident occurred. Please include firearms for all offense and incident types, including homicide, robbery, assault, traffic stops, etc.

If your agency maintains a spreadsheet or database containing these records, we ask that you please provide that database. I would be grateful if this data was collated into a spreadsheet where each row represents one case, the same as part 1) “Detailed information about stolen guns.” If a spreadsheet is provided, please also provide a record layout and/or code sheet. If a spreadsheet or database is not available, please release any other records containing the information we seek.

The date range for this part is also January 1, 2010 to the present.

3) Detailed information on lost, stolen or unaccounted for law enforcement guns

Finally, it is our understanding that law enforcement agencies maintain detailed records about firearms that, while owned by the department or under the control and/or in the possession of their employees, went missing, were lost or stolen, or are otherwise unaccounted for. Therefore we request the following:

-- Any and all records of department-issued firearms that were lost, stolen, went missing or are otherwise unaccounted for.

-- If your department does not issue firearms, then we ask for any and all records of firearms that were lost, stolen, went missing or otherwise became unaccounted for while under the control and/or in the possession of one of your employees.

The records should include but not be limited to the following:

• The make, model, serial number and caliber of each firearm
• The location and address where the firearm was lost or stolen
• The date of the loss or theft.
• The date the loss or theft was reported
• Whether each lost or stolen firearm was recovered
• If the lost, stolen or missing firearm was recovered, the date and location of the recovery
• A description of how the firearm was lost, stolen or went missing
• Whether negligence on the part of the employee is/was suspected in the loss or theft of the firearm
• Whether the employee in control of the firearm retired, was terminated or otherwise left the department, and if so, the date and circumstances of the employee’s departure and whether his or her gun was retrieved and/or recovered.
• Any other individual reports and findings on the individual lost, stolen or missing firearms

The records should include but not be limited to audits, inventory reports, databases, internal reports, memos, internal affairs investigations, emails or other correspondence, and/or any other records.

The date range for this part is also January 1, 2010 to the present.

Please label each record in a clear manner. As a 501c3 nonprofit news organization, we will be making information obtained from this request available to the general public and are not requesting it for commercial purposes.

In the event that there are fees, I would be grateful if you informed me of the total charges before completing my request. We request that if you send an invoice, you make it out to The Trace.

I would prefer the requested information be sent via an e-mail attachment if available, or a mailed CD-ROM if not. If standard mail must be used, we ask that you send the request to the following address:

The Trace (at WeWork)
Attn: Brian Freskos
428 Broadway
New York, NY 10013

Thank you in advance for your help with this request. I look forward to receiving your response. If you have any questions or concerns, do not hesitate to contact me on my cell phone: (919) 522-6354

Sincerely,

Brian Freskos

From: Sprayberry, Billy

Dear Mr. Freskos,

Please accept this email as acknowledgement of your request. We will prepare an estimate for your review.
Regards,

Billy Sprayberry

City of Sunrise Police Department

Records Manager
10440 W Oakland Park Blvd
Sunrise, FL 33351
954-746-3500

From: Ben Hallman

Thank you so much Billy. Please let me know if have any questions. Brian

From: Bravo, Felicia

Mr. Freskos:

In reply to PRR 170271, attached please find a list of recovered, stolen, seized, and other status firearms. The remainder of your request for documents and information is extensive, and will require extensive use of information technology resources, or extensive clerical or supervisory assistance by personnel of the City to identify, manage and compile the requested information. It is the policy of the City to impose a duplication charge for copying public records and additional charges in accordance with the fee schedule enumerated in City Code Section 2-398 and Section 119.07(4), Florida Statutes. It is the City’s policy that a deposit be submitted by the requesting party in an amount equal to the anticipated cost of the assembly and duplication before processing will commence, particularly where clerical services of an extensive nature are necessary.
Having reviewed the nature and scope of your request, and examining all possible means by which the preparation and review of the requested records could be performed, the City has determined that the required advance deposit will be $430.60. The cost includes the following:

1. Staff time of 8 hours (8.5 hours with the first half hour at no charge) from Police Department personnel at a rate of $15.64 per hour, totaling $125.12;
2. Additional factor of twenty-five (25) percent reflecting the staff member’s hourly value of fringe and pension benefits, totaling $31.28;
3. Copies of 1,828 single-sided pages at a rate of $.15 per page, totaling $274.20.
Total Estimated Cost: $430.60
The additional factor of twenty-five (25) percent reflecting the staff member’s hourly value of fringe and pension benefits was calculated into the above-listed hourly rates in accordance with City Code Section 2-398(b).
At your convenience, you may submit a check in the amount of $430.60 payable to the City of Sunrise to the attention of the City Clerk’s Office. The City will begin processing your request as soon as the deposit is received. Pursuant to City Code Section 2-398(a), if the actual costs exceed the estimated amount, work will temporarily cease and you will be asked to replenish the deposit, upon which work will resume. You are responsible for the additional amount. Should there be any overage, the City will refund the difference.
Please feel free to contact me regarding this estimate and/or narrowing the scope of your request.
Thank you,
Felicia M. Bravo, MPA, MMC
City Clerk
City of Sunrise
10770 West Oakland Park Boulevard
Sunrise, FL 33351
Phone: 954.746.3333
Email: fbravo@sunrisefl.gov<mailto:fbravo@sunrisefl.gov>
Website: www.sunrisefl.gov<http://www.sunrisefl.gov/>

________________________________
Please note that Florida has a broad public records law, and that all correspondence to me via email may be subject to disclosure. This message, together with any attachments, is intended only for the addressee. It may contain information that is legally privileged, confidential and exempt from disclosure. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, use, or any action or reliance on this communication is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete the message, along with any attachments.

From: Ben Hallman

Hi Felicia,

Thank you so much for the stolen and recovered gun data, and please pass along my thanks to anyone else who also assisted.

Also, thank you preparing the estimate. It's a little higher than I anticipated. The 1,828 single-sided pages, can you give me some idea what this includes, e.g., police reports, emails? Depending on what this batch includes I may narrow the request or, if it's all documents that we need, knowing what it contains will make it easier for me to get my bosses to cough up the $430.60.

From: Bravo, Felicia

Mr. Fresko:

The records are the police reports associated with the firearms. Again, please let me know how you would like to proceed.

Thank you,

Felicia M. Bravo, MPA, MMC
City Clerk
City of Sunrise
10770 West Oakland Park Boulevard
Sunrise, FL 33351
Phone: 954.746.3333
Email: fbravo@sunrisefl.gov<mailto:fbravo@sunrisefl.gov>
Website: www.sunrisefl.gov<http://www.sunrisefl.gov/>

________________________________
Please note that Florida has a broad public records law, and that all correspondence to me via email may be subject to disclosure. This message, together with any attachments, is intended only for the addressee. It may contain information that is legally privileged, confidential and exempt from disclosure. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, use, or any action or reliance on this communication is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete the message, along with any attachments.

From: Ben Hallman

Hi Felicia,

I think we only need the police reports for the evidence guns listed in the documents you provided me, as I just realized those documents don't contain the serial numbers for those guns. We also need police reports for any guns lost or stolen from police officers, as we'd like to review the circumstances under which these guns were lost or stolen.

Does this narrow it a bit?

From: Bravo, Felicia

Mr. Fresko:

In final reply to your narrowed request, please see the attached.

Best regards,

Felicia M. Bravo, MPA, MMC
City Clerk
City of Sunrise
10770 West Oakland Park Boulevard
Sunrise, FL 33351
Phone: 954.746.3333
Email: fbravo@sunrisefl.gov<mailto:fbravo@sunrisefl.gov>
Website: www.sunrisefl.gov<http://www.sunrisefl.gov/>

________________________________
Please note that Florida has a broad public records law, and that all correspondence to me via email may be subject to disclosure. This message, together with any attachments, is intended only for the addressee. It may contain information that is legally privileged, confidential and exempt from disclosure. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, use, or any action or reliance on this communication is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete the message, along with any attachments.

From: Ben Hallman

Thank you so much!

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