Procurement software and processes (City of Suffolk FOIA)
| Multi Request | Procurement software and processes |
| Submitted | June 11, 2020 |
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Communications
From: John Adams
To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.
Thank you,
Arie Bronshtein
From: City of Suffolk FOIA
Good morning:
Your email has been forwarded to Media and Community Relations Assistant Director Tim Kelley who serves as the City's FOIA Officer. Thank you!
Erika S. Dawley, MMC
City Clerk
From: City of Suffolk FOIA
This office is in receipt of your request for records made in accordance with the Virginia Freedom of Information Act (ยง 2.2-3700 et seq.) dated June 12, 2020, initially provided to the Suffolk City Council email account, wherein you requested
"All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years."
The City's Purchasing Division noted that the City does not use any procurement software to create or publish RFI, RFQ, RFP. We do use Demandstar and eVa to distribute our solicitations and there is no cost for the City to use them and no contact. Additionally it was noted the City does not use our ERP to manage the process.
Therefore, there are no responsive records to your FOIA records as they do not exist.
Tim Kelley
Deputy FOIA Officer
City of Suffolk Freedom of Information Act Office
442 West Washington Street, 1st Floor
Suffolk, VA 23434
(757) 514-4103
(757) 514-4109 FAX
tkelley@suffolkva.us<mailto:tkelley@suffolkva.us>
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