Emails from Hayes Morrison 12/14 - 3/15

Emily Hopkins filed this request with the Somerville City Clerk of Somerville, MA.
Est. Completion None


From: Emily Hopkins

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, ยง10, I hereby request the following records:

Emails sent from Hayes Morrison during the time right before her departure (December 1, 2014 through February 28, 2015).

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.


Emily Hopkins

From: David Shapiro

Dear Ms. Hopkins,

I write in response to your public records request dated March 21, 2016, in which you requested all emails sent from Hayes Morrison between 12/14 - 3/15. The search generated 1,393 emails. The fee estimate is as follows:

Information Technology Department - 1 hour @ $27.89 per hour (search time) = $27.89
Law Department - 23 hours @ $40.00 per hour (review and redaction time) (approximately 1 minute per email) = $920.00
1 CD Rom = $1.15

Upon receipt of a check in the amount of $949.04, the City will begin to process your request. If you are willing to simplify your request limiting search terms, I would be happy to send a revised estimate. Please send the check directly to my attention.

David Shapiro

David Shapiro
Assistant City Solicitor
City of Somerville
93 Highland Avenue
Somerville, MA 02143
Phone: 617-625-6600 Extn. 4409
Fax: 617-776-8847<>


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