Emails - Records - Writing - Documents - Washington School Personnel Association and Shoreline School District 2016-2020

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1. I request an electronic copy of all email communications between any employee of the Shoreline School District and any member of the Washington School Personnel Association for the years 2014-2020.

2. I request an electronic copy of all emails in the possession of the Shoreline School District to or from any user of the internet domain WSPA.NET for the years 2016-2020.

3. I request an electronic copy of all RECORDS and WRITING, documents, agreements, meetings, papers, scheduling, etc. referencing the Washington School Personnel Association for the years 2014-2020.

The Washington School Personnel Association is a Washington State Non profit corporation located at 6118 PARKSIDE DR, ANACORTES, WA, 98221.

The stated purpose of the Washington School Personnel Association is to promote professional growth in school personnel administration and effective human resources practices and procedures in public, private, and post-secondary education, utilize technology to advance the Association’s purpose and goals, influence legislative action on WSPA-endorsed issues, advance WSPA as an influential association with other organizations, OSPI, legislators, and school personnel, develop and implement a sound short-and long-term fiscal plans that support the Association’s goals.

RCW 42.56.010(4) Definition of “Writing”
(4) "Writing" means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.

https://app.leg.wa.gov/rcw/default.aspx?cite=42.56.010

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Washington

Dear Ms. Miller,

Thank you for your letter. In response to your request:

"Before we provide an estimated timeline for responding to your request, please clarify the level
of detailed information you are seeking in the electronic copies of emails you have requested.
Are you requesting pdf format with or without the metadata for each email?"

It would be most appreciated if all responsive records could be produced in .pdf format and in reverse chronological order. More recent records produced before earlier records requested (2020 - 2014). It is not necessary to provide email metadata, however email addresses should be included in any response unless accompanied by a valid exemption log.

Thank you.

Dear Public Records Officer:
You have indicated that responsive records pursuant to my public records request are available electronically however you have not provided these records and the codes and/or account passwords to access the records.

You have allegedly provided responsive records via a link:

https://drive.google.com/drive/folders/19BFSzeJGh_lNTQROElewJs4C2avrjvS3?usp=sharing

A screenshot of the link is attached.

This link to a “google drive” share requires an access code or password however you did not provide the code or password for access to the records.
Under WASHINGTON STATE LAW (RCW 42.56.520) responsive records must be delivered unsecured or freely available to download.

YOUR ACTION IS REQUIRED:

1. Please produce the records electronically via direct email with no password protection enabled.

OR

2. Please produce a link to a cloud-based storage location of the records for download without restrictions of any kind (no password protection, unknown access codes, mandatory registration, payment, etc.)

OR

3. Please produce a link to the cloud-based storage location of the records INCLUDING ALL USERNAMES AND PASSWORDS OR CODES REQUIRED TO ACCESS THE RECORDS.
An example of a free cloud based service that will host the responsive documents and provide a download link free of any password protection is: https://gofile.io/welcome

Thank you.