Vigilant Data Sharing Information - 2018 - Assignment Submission (Spokane Police Department)

Dave Maass filed this request with the Spokane Police Department of Spokane, WA .
Tracking #

C000306-032519

Multi Request Vigilant Data Sharing Information - 2018 - Assignment Submission
Status
Completed

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of detections collected during 2018.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
The aggregate number of “hits” during 2018.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

From: Spokane Police Department

Dave Maass
Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed. Your request has been given the reference number C000306-032519 for tracking purposes.
Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane
To monitor the progress or update this request please log into the Spokane Public Records Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVunyGT0alNuMMH5UE0y2FTztGihCdF-2FmOcOuQL86OFwTM7vsryuPtdMuI46vg45osombhtxT1nJNWYye0ad4duQg-3D_8kFD9rAM7U76ybCadh99wXgD4jWKo2VP0qf2Pwvh9S1ZAW9-2B90U68YOWM448KM7M4bPeI0DddJ7uOrAt2fa2XPLQ-2BEdWqhWKr3BVZ-2FAYpY2eXR9y7gEeQAe3qE4AcSdhhrrvH7cNZ7lmKsB4Cvlh2KULItUb-2BUut1mBP7LbRy-2FkM2YLyQQYrIqkRtQLK2hpveLlnBLTr-2FANsw6q0XzWF2wXkL5TaErlInTp91l0DP4lkSInPsUckgc5jCyiqiwC0vG2mxH9aM1lBbQPgLnamEV40-2BK2Pgpb23iJy9VCpsooSyub5pskFRRvajUXvA1eDAKz7sxJByEKmEhlkNrwcVF0tYOnlgbgaAXyPhnFfzMJirlf78pjpVhHK8SeIjiKMjUaI6VilR3Vtuu1L-2FaGmOg-3D-3D)

From: Spokane Police Department

Dave Maass
Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed. Your request has been given the reference number C000306-032519 for tracking purposes.
Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane
To monitor the progress or update this request please log into the Spokane Public Records Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVunyGT0alNuMMH5UE0y2FTztGihCdF-2FmOcOuQL86OFwTM7vsryuPtdMuI46vg45osombhtxT1nJNWYye0ad4duQg-3D_8kFD9rAM7U76ybCadh99wXgD4jWKo2VP0qf2Pwvh9S1ZAW9-2B90U68YOWM448KM7M4bPeI0DddJ7uOrAt2fa2XPLQ-2BEdWqhWKr3BVZ-2FAYpY2eXR9y7gEeQAe3qE4AcSdhhrrvH7cNZ7lmKsB4Cvlh2KULItUb-2BUut1mBP7LbRy-2FkM2YLyQQYrIqkRtQLK2hpveLlnBLTr-2FANsw6q0XzWF2wXkL5TaErlInTp91l0DP4lkSInPsUckgc5jCyiqiwC0vG2mxH9aM1lBbQPgLnamEV40-2BK2Pgpb23iJy9VCpsooSyub5pskFRRvajUXvA1eDAKz7sxJByEKmEhlkNrwcVF0tYOnlgbgaAXyPhnFfzMJirlf78pjpVhHK8SeIjiKMjUaI6VilR3Vtuu1L-2FaGmOg-3D-3D)

From: Spokane Police Department

Mr. Mass:

This is to acknowledge receipt of your public records request submitted to Police Records Unit staff on March 22, 2019. On March 25, Police Records Unit staff forwarded your request to the City Clerk's Office for response. Your request has been assigned public records request tracking number #C000306-032519. Please reference this number when communicating with the City on your request. Your request states:

Pursuant to the Washington Public Records Act, I hereby request the following records:
1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares "hot list" information;
4) The names of agencies and organizations from which the Agency receives "hot list" information;
This information is easily available within the Agency's LEARN system. The simplest way to extract this data is to generate an "Agency Data Sharing Report" PDF file from within LEARN. To do this, a user may simply go to the "Sharing" section of LEARN and select "Output Report." A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
An example of this record may be found at this link:
https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html
A number of other agencies have regularly determined the above information constitutes a public record and have provided an "Agency Data Sharing Report." These agencies include:
Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.
We further request the following records
The aggregate number of "detections" (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of detections collected during 2018.
The aggregate number of "hits" (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of "hits" during 2017.
The aggregate number of "hits" during 2018.
This information is easily available within the Agency's LEARN system. The simplest way to extract this data is to generate a "Dashboard Hit Ratio Report" PDF file from within LEARN. We would prefer the data for each year to be provided separately.
An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html
The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
The following agencies have regularly determined the above information constitutes a public record and have provided an "Dashboard Hit Ratio Report." These agencies include:
Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Your request has been forwarded to Police Department staff for review and compiling responsive records, if any, to your request. At this time, we anticipate requiring approximately 60 days to review your request and to make a first installment of records available. If records become available sooner, we will let you know. If additional time will be needed to make a first installment available, we will advise accordingly. As we proceed on your request, if clarification of your request is needed, we will let you know.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

From: Spokane Police Department

Mr. Mass:

This is a follow up to my email to you below regarding your request #C000306-032519. As previously indicated in my April 1, 2019, email to you below, your request was forwarded to Police Department staff for review. Portions of your request are phrased in the form of requests for information; and, from the instructions provided in your email, it would appear that you are seeking reports from a system that SPD does not have; and, therefore, no responsive records to your request were located.

The Spokane Police Department does not use Learn-Vigilant Solutions. I am advised that the Spokane Police Department is on a shared server administered by Post Falls, ID. In an effort to be of assistance to you, Spokane Police department staff compiled the attached "Reads Statistics Report" from the shared server system it accesses in case it may be of interest to you. In addition, Spokane Police Department staff took a screen shot of the names of agencies and organizations from which the Agency shares and receives information. As I understand it, there is no other record that lists this information.

This completes and concludes our response to your public records request. If we may be of additional assistance, please advise.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

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