Local level SAEC policies/data (Sierra Vista Police Department)

Beryl Lipton filed this request with the Sierra Vista Police Department of Sierra Vista, AZ.
Est. Completion None


From: Beryl Lipton

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.


Beryl Lipton

From: SV PD

Good morning. I've forwarded your email to our Records Bureau Supervisor, Tracey Rodriguez, and asked her to correspond with you. If you want to call for any follow up reason, the non-emergency number is 520-452-7500. Have a great week! Molly

Molly Schmitt
Police Recruiter / Volunteer Coordinator
Sierra Vista, AZ Police Department
Office: 520-452-7500 Fax: 520-458-3563
Website: <http://www.sierravistaaz.gov> www.sierravistaaz.gov/pd<http://www.sierravistaaz.gov/pd>

~ Never doubt that a small group of thoughtful citizens can change the world.
Indeed, it is the only thing that ever has. ~ Margaret Mead (Author/Anthropologist)

From: Tracey Rodriguez

Mr. Lipton,

Your request has been forwarded to me. I wanted to clarify a few things you listed on your request. You are just looking for statistics, data, reports, policies and procedures as it relates to SAEC kits? You are not looking for the actual reports correct? UCR data? I have some operational procedure documents and a list of incidents and the disposition of each case since 2009. I also have our Evidence Custodian looking into the other data that you requested.

Our current database started in 2009 so anything occurring before this date is in CRIMES and LEMIS. Sometimes data from those old systems will not print and/or the data you would be looking for is not available because the technology was not where it is today.

Our Evidence Custodian has found 99 so far in the old system going back to 2002 (I believe that is what he said). Since 2009 there have been approximately 123 kits submitted. 7 have not been processed due to the timeframe (occurring in 2016 and 2017) and 63 have been disposed of.

Someone would have to pull the hardcopy of each case and look to see the disposition of the SAEC. This could take quite few weeks to complete. I am not sure what your timeframe is, I know you requested it in 10 days. I can send the statistics of sexual assault cases from 2009 to present and the Operational Procedures if you would like.

Let me know if this is what you are looking for and we will proceed.

Thank you

Tracey Rodriguez, C488
Records Supervisor
Sierra Vista Police Department
520-452-7500 Ext. 2163
[Sierra-Vista-Logo-Hero small]<http://www.sierravistaaz.gov/>

From: Tracey Rodriguez

Mr. Lipton,

I have yet to hear back from you in regards to my questions so I am resending this email in case you did not receive it. I look forward to hearing from you.

Tracey Rodriguez, C488
Records Supervisor
Sierra Vista Police Department
520-452-7500 Ext. 2163
[Sierra-Vista-Logo-Hero small]<http://www.sierravistaaz.gov/>