Police overtime pay records 2012-2013 (Somerville Police Department)

Good afternoon Mr. Nash,

Please be advised that the police department does not have a document prepared that meets your specific request. The salary information requested is included in an annual document that is released to the public by other city officials. There is no year to date document that currently exists. All of this information requested does exist within the payroll system, but would require that a document specific to this request be created, most likely from the Payroll Office at City Hall.

I hope that this response is helpful.

Dear Mr. Nash: You have requested the following from the Somerville Police Department. "Records of overtime pay sorted by employee and salary sorted by employee (exclusive of overtime) for 2012-2013, in Excel or similar spreadsheet format." I am informed that there is no document that fully responds to your request. Below please find links to the City of Somerville FY 2012 and FY 2013 budget. I refer you to pages 175 through 178 of the FY12 Budget, pages 128 through 131 of the FY13 Budget and FY14 includes July 1 - December 31, 2013, I have also included the FY 14 Budget, see pages 156 through 160.

http://www.somervillema.gov/sites/default/files/MASTER-FY12-BudgetFinal.pdf

http://www.somervillema.gov/sites/default/files/FY13-Budget-4.pdf

http://www.somervillema.gov/sites/default/files/FY14-BudgetMaster.pdf

I am informed the documentation you have requested exists within the payroll system as to individual employees, but would require a search thereof, printing same and a review for any required redactions. If you would like a good faith estimate of the cost to produce those documents, please let me know. Thank you.

Francis X. Wright, Jr.
City Solicitor
City of Somerville
93 Highland Avenue
Somerville, MA 02143
(617) 625-6600, ext. 4410

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I am out of the office until Tuesday, August 27th. If you need assistance in my absence please call the City of Somerville Law Department at (617) 625-6600, ext. 4400. Thank you.

Mr. Nash: I am in receipt of your email, below. I have requested the good faith estimate from the Payroll supervisor. She is out of the office until September 4th. Thereafter I anticipate she will respond to my request in the regular course of business. Once received, this office will forward that information to you. Thank you.

Dear Mr. Nash:

This letter acknowledges receipt of your email dated August 26, 2013, requesting a good faith estimate to provide the requested records of overtime pay sorted by employee and salary sorted by employee (exclusive of overtime) for 2012-2013.

The estimated fee to comply with your request for copies of these records is $780.00. I am informed the lowest paid employee capable of searching, segregating and compiling the requested records is the Payroll Manager, who has an hourly rate is $32.50. Her good faith estimate is that it will take 24 hours to complete this task.

The actual cost of producing the records may vary. Upon receipt of the estimated fee, the city will commence providing the requested public records and shall withhold or redact any record or portion thereof to the extent provided by law, specifying the applicable exemption(s).

Should you wish to receive this documentation please forward a check to my attention in the amount of $780.00 made payable to the "City of Somerville." Thank you.

I am out of the office returning on Monday, September 9, 2013. If you need assistance, please call the Law Department at (617)625-6600 x4400 or e-mail City Solicitor Frank Wright at fwright@somervillema.gov. Thank you.

By email dated September 5, 2013, the City of Somerville responded to your request. That email includes the city's good faith estimate. Thank you.

I am out of the office until Wednesday, November 6th. If you need assistance in my absence please call the City of Somerville Law Department at (617) 625-6600, ext. 4400. Thank you.

Dear Mr. Nash: Myemail of November 4, 2013 is the response to your follow-up. The City stands by its original estimate. Thank you.