Local level SAEC policies/data (Spencer Village Police Department)

Vanessa Nason filed this request with the Spencer Village Police Department of Spencer, NY.


From: Vanessa Nason

To Whom It May Concern:

Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.


Vanessa Nason

From: Phuong Fromm


We received attached request. Our Records Manager recently retired last week and I just took over her role. The request doesn't indicate when you need the information. If you need the information anytime soon, then I will need to request an extension from you to review the request.
Phuong Fromm
Acting Records Manager
Sunnyvale Department of Public Safety
700 All America Way
Sunnyvale, CA 94087
Ph: 408-730-7163
Fx: 408-730-7705

From: Vanessa Nason

An extension is fine. Please release the information as soon as possible.

Thank you!


From: Phuong Fromm

Hello Vanessa,

Thank you for your patience and granting me the needed time to review your request. Attached documents contain information you are requesting.

· The PDF file contains information requested on Bullets #1 and #2 of your request.

· The Word file contains information requested on Bullets #3, #4, #5, and #6 of your request.

· Regarding Bullet #7, we do not have records of audits involving the collection or backlog of SAEC kits.

· Regarding Bullet #8, no proposed changes to the SAEC kits policy at this time.

Please let me know if you have questions.

Thank you,


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Phuong Fromm
Acting Records, Data & Property Manager
Sunnyvale Department of Public Safety

Phone: 408-730-7163
Fax: 408-730-7705