Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Spokane Police Department)

Dave Maass
Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed. Your request has been given the reference number C001071-123118 for tracking purposes.
Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.

City of Spokane To monitor the progress or update this request please log into the
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Good morning:

This is to acknowledge receipt of your attached December 13, 2018, public records request directed to the Spokane Police Department and your December 31, 2018, follow up communication regarding the status of your request. Your request was forwarded to the Spokane City Clerk's Office on December 31, 2018. It appears that staff did not receive your first December 13, 2018, request. We apologize for a delayed initial response.

This request has been assigned tracking number C001071-123118. Please use this number in any communications concerning this request. In this regard, the City Clerk's Office utilizes a public records request portal and tracking system, GovQA. With this new system, you must become a registered user with the City of Spokane Public Records Center. You may do this, if you have not already, by accessing the following link GovQA Create Account<https://spokanewa.govqa.us/WEBAPP/_rs/(S(ckmz5eovmxtnwq02dgjyov1b))/CustomerDetails.aspx?sSessionID=&new=1&target=YpURA3m6cNU+N1K9kEqQhsCau7xsobKtWN9EQJj9A/m/ZCLs+CDvjkdgi0A0+ztm/yC0/DhfGueHVzCdfCkvLhHviFjkKApPzTjntvBAsEAHYlmKnjo168llDrkkBZMZ> and filling in the requested contact information. Once you have done this, for the remainder of this request and for any future public records requests you may submit, please login to "My Request Center" to update your account information, track the status of your request and receive requested records when they become available.

Your request has been further directed to relevant staff in the Spokane Police Department for review and to determine what, if any, responsive records for your request can be located. At this time, we anticipate requiring 45 days, , or until February 18, to conclude your request. I will follow up with you on or about that date regarding the status of your request. If additional time will be needed to conclude it, I will advise accordingly. Likewise, if responsive records become available sooner, I will let you know. Lastly, if clarification is needed as we proceed with your request, we will advise as such.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk

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Laurie Farnsworth | City of Spokane | Deputy City Clerk

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Good afternoon:
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on December 31, 2018.  This request has been assigned tracking number C001071-123118.  Please use this number in any communications concerning this request.
Specifically, you requested: Pursuant to the Washington Public Records Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit Reports
9. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

In partial response to your request as it pertains to Item No. 1, you may access the Spokane Police Department's online Policy Manual, available at the following link on the City of Spokane website:  https://static.spokanecity.org/documents/police/accountability/police-policy-manual-2018-08-02.pdf.
The remaining portions of your request have been forwarded to staff in the City's Spokane Police Department for review and compiling of any responsive records.  We reasonably anticipate requiring approximately 65 days, or until on or about March 18, to conclude your request.  We will follow up with you on or about that date regarding the status of your request.  If public records become available in advance of this estimate, we will let you know.  Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.  Lastly, if clarification is needed as we move forward with your request, we will advise as such.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

To monitor the progress or update this request please log into the Spokane Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjZPPr-2B2QX-2FZU52vgspOQDej6uxymnlF1pDXa62Cz-2BgGRPtM12BgUFEUARP-2B-2BJIYKMK4501vNPfYVjo9vB5pI03Y-3D_T0KUfoHMvNwmq0CqUsox9oDK6ZqckKXgCnY8wWgWhEPARZA3uT2fPGWWCPHtWjMLQ9NrlsmkdUDmFOSWJoa1YpmBbSdgOTByT5GKnz7Pp4NGJdIylunHwQsQtOZ1TUHCckgFUDTTWppdHSklWpf35mmtcYIyeTxwG54oOtzbBXAli4D-2FOBkjQlTKF2XWAckkVVABUYGqFGaa1Un3toXGiSr8tux3gkZP-2B7LYT7d9ejmS8MV744ViL9hCd4OupCDG)

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Good evening:
This is to acknowledge receipt of your February 20 correspondence regarding your December 31, 2018, public records request.  My January 11, 2019, letter to you advised that I anticipated following up with you on or about March 18 regarding the status of your request, and will be following up with you accordingly.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

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Good afternoon:
This is a follow up to my previous correspondence to you regarding your December 31, 2018, public records request and is to provide a further response to you request.
It is our understanding from Police Department staff that SPD does not operate their own ALPR system but utilizes the City of Post Falls Police Department system.  See OPR 2018-0165, the City's Personal Services Agreement with the City of Post Falls, which is available by accessing your account through the City's online public records request portal, GovQA.
Regarding Item No. 3 of your request, the requested data is retrieved from WACIC/NCIC (ACCESS) which is a secure law enforcement database and is restricted to law enforcement use pursuant to Federal law.  The non-disclosure of such information is essential for effective law enforcement.  The information is exempt from disclosure pursuant to 28 U.S.C. § 534; 28 CFR 20.38; and RCW 42.56.240 (1) (Investigative, law enforcement and crime victims).
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website:  https://my.spokanecity.org/administrative/public-records/.

The document provided today and the link to the SPD policy manual made available to you on January 11, are the only documents located by Police staff in response to your request.  No further documents have been located.  Accordingly, we will consider our response in this matter concluded and closed.  If we can be of further assistance, please let me know.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

To monitor the progress or update this request please log into the Spokane Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVunyGT0alNuMMH5UE0y2FTztGihCdF-2FmOcOuQL86OFwTM7vsryuPtdMuI46vg45osovSY0jqlBly6mvLNWbGWRoQ-3D_T0KUfoHMvNwmq0CqUsox9oDK6ZqckKXgCnY8wWgWhEPARZA3uT2fPGWWCPHtWjMLoS04ngGsIDY17WNvRFUE9z7Lfl73SYwgUmcCYT5xOxrhSHsfDkkB1a3MjM-2BkDr6L7gyh7zExkd1g3klyybZeSw34-2Bt-2FNov4IOpgtiipO7ouCwcJIwYntP1kZOR5SrbhntWEqxj34ra1wo9QYMUV3W0JM6jy1IlRirqZkuGsGNFezrHSp5rP2kJGgCIgpyoaZ5-2B-2FXIix2whTjJHqcdZMnlXs6PbFWWDkUNdcXLKzOlkcno60rUfg-2F3uwM-2FLBRAjvo9e9eFs89RIhBoJlsTyJ7die27vwWTmDiDbq1XNaNUnpaPdPO5ddgqAXo6qbG4Ab8GJetimU7aZ8iWEOgnpBfHQ-3D-3D)