SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
| Tracking # |
24-42 |
| Submitted | Jan. 31, 2023 |
| Due | April 19, 2023 |
| Est. Completion | July 31, 2024 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: K. Katakiuchi
SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: public.records@shorelineschools.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Feb. 1, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Shoreline School District
Good afternoon,
This is to acknowledge your request for public records requesting the
following per your email below:
"...a complete electronic copy of all Public Records Requests received
by your agency in the year 2022 and a complete electronic copy of your
agency's Responses to each of these Public Records Requests for the year
2022."
The District currently estimates the documents found to be responsive to
your request will be available to you July 31, 2023. The additional time
required to respond to your request is based upon the need to locate and
assemble the information requested, to notify third persons or agencies
affected by the request, if any, or to determine whether any of the
information requested is exempt from disclosure.
Thank you.
*Public Records Office*
Shoreline School District
18560 1st Ave NE
Shoreline, WA 98155
Website: https://www.shorelineschools.org/Domain/1177
CONFIDENTIALITY NOTICE: This email message is for the sole use of the
intended recipient(s) and may contain confidential and
privileged information. Any unauthorized review, use, disclosure or
distribution is prohibited. Please notify the sender immediately by email
if you have received this email by mistake and destroy all copies of the
original message.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Feb. 1, 2023. You had previously indicated that it would be completed on July 31, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: K. Katakiuchi
8-3-23
via email to public.records@ssd412.org
Subject: Re: Washington Public Records Act Request: SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
When can I expect records responsive to my public record request dated 2-1-2023?
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Feb. 1, 2023. You had previously indicated that it would be completed on July 31, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Shoreline School District
Hello
Regarding the size of your request for:
*"...a complete electronic copy of all Public Records Requests receivedby
your agency in the year 2022 and a complete electronic copy of youragency's
Responses to each of these Public Records Requests for the year*
*2022."*
Shoreline School District is trying to establish the cost of supplying
documents responsive to the request.
Would you like to receive incremental items as they are prepared, paying
the fees moving through the 2022 records requests and responses? Would a
list of requests and date of responses fulfill what you are looking for?
As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of locating and assembling the
information requested, notifying affected parties related to this request,
and to determine if any of the information requested is exempt under
Washington or federal law. The District is extending the estimate for the
documents found to be responsive to your request will be available to you
December 31, 2023.
Thank you.
*Public Records Office*
Shoreline School District
18560 1st Ave NE
Shoreline, WA 98155
Website: https://www.shorelineschools.org/Domain/1177
*CONFIDENTIALITY NOTICE:* This email, including any attachments, may
contain confidential and privileged information which is intended only for
the use of the individual(s) or entitled named. If you receive this email
message in error, please immediately notify the sender by email and delete
it. Dissemination, forwarding, printing or copying of this email without
prior consent of the sender is strictly prohibited. Thank you for your
compliance.
From: Shoreline School District
Good afternoon,
This is Shoreline School District reaching out regarding your request
for *"...a
complete electronic copy of all Public Records Requests received*
*by your agency in the year 2022 and a complete electronic copy of
youragency's Responses to each of these Public Records Requests for the
year*
*2022."*
We have not heard back from you regarding if a list will be sufficient.
Please respond to this email by October 10, 2023, or this request will be
closed.
Thank you.
*Public Records Office*
Shoreline School District
18560 1st Ave NE
Shoreline, WA 98155
Website: https://www.shorelineschools.org/Domain/1177
*CONFIDENTIALITY NOTICE:* This email, including any attachments, may
contain confidential and privileged information which is intended only for
the use of the individual(s) or entitled named. If you receive this email
message in error, please immediately notify the sender by email and delete
it. Dissemination, forwarding, printing or copying of this email without
prior consent of the sender is strictly prohibited. Thank you for your
compliance.
From: Shoreline School District
This is the Shoreline School District's final response to your request.
Per the last email this response is closed as there was no response by
October 10, 2023.
This request is closed.
*Public Records Office*
Shoreline School District
18560 1st Ave. NE
Shoreline, WA 98155
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>
*CONFIDENTIALITY NOTICE:* This email, including any attachments, may
contain confidential and privileged information which is intended only for
the use of the individual(s) or entitled named. If you receive this email
message in error, please immediately notify the sender by email and delete
it. Dissemination, forwarding, printing or copying of this email without
prior consent of the sender is strictly prohibited. Thank you for your
compliance.
From: K. Katakiuchi
November 5, 2023
To: Dr. Susana Reyes, Superintendent - Shoreline School District via email : susana.reyes@ssd412.org
THIS IS A PUBLIC RECORDS ACT REQUEST UNDER RCW 42.56
SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: K. Katakiuchi
03-26-2024
via email to susana.reyes@ssd412.org
RE: 11-05-2023 Washington Public Records Act REQUEST [RCW 42.56] NO RESPONSE (OVER 142 DAYS)
To whom it may concern:
It has now been over 4 months (142 DAYS) and no response has been received regarding my 11-05-2023 Public Records request. Your agency is required by law to respond to public records requests within (5) business days:
RCW 42.56.520 Prompt responses required.
(1) Responses to requests for public records shall be made promptly by agencies, the office of the secretary of the senate, and the office of the chief clerk of the house of representatives. Within five business days of receiving a public record request, an agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives must respond in one of the ways provided in this subsection (1):
(a) Providing the record;
(b) Providing an internet address and link on the agency's website to the specific records requested, except that if the requester notifies the agency that he or she cannot access the records through the internet, then the agency must provide copies of the record or allow the requester to view copies using an agency computer;
(c) Acknowledging that the agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives has received the request and providing a reasonable estimate of the time the agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives will require to respond to the request;
(d) Acknowledging that the agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives has received the request and asking the requestor to provide clarification for a request that is unclear, and providing, to the greatest extent possible, a reasonable estimate of the time the agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives will require to respond to the request if it is not clarified; or
(e) Denying the public record request.
A 2nd copy of my public records request DATED 11-05-2023 is attached.
RESPONSE REQUIRED BY WASHINGTON STATE LAW
*ANTICIPATE LITIGATION*
REGARDS.
November 5, 2023
To: Dr. Susana Reyes, Superintendent - Shoreline School District via email : susana.reyes@ssd412.org
THIS IS A PUBLIC RECORDS ACT REQUEST UNDER RCW 42.56
SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Shoreline School District
Shoreline Public Schools, WA
************************************************************************
Your record request #24-42 has been submitted successfully.
As the requester, you can always see the status of your
request by signing into the Shoreline Public Schools, WA
portal.
If you haven't already signed in, you may need to
activate or setup your account to get started.
Once your account is activated, you can communicate directly with the Shoreline Public Schools, WA through NextRequest.
************************************************************************
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From: Shoreline School District
Shoreline Public Schools, WA
************************************************************************
A message was sent to you regarding record request #24-42:
This is an acknowledgment of your public records request received on March 26, 2024, requesting the following information:
"A complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022."
Your request also refers to a request you made on November 5, 2023. After extensive research to avoid inundating you with additional emails and the potential for duplicating the work, our records do not show that a specific request was received.
As authorized by RCW 425.56.520, the District will require additional time to respond to your request to locate and assemble the requested information, notify affected parties related to this request, and determine if any of the information requested is exempt under Washington or federal law. At this time, the District anticipates having records prepared for you in installments starting on or before July 31, 2024.
The District has various fees for different types of records produced. Once we have completed our search for records, we will have a better idea of the size and scope of the record production and can provide you with an update before incurring charges. You may review our fee schedule beginning on page 8: http://web.shorelineschools.org/school_board/policy_manual/content/4040P.pdf.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Shoreline Public Schools, WA.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Shoreline School District
This is an acknowledgment of your public records request received on March
26, 2024, requesting the following information:
*"A complete electronic copy of all Public Records Requests received by
your agency in the year 2022 and a complete electronic copy of your
agency's Responses to each of these Public Records Requests for the year
2022."*
Your request also refers to a request you made on November 5, 2023. After
extensive research to avoid inundating you with additional emails and the
potential for duplicating the work, our records do not show that a specific
request was received.
As authorized by RCW 425.56.520, the District will require additional time
to respond to your request to locate and assemble the requested
information, notify affected parties related to this request, and determine
if any of the information requested is exempt under Washington or federal
law. At this time, the District anticipates having records prepared for you
in installments starting on or before July 31, 2024.
The District has various fees for different types of records produced. Once
we have completed our search for records, we will have a better idea of the
size and scope of the record production and can provide you with an update
before incurring charges. You may review our fee schedule beginning on page
8:
http://web.shorelineschools.org/school_board/policy_manual/content/4040P.pdf
.
*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>
---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Tue, Mar 26, 2024 at 1:22 PM
Subject: RE: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
To: <susana.reyes@ssd412.org>
March 26, 2024
This is a follow up to a previous request:
03-26-2024
via email to susana.reyes@ssd412.org
RE: 11-05-2023 Washington Public Records Act REQUEST [RCW 42.56] NO
RESPONSE (OVER 142 DAYS)
To whom it may concern:
It has now been over 4 months (142 DAYS) and no response has been received
regarding my 11-05-2023 Public Records request. Your agency is required by
law to respond to public records requests within (5) business days:
RCW 42.56.520 Prompt responses required.
(1) Responses to requests for public records shall be made promptly by
agencies, the office of the secretary of the senate, and the office of the
chief clerk of the house of representatives. Within five business days of
receiving a public record request, an agency, the office of the secretary
of the senate, or the office of the chief clerk of the house of
representatives must respond in one of the ways provided in this subsection
(1):
(a) Providing the record;
(b) Providing an internet address and link on the agency's website to the
specific records requested, except that if the requester notifies the
agency that he or she cannot access the records through the internet, then
the agency must provide copies of the record or allow the requester to view
copies using an agency computer;
(c) Acknowledging that the agency, the office of the secretary of the
senate, or the office of the chief clerk of the house of representatives
has received the request and providing a reasonable estimate of the time
the agency, the office of the secretary of the senate, or the office of the
chief clerk of the house of representatives will require to respond to the
request;
(d) Acknowledging that the agency, the office of the secretary of the
senate, or the office of the chief clerk of the house of representatives
has received the request and asking the requestor to provide clarification
for a request that is unclear, and providing, to the greatest extent
possible, a reasonable estimate of the time the agency, the office of the
secretary of the senate, or the office of the chief clerk of the house of
representatives will require to respond to the request if it is not
clarified; or
(e) Denying the public record request.
A 2nd copy of my public records request DATED 11-05-2023 is attached.
RESPONSE REQUIRED BY WASHINGTON STATE LAW
*ANTICIPATE LITIGATION*
REGARDS.
November 5, 2023
To: Dr. Susana Reyes, Superintendent - Shoreline School District via email
: susana.reyes@ssd412.org
THIS IS A PUBLIC RECORDS ACT REQUEST UNDER RCW 42.56
SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy
of all Public Records Requests received by the District including the
District Responses for the year 2022
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
the following records:
1. I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2022 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for
communication and production of records in response to a public records
request is optional for the requestor in the State of Washington.
Respectfully we decline to use any 3rd party "portal" system, specifically
GOVQA and NEXTREQUEST. Please provide all records electronically via direct
email attachment, or via no password, no registration internet cloud-based
download link.
Please do not direct or invite us to use, register for, or communicate with
your agency via any 3rd party portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of
public records.
"...Agencies shall honor requests received in person during an agency's
normal office hours, or by mail or email, for identifiable public records
unless exempted by provisions of this chapter. No official format is
required for making a records request; however, agencies may recommend that
requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records
request will be honored and fulfilled by your agency via email as requested
or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic
format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create
new records by printing native stored electronic files, then scanning and
re-printing these newly scanned prints only to reproduce them in again in
electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in
advance of fulfilling the request in strict compliance with all provisions
of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of
identified public records claiming "global FERPA" exemptions. When an
agency claims an exemption for an entire record or portion of one, it must
inform the requestor of the statutory exemption and provide a brief
explanation of how the exemption applies to the record or portion withheld.
RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the
statute the agency claims grant an exemption from disclosure. The brief
explanation should provide enough information for a requestor to make a
threshold determination of whether the claimed exemption is proper. Global,
nonspecific claims of exemption such as "FERPA" are insufficient. One way
to properly provide a brief explanation of the withheld record or redaction
is for the agency to provide a withholding index. It identifies the type of
record, its date and number of pages, and the author or recipient of the
record (unless their identity is exempt). The withholding index should
allow a requestor to make a threshold determination of whether the agency
has properly invoked the exemption. There are several exceptions to the
FERPA exemption and any agency silently withholding large swaths of public
records citing "FERPA!" without providing the original identified record,
properly redacted, or if withheld in its entirety, providing a record
description and page count or record length, will be challenged in
accordance with RCW 42.56.550 if a reasonably detailed withholding index or
exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the
production of responsive records are accompanied by a complete and detailed
exemption log noting the valid legal reason for each exemption at each
redaction location in the record produced, as well as the specific number
of pages if any that your agency redacts or withholds in their entirety.
Each redaction should be noted by footnote or by a clear reference to the
specific justification for that redaction, and only the minimal exempt
portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists
of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this
public records request is not being made for any commercial purpose
whatsoever. Also, this public records request is not being made for a "list
of individuals." This declaration satisfies all requirements of RCW 42.56
regarding prohibitions on lists and commercial purposes. No additional
commercial purpose declaration will be completed for this public records
request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We
look forward to receiving your response to this request within 5 business
days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 139889
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.
---
On Nov. 5, 2023:
Subject: RE: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
November 5, 2023
To: Dr. Susana Reyes, Superintendent - Shoreline School District via email
: susana.reyes@ssd412.org
THIS IS A PUBLIC RECORDS ACT REQUEST UNDER RCW 42.56
SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy
of all Public Records Requests received by the District including the
District Responses for the year 2022
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
the following records:
1. I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2022 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for
communication and production of records in response to a public records
request is optional for the requestor in the State of Washington.
Respectfully we decline to use any 3rd party "portal" system, specifically
GOVQA and NEXTREQUEST. Please provide all records electronically via direct
email attachment, or via no password, no registration internet cloud-based
download link.
Please do not direct or invite us to use, register for, or communicate with
your agency via any 3rd party portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of
public records.
"...Agencies shall honor requests received in person during an agency's
normal office hours, or by mail or email, for identifiable public records
unless exempted by provisions of this chapter. No official format is
required for making a records request; however, agencies may recommend that
requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records
request will be honored and fulfilled by your agency via email as requested
or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic
format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create
new records by printing native stored electronic files, then scanning and
re-printing these newly scanned prints only to reproduce them in again in
electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in
advance of fulfilling the request in strict compliance with all provisions
of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of
identified public records claiming "global FERPA" exemptions. When an
agency claims an exemption for an entire record or portion of one, it must
inform the requestor of the statutory exemption and provide a brief
explanation of how the exemption applies to the record or portion withheld.
RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the
statute the agency claims grant an exemption from disclosure. The brief
explanation should provide enough information for a requestor to make a
threshold determination of whether the claimed exemption is proper. Global,
nonspecific claims of exemption such as "FERPA" are insufficient. One way
to properly provide a brief explanation of the withheld record or redaction
is for the agency to provide a withholding index. It identifies the type of
record, its date and number of pages, and the author or recipient of the
record (unless their identity is exempt). The withholding index should
allow a requestor to make a threshold determination of whether the agency
has properly invoked the exemption. There are several exceptions to the
FERPA exemption and any agency silently withholding large swaths of public
records citing "FERPA!" without providing the original identified record,
properly redacted, or if withheld in its entirety, providing a record
description and page count or record length, will be challenged in
accordance with RCW 42.56.550 if a reasonably detailed withholding index or
exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the
production of responsive records are accompanied by a complete and detailed
exemption log noting the valid legal reason for each exemption at each
redaction location in the record produced, as well as the specific number
of pages if any that your agency redacts or withholds in their entirety.
Each redaction should be noted by footnote or by a clear reference to the
specific justification for that redaction, and only the minimal exempt
portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists
of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this
public records request is not being made for any commercial purpose
whatsoever. Also, this public records request is not being made for a "list
of individuals." This declaration satisfies all requirements of RCW 42.56
regarding prohibitions on lists and commercial purposes. No additional
commercial purpose declaration will be completed for this public records
request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We
look forward to receiving your response to this request within 5 business
days, as the statute requires.
---
On Oct. 16, 2023:
Subject: Re: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
This is the Shoreline School District's final response to your request.
Per the last email this response is closed as there was no response by
October 10, 2023.
This request is closed.
*Public Records Office*
Shoreline School District
18560 1st Ave. NE
Shoreline, WA 98155
Public Records Requests
<
https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests
>
*CONFIDENTIALITY NOTICE:* This email, including any attachments, may
contain confidential and privileged information which is intended only for
the use of the individual(s) or entitled named. If you receive this email
message in error, please immediately notify the sender by email and delete
it. Dissemination, forwarding, printing or copying of this email without
prior consent of the sender is strictly prohibited. Thank you for your
compliance.
---
On Oct. 3, 2023:
Subject: Re: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
Good afternoon,
This is Shoreline School District reaching out regarding your request
for *"...a
complete electronic copy of all Public Records Requests received*
*by your agency in the year 2022 and a complete electronic copy of
youragency's Responses to each of these Public Records Requests for the
year*
*2022."*
We have not heard back from you regarding if a list will be sufficient.
Please respond to this email by October 10, 2023, or this request will be
closed.
Thank you.
*Public Records Office*
Shoreline School District
18560 1st Ave NE
Shoreline, WA 98155
Website: https://www.shorelineschools.org/Domain/1177
*CONFIDENTIALITY NOTICE:* This email, including any attachments, may
contain confidential and privileged information which is intended only for
the use of the individual(s) or entitled named. If you receive this email
message in error, please immediately notify the sender by email and delete
it. Dissemination, forwarding, printing or copying of this email without
prior consent of the sender is strictly prohibited. Thank you for your
compliance.
---
On Aug. 25, 2023:
Subject: Re: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
Hello
Regarding the size of your request for:
*"...a complete electronic copy of all Public Records Requests receivedby
your agency in the year 2022 and a complete electronic copy of youragency's
Responses to each of these Public Records Requests for the year*
*2022."*
Shoreline School District is trying to establish the cost of supplying
documents responsive to the request.
Would you like to receive incremental items as they are prepared, paying
the fees moving through the 2022 records requests and responses? Would a
list of requests and date of responses fulfill what you are looking for?
As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of locating and assembling the
information requested, notifying affected parties related to this request,
and to determine if any of the information requested is exempt under
Washington or federal law. The District is extending the estimate for the
documents found to be responsive to your request will be available to you
December 31, 2023.
Thank you.
*Public Records Office*
Shoreline School District
18560 1st Ave NE
Shoreline, WA 98155
Website: https://www.shorelineschools.org/Domain/1177
*CONFIDENTIALITY NOTICE:* This email, including any attachments, may
contain confidential and privileged information which is intended only for
the use of the individual(s) or entitled named. If you receive this email
message in error, please immediately notify the sender by email and delete
it. Dissemination, forwarding, printing or copying of this email without
prior consent of the sender is strictly prohibited. Thank you for your
compliance.
---
On Aug. 3, 2023:
Subject: RE: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
8-3-23
via email to public.records@ssd412.org
Subject: Re: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
When can I expect records responsive to my public record request dated
2-1-2023?
---
On Jan. 31, 2023:
Subject: Washington Public Records Act Request: SHORELINE SCHOOL DISTRICT –
(2022) Request for a complete electronic copy of all Public Records
Requests received by the District including the District Responses for the
year 2022
SHORELINE SCHOOL DISTRICT – (2022) Request for a complete electronic copy
of all Public Records Requests received by the District including the
District Responses for the year 2022
Via email: public.records@shorelineschools.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
the following records:
1. I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2022 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for
communication and production of records in response to a public records
request is optional for the requestor in the State of Washington.
Respectfully we decline to use any 3rd party "portal" system, specifically
GOVQA and NEXTREQUEST. Please provide all records electronically via direct
email attachment, or via no password, no registration internet cloud-based
download link.
Please do not direct or invite us to use, register for, or communicate with
your agency via any 3rd party portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of
public records.
"...Agencies shall honor requests received in person during an agency's
normal office hours, or by mail or email, for identifiable public records
unless exempted by provisions of this chapter. No official format is
required for making a records request; however, agencies may recommend that
requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records
request will be honored and fulfilled by your agency via email as requested
or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic
format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create
new records by printing native stored electronic files, then scanning and
re-printing these newly scanned prints only to reproduce them in again in
electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in
advance of fulfilling the request in strict compliance with all provisions
of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of
identified public records claiming "global FERPA" exemptions. When an
agency claims an exemption for an entire record or portion of one, it must
inform the requestor of the statutory exemption and provide a brief
explanation of how the exemption applies to the record or portion withheld.
RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the
statute the agency claims grant an exemption from disclosure. The brief
explanation should provide enough information for a requestor to make a
threshold determination of whether the claimed exemption is proper. Global,
nonspecific claims of exemption such as "FERPA" are insufficient. One way
to properly provide a brief explanation of the withheld record or redaction
is for the agency to provide a withholding index. It identifies the type of
record, its date and number of pages, and the author or recipient of the
record (unless their identity is exempt). The withholding index should
allow a requestor to make a threshold determination of whether the agency
has properly invoked the exemption. There are several exceptions to the
FERPA exemption and any agency silently withholding large swaths of public
records citing "FERPA!" without providing the original identified record,
properly redacted, or if withheld in its entirety, providing a record
description and page count or record length, will be challenged in
accordance with RCW 42.56.550 if a reasonably detailed withholding index or
exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the
production of responsive records are accompanied by a complete and detailed
exemption log noting the valid legal reason for each exemption at each
redaction location in the record produced, as well as the specific number
of pages if any that your agency redacts or withholds in their entirety.
Each redaction should be noted by footnote or by a clear reference to the
specific justification for that redaction, and only the minimal exempt
portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists
of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this
public records request is not being made for any commercial purpose
whatsoever. Also, this public records request is not being made for a "list
of individuals." This declaration satisfies all requirements of RCW 42.56
regarding prohibitions on lists and commercial purposes. No additional
commercial purpose declaration will be completed for this public records
request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We
look forward to receiving your response to this request within 5 business
days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 139889
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.
Files
There are no files associated with this request.