Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Spokane Police Department)

Dave Maass filed this request with the Spokane Police Department of Spokane, WA.
Tracking #

C001071-123118

Multi Request Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies
Due Dec. 20, 2018
Est. Completion Feb. 18, 2019
Status
Awaiting Response

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

From: Spokane Police Department

Dave Maass
Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed. Your request has been given the reference number C001071-123118 for tracking purposes.
Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.

City of Spokane To monitor the progress or update this request please log into the
Spokane Public Records Center. (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjZPPr-2B2QX-2FZU52vgspOQDej6uxymnlF1pDXa62Cz-2BgGRPtM12BgUFEUARP-2B-2BJIYKMK4501vNPfYVjo9vB5pI03Y-3D_T0KUfoHMvNwmq0CqUsox9oDK6ZqckKXgCnY8wWgWhEPARZA3uT2fPGWWCPHtWjMLIWSVZiyAIzdrDSDZVbsEQm5zsZdM3pGrtjnySgl5hRjsSGE50nmIvh57P8iru8KbgTOAcE9FRp0GyDt2b0qfyrrt6NHGsN697076tCHtw5MnzPtyd2GWzCbnAvjNkz8Prffpm05B1JRupNbQUPKVuORm4soQf-2FgwL07pxF6Vy-2B2M8g8inM0Dp5JitTZryZNw)

From: Spokane Police Department

Good morning:

This is to acknowledge receipt of your attached December 13, 2018, public records request directed to the Spokane Police Department and your December 31, 2018, follow up communication regarding the status of your request. Your request was forwarded to the Spokane City Clerk's Office on December 31, 2018. It appears that staff did not receive your first December 13, 2018, request. We apologize for a delayed initial response.

This request has been assigned tracking number C001071-123118. Please use this number in any communications concerning this request. In this regard, the City Clerk's Office utilizes a public records request portal and tracking system, GovQA. With this new system, you must become a registered user with the City of Spokane Public Records Center. You may do this, if you have not already, by accessing the following link GovQA Create Account<https://spokanewa.govqa.us/WEBAPP/_rs/(S(ckmz5eovmxtnwq02dgjyov1b))/CustomerDetails.aspx?sSessionID=&new=1&target=YpURA3m6cNU+N1K9kEqQhsCau7xsobKtWN9EQJj9A/m/ZCLs+CDvjkdgi0A0+ztm/yC0/DhfGueHVzCdfCkvLhHviFjkKApPzTjntvBAsEAHYlmKnjo168llDrkkBZMZ> and filling in the requested contact information. Once you have done this, for the remainder of this request and for any future public records requests you may submit, please login to "My Request Center" to update your account information, track the status of your request and receive requested records when they become available.

Your request has been further directed to relevant staff in the Spokane Police Department for review and to determine what, if any, responsive records for your request can be located. At this time, we anticipate requiring 45 days, , or until February 18, to conclude your request. I will follow up with you on or about that date regarding the status of your request. If additional time will be needed to conclude it, I will advise accordingly. Likewise, if responsive records become available sooner, I will let you know. Lastly, if clarification is needed as we proceed with your request, we will advise as such.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk

[City Logo 2 color.jpg]
Laurie Farnsworth | City of Spokane | Deputy City Clerk

From: Spokane Police Department

You have a new message available through the Spokane Public Records Center. This is a system-generated email notification. Please log in to the Spokane Public Records Center to view and reply to this message. Please DO NOT REPLY to this email.

Good afternoon:
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on December 31, 2018.  This request has been assigned tracking number C001071-123118.  Please use this number in any communications concerning this request.
Specifically, you requested: Pursuant to the Washington Public Records Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit Reports
9. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

In partial response to your request as it pertains to Item No. 1, you may access the Spokane Police Department's online Policy Manual, available at the following link on the City of Spokane website:  https://static.spokanecity.org/documents/police/accountability/police-policy-manual-2018-08-02.pdf.
The remaining portions of your request have been forwarded to staff in the City's Spokane Police Department for review and compiling of any responsive records.  We reasonably anticipate requiring approximately 65 days, or until on or about March 18, to conclude your request.  We will follow up with you on or about that date regarding the status of your request.  If public records become available in advance of this estimate, we will let you know.  Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.  Lastly, if clarification is needed as we move forward with your request, we will advise as such.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

To monitor the progress or update this request please log into the Spokane Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjZPPr-2B2QX-2FZU52vgspOQDej6uxymnlF1pDXa62Cz-2BgGRPtM12BgUFEUARP-2B-2BJIYKMK4501vNPfYVjo9vB5pI03Y-3D_T0KUfoHMvNwmq0CqUsox9oDK6ZqckKXgCnY8wWgWhEPARZA3uT2fPGWWCPHtWjMLQ9NrlsmkdUDmFOSWJoa1YpmBbSdgOTByT5GKnz7Pp4NGJdIylunHwQsQtOZ1TUHCckgFUDTTWppdHSklWpf35mmtcYIyeTxwG54oOtzbBXAli4D-2FOBkjQlTKF2XWAckkVVABUYGqFGaa1Un3toXGiSr8tux3gkZP-2B7LYT7d9ejmS8MV744ViL9hCd4OupCDG)

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