Change Requests for Beacon Street Project

Chris Dwan filed this request with the City of Somerville - Records Access Officer of Somerville, MA.


From: Chris Dwan

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All change requests, and any updates to the construction plans, for the Beacon Street reconstruction project from its authorization in 2015 to the present.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.


Chris Dwan

From: City of Somerville - Records Access Officer

Dear Mr. Dwan: This e-mail is in response to your public records request below. The responsive records are hereby provided and are available at the following link: This e-mail completes the City's response to your request.

You have the right to seek an administrative appeal to the Supervisor of Public Records under 950 CMR 32.08(1) and the right to seek judicial review by commencing a civil action in the superior court. Contact information for the Records Access Officer is: Francis X. Wright, Jr., City Solicitor, City Hall, 93 Highland Ave., Somerville, MA 02143, Phone: (617) 625-6600 x4400 Email:<>.


Jason D. Grossfield
Assistant City Solicitor
City of Somerville
93 Highland Avenue
Somerville, MA 02143
Phone: (617) 625-6600, ext. 4408
Fax: (617) 776-8847
This message and any attached documents contain information which may be confidential, subject to privilege or exempt from disclosure under applicable law. However, when responding, please be aware that the Massachusetts Secretary of State has determined that most email is public record and therefore cannot be kept confidential. These materials are intended only for the use of the intended recipient. If you are not the intended recipient of this transmission, you are hereby notified that any distribution, disclosure, printing, copying, storage, modification or the taking of any action in reliance upon this transmission is strictly prohibited. Delivery of this message to any person other than the intended recipient shall not compromise or waive such confidentiality, privilege or exemption from disclosure as to this communication. If you have received this communication in error, please immediately notify the sender and delete the message from your system. Thank you.

From: Chris Dwan

Thank you for this timely response. I very much appreciate it.

On review, I am concerned that some responsive records may have been omitted. The change orders use the terminology "EWO," which stands for "Extra Work Order." In this packet, I see EWOs 3, 4, 7, 8, 9, 14, and 15. There is also an EWO labeled as number 5, which I believe to be a typographic error, since the date and dollar total are identical to EWO 9 as shown in other documents.

I ask that the city provide the missing EWOs, and any associated updated plan documents for the project.

The document titled "EWO 5 Winter Traffic Controls" makes mention of a "revised winter safety traffic plan" which was developed by consultants to the city. I believe that this updated planning document falls within the scope of my original request. Please provide it, along with any similar updates or revisions to the project plans.

As always, thank you.

-Chris Dwan

From: City of Somerville - Records Access Officer

Dear Mr. Dwan: This e-mail is in response to your below follow-up e-mail.

  • 607209PSEHD11 (Traffic Sign Pavement Markings)_TEMP (WINTER 17-18)

From: City of Somerville - Records Access Officer

Dear Mr. Dwan: This e-mail is in response to your below follow-up e-mail.

  • 607209PSEHD11 (Traffic Sign Pavement Markings)_TEMP (WINTER 17-18)