|Submitted||May 7, 2014|
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
To Whom It May Concern:
Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I hereby request the following records:
A copy of the police log for the past week (7 days).
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
We are in receipt of your request for the police log for the past 7 days. The request will be provided on paper and mailed to you. Fees will not be waived. The minimum cost of the requested documents is $13.05 (87 pages at .15 per page) plus postage. Please advise if you wish for this request to go forward. Should you advise that we are to move forward with this request, we can generate the records and prepare them for mailing. Once we know the mailing cost, I can contact you to advise you of the total amount due. Upon receipt of your payment, the documents will be sent via USPS to the address provided on your faxed request.
Sheryl A. Canis
Administrative Records Clerk
Smithfield Police Department
215 Pleasant View Avenue
Smithfield, RI 02917
Phone: 401-231-2500 ext 115
Ms. Canis -
Thank you for your response. A number of departments were able to provide digital copies of their log at no cost. Is this an option, rather than having it mailed?
As stated in my previous e-mail, paper records will be provided and mailed
via USPS once payment is received.
It is my understanding of APRA that government agencies must release documents in requested format unless doing so would be unduly burdensome. As a number of departments have released digital copies of their dispatch logs, I do not think it is necessarily the case that doing so is burdensome, depending on the software your department uses.
Please confirm whether you are able to release the requested logs in digital form, as requested.
Our Deputy Chief of Police has your request and will be forwarding it to our
IT Administrator when he returns to work on Tuesday, May 13 to see if he can
provide it in the format you want.
The log you requested is attached.