Payroll vendor contract

Rebecca Burnside filed this request with the Shoreline City Manager's Office of Shoreline, WA.
Tracking #

PRR-18-268

Est. Completion None
Status
Fix Required

Communications

From: Rebecca Burnside

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

I am requesting the contract for Sungard/Superion/Central Square OneSolution HR and Payroll, the responses to the RFP, and the quotation or pricing submitted. The contract is referenced in the Minutes from 10/30/17.

Thank you so much for your help and cooperation.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Rebecca Burnside

From: Shoreline City Manager's Office

I have forwarded your request to our City Clerk's Office. Please update your contact list to send future public disclosure requests to the City of Shoreline City Clerk's Office at prr@shorelinewa.gov<mailto:prr@shorelinewa.gov>.

Thank you.

Heidi Costello
City of Shoreline
City Manager's Office
(206) 801-2214
hcostello@shorelinewa.gov<mailto:hcostello@shorelinewa.gov>

check out: http://surprisedbyshoreline.com

NOTICE OF PUBLIC DISCLOSURE: This email account is public domain. Any correspondence from or to this email account may be a public record. Accordingly, this email, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.

From: Shoreline City Manager's Office

Ms. Burnside,

This letter is to acknowledge receipt of your request for public records pursuant to the Washington Public Records Act, Ch. 42.56 RCW. Your request has been assigned Request No. PRR-18-268. Referencing this number will assist us in locating information if you contact us for a status update.

Your request is outlined as follows:
"Shoreline City Manager's Office
Washington Public Records Act Office
17500 Midvale Avenue North
Shoreline, WA 98133-4905
September 24, 2018
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
I am requesting the contract for Sungard/Superion/Central Square OneSolution HR and Payroll, the responses to the RFP, and the quotation or pricing submitted. The contract is referenced in the Minutes from 10/30/17.
Thank you so much for your help and cooperation.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rebecca Burnside
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/accounts/agency_login/shoreline-city-managers-office-9801/payroll-vendor-contract-61702/?email=cmo%40shorelinewa.gov&uuid-login=340604bf-5bc0-4107-928d-997ac2f10be4#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know."

Copies of electronic records are ready for your download from the City's FTP Site. The City has completed processing your request for public records, please see the attached invoice for the copying fees that are due. All fees must be paid prior to release of the records. Payment of cash or check (made payable to the "City of Shoreline") is accepted in the City Clerk's Office. Once payment is received, I will send you a username and password to access and download the records. These records will be available on the FTP site for 30 calendar days from this notification.

This completes the City's response to your request. If you have any questions regarding this request, please feel free to contact me at (206) 801-2235.

Sincerely,

Sara Ziegenbein | City of Shoreline
Public Disclosure Specialist
17500 Midvale Ave North | Shoreline, WA 98133
(206) 801-2235 | sziegenbein@shorelinewa.gov<mailto:sziegenbein@shorelinewa.gov>
pdr@shorelinewa.gov<mailto:pdr@shorelinewa.gov>

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From: Rebecca Burnside

To Whom It May Concern:

Please find enclosed a check for $1.70 to satisfy the fee associated with the attached public records request.

Thank you.

From: Shoreline City Manager's Office

Ms. Burnside,

This letter is regarding your request for public records pursuant to the Washington Public Records Act, Ch. 42.56 RCW, Request No. PRR-18-268. Referencing this number will assist us in locating information if you contact us for a status update.

The City has received your payment, a copy of the receipt is attached for your file, and Part One of your responsive records are now available for your review on the City's FTP site. You may download these records by following the below instructions:

1. Copy and paste this URL into your web browser: ftp://ftp.shorelinewa.gov
2. User name: PRR-18-268
3. Password: 123456RB
4. Click the Folder "PRR-18-268 Part 1"

Tip: At the top of the page are instructions on how to view the filed in File Explorer, which will then allow you to easily copy the files to your computer.

Please note, that a portion of these records are on hold for release pending response from vendors to the City's 3rd Party Notification and either the records or additional information will be provided as soon as possible.

If you have any questions regarding this request, please feel free to contact me at (206) 801-2235.

Sincerely,

Sara Ziegenbein | City of Shoreline
Public Disclosure Specialist
17500 Midvale Ave North | Shoreline, WA 98133
(206) 801-2235 | sziegenbein@shorelinewa.gov<mailto:sziegenbein@shorelinewa.gov>
pdr@shorelinewa.gov<mailto:pdr@shorelinewa.gov>

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From:

Ms. Burnside:

I am an attorney who represents CentralSquare Technologies. I understand that you have requested certain information from the City of Shoreline, Washington related to the RFP CentralSquare submitted on June 24, 2016 (RFP # 8533).

It is CentralSquare's position that the RFP cannot be released pursuant to Washington law because it contains certain confidential information. Accordingly, CentralSquare intends to file a lawsuit to block the release of the RFP.

I write to determine what specific information you seek through your request and, specifically, if you would be amenable to receiving a redacted version of the RFP that does not contain confidential information.

Please contact me if you would like to discuss this matter.

Jeff

Jeff DeGroot
Associate

T +1 206.839.4812
F +1 206.494.1784
M +1 541.760.2266
E jeff.degroot@dlapiper.com <mailto:jeffrey.degroot@dlapiper.com>

[DLA Piper Logo]

DLA Piper LLP (US)
701 Fifth Avenue, Suite 6900
Seattle, Washington 98104-7044
United States
www.dlapiper.com <http://www.dlapiper.com/>

Please consider the environment before printing this email.

The information contained in this email may be confidential and/or legally privileged. It has been sent for the sole use of the intended recipient(s). If the reader of this message is not an intended recipient, you are hereby notified that any unauthorized review, use, disclosure, dissemination, distribution, or copying of this communication, or any of its contents, is strictly prohibited. If you have received this communication in error, please reply to the sender and destroy all copies of the message. To contact us directly, send to postmaster@dlapiper.com. Thank you.

From:

Ms. Burnside, as I stated in my previous email, we intend to file a lawsuit to block the release of the documents you have requested.

Specifically, Superion intends to file a complaint and a motion for a temporary restraining order this afternoon in King County Superior Court in Seattle, Washington. A hearing on this matter will be held in the Ex Parte Department at the King County Courthouse (Courtroom W-325, 516 3rd Ave., Seattle, Washington, 98104) between 1:30 and 3:45 this afternoon (November 5, 2018). We will transmit to you copies of the papers we are filing in advance of the hearing, and we will have printed copies available for you at the hearing.

Jeff

Jeff DeGroot
Associate

T +1 206.839.4812
F +1 206.494.1784
M +1 541.760.2266
E jeff.degroot@dlapiper.com <mailto:jeffrey.degroot@dlapiper.com>

[DLA Piper Logo]

DLA Piper LLP (US)
701 Fifth Avenue, Suite 6900
Seattle, Washington 98104-7044
United States
www.dlapiper.com <http://www.dlapiper.com/>

From:

Ms. Burnside, per my below email, attached are the documents we intend to file this afternoon.

From:

Ms. Burnside, attached is the order from the Court granting our requested temporary restraining order. As indicated in the order, a further hearing on this matter will be held December 7, 2018 at 10:00 am at the King County Courthouse in Seattle, Washington.

As I stated in my original email, please let us know if you would like to discuss resolving this matter outside of litigation.

From: Shoreline City Manager's Office

Ms. Burnside,

This letter is regarding your request for public records pursuant to the Washington Public Records Act, Ch. 42.56 RCW, Request No. PRR-18-268. Referencing this number will assist us in locating information if you contact us for a status update.

This email is to notify you that Part II of responsive records are now available for your review on the City's FTP site. You may download these records by following the below instructions:

1. Copy and paste this URL into your web browser: ftp://ftp.shorelinewa.gov

2. User name: PRR-18-268

3. Password: 123456RB

4. Click the Folder "PRR-18-268 Part 2"

Tip: At the top of the page are instructions on how to view the filed in File Explorer, which will then allow you to easily copy the files to your computer.

Please note that on November 5, the City received a Temporary Restraining Order issued by King County Superior Court that prohibits the City from releasing a portion of Superion, LLC's RFP response. Therefore, disclosure of this record remains on hold pending further review. The Signed Order is attached for your reference. The City will be in touch regarding the portions of the record that are not affected by the Restraining Order.

If you have any questions regarding this request, please feel free to contact me at (206) 801-2231.

Regards,

Jessica & Sara

Jessica Simulcik Smith | City of Shoreline
City Clerk
City of Shoreline
17500 Midvale Ave North | Shoreline, WA 98133
(206) 801-2231<tel:(206)%20801-2231>| jsmith@shorelinewa.gov<mailto:jsmith@shorelinewa.gov>

Sara Ziegenbein | City of Shoreline

Public Disclosure Specialist

17500 Midvale Ave North | Shoreline, WA 98133

(206) 801-2235 | sziegenbein@shorelinewa.gov<mailto:sziegenbein@shorelinewa.gov>

pdr@shorelinewa.gov<mailto:pdr@shorelinewa.gov>

From: Shoreline City Manager's Office

Ms. Burnside,

This letter is regarding your request for public records pursuant to the Washington Public Records Act, Ch. 42.56 RCW, Request No. PRR-18-268. Referencing this number will assist us in locating information if you contact us for a status update.

This email is to notify you that Part III of responsive records are now available for your review on the City's FTP site. You may download these records by following the below instructions:

1. Copy and paste this URL into your web browser: ftp://ftp.shorelinewa.gov
2. User name: PRR-18-268
3. Password: 123456RB
4. Click the Folder "PRR-18-268 Part 3"

Tip: At the top of the page are instructions on how to view the filed in File Explorer, which will then allow you to easily copy the files to your computer.

In accordance with the Temporary Restraining Order regarding Superion LLC's RFP response, received November 5, 2018 and referenced below, the City is providing the responsive records that are not affected by the Restraining Order and redacted versions of the records at issue. Additional information will be provided pending further direction from King County Superior Court.

If you have any questions regarding this request, please feel free to contact me at (206) 801-2235.

Sincerely,

Sara Ziegenbein | City of Shoreline
Public Disclosure Specialist
17500 Midvale Ave North | Shoreline, WA 98133
(206) 801-2235 | sziegenbein@shorelinewa.gov<mailto:sziegenbein@shorelinewa.gov>
pdr@shorelinewa.gov<mailto:pdr@shorelinewa.gov>

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From:

Counsel,

Attached for service are the documents listed below, which were e-filed, e-served, and submitted to the court via e-working copy submission this morning. Hard copies will follow via U.S. mail.

* Declaration of Anthony Todaro in Support of Plaintiff's Motion for Preliminary Injunction; and

o Exhibits A-F

* [Proposed] Order Granting Plaintiff's Motion for Preliminary Injunction.

Thank you,

Rachel Evans
Legal Practice Specialist

T +1 206.839.4816
F +1 206.839.4801
M +1 360.929.2219
E rachel.evans@dlapiper.com <mailto:rachel.evans@dlapiper.com>

[DLA Piper Logo]

DLA Piper LLP (US)
701 Fifth Avenue, Suite 6900
Seattle, Washington 98104-7044
United States
www.dlapiper.com <http://www.dlapiper.com/>

Please consider the environment before printing this email.

The information contained in this email may be confidential and/or legally privileged. It has been sent for the sole use of the intended recipient(s). If the reader of this message is not an intended recipient, you are hereby notified that any unauthorized review, use, disclosure, dissemination, distribution, or copying of this communication, or any of its contents, is strictly prohibited. If you have received this communication in error, please reply to the sender and destroy all copies of the message. To contact us directly, send to postmaster@dlapiper.com. Thank you.

From: Shoreline City Manager's Office

Ms. Burnside,

This letter is regarding your request for public records pursuant to the Washington Public Records Act, Ch. 42.56 RCW, Request No. PRR-18-268. Referencing this number will assist us in locating information if you contact us for a status update.

Mr. DeGroot, forwarded the below email to the City, it is our understanding that the records previously provided to you have satisfied your request for records and the City can close this request.

If this understanding is incorrect, please let me know as soon as possible; otherwise I will consider this request closed.

If you have any questions, please feel free to contact me at (206) 801-2235.

Sincerely,

Sara Ziegenbein | City of Shoreline
Public Disclosure Specialist
17500 Midvale Ave North | Shoreline, WA 98133
(206) 801-2235 | sziegenbein@shorelinewa.gov<mailto:sziegenbein@shorelinewa.gov>
pdr@shorelinewa.gov<mailto:pdr@shorelinewa.gov>

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From:

Sara-

Thank you so much for letting me know. I really appreciate your efforts and the efforts of Mr. DeGroot. I did not realize that the extra work had been required for this request and I did not mean to inconvenience you. Thank you so much for letting me know. I do consider the request closed and you have provided the documents responsive to my request.

Have a wonderful day.

Best,
Rebecca

Rebecca Burnside

It’s Personnel Consulting
San Francisco, CA.
(415)786-2666
rebecca@its-personnel.com
Licensed to practice law in California (active) and Arizona (inactive)

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