Gas leaks policies and data - Middlesex County (Sherborn Town Clerk (MA))

Beryl Lipton filed this request with the Sherborn Town Clerk (MA) of Sherborn, MA.
Submitted Jan. 5, 2017
Status
Completed

Communications

From: Beryl Lipton

Subject: Public Records Law Request: Gas leaks policies and data - Middlesex County (Sherborn Town Clerk (MA))

Email

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

Any and all directive materials and data regarding the location and repair of gas leaks within this municipality.

Please include any ordinances, policies, procedures, or related materials regarding:

• the necessity of gas companies to report existing gas leaks to municipal officials
• the necessity of gas companies to survey areas for the existence of gas leaks
• the necessity of gas companies to repair known gas leaks

Please also include any data, statistics, maps, and other materials detailing the location and severity of known gas leaks in the areas under the jurisdiction of this municipality. Please include any data acquired from the Department of Public Utilities regarding gas leaks within this municipality.

Please include all requests from gas companies for construction and digging related to gas leaks.

Please include all requests for repair made by this municipality to companies regarding gas leaks. Please also provide all responses.

Please provide all data, statistics, maps, and other materials regarding the decay or destruction of trees and other foliage in relation to the presence of gas leaks.

If further clarification is necessary, please contact the MuckRock office at 617-299-1832.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Carole Marple

Subject: public records request 1-17-2017 gas leaks policies data

Email

Dear Beryl,

I have received your public records request dated January 16, 2017. Because January 16th was a legal holiday in Massachusetts, the clock begins today, January 17, 2017.
In your email you stated that you submitted a prior request dated January 5, 2017. Having checked both junk and clutter email as well as regular email for both townclerk@sherbornma.org<mailto:townclerk@sherbornma.org> and carole.marple@sherbornma.org<mailto:carole.marple@sherbornma.org> , we find no record of such a request to this office.

In the January 16th email, you requested the following:

1. any and all directive materials and data regarding the location and repair of gas leaks within Sherborn.

2. any ordinances, policies, procedures, or related materials regarding:
* the necessity of gas companies to report existing gas leaks to Sherborn officials
* the necessity of gas companies to survey areas for the existence of gas leaks
* the necessity of gas companies to repair known gas leaks

3. any data, statistics, maps, and other materials detailing the location and severity of known gas leaks in the areas under the jurisdiction of Sherborn. Please include any data acquired from the Department of Public Utilities regarding gas leaks within Sherborn.

4. all requests from gas companies for construction and digging related to gas leaks.

5. all requests for repair made by Sherborn to companies regarding gas leaks. Please also provide all responses.

6. all data, statistics, maps, and other materials regarding the decay or destruction of trees and other foliage in relation to the presence of gas leaks.
There are no records responsive to your requests in the Office of the Town Clerk. I have forwarded your request to the Selectmen's Office which will coordinate the efforts of the Sherborn Fire Department and the Building Commissioner to compile the information you have requested.
You have also requested that fees be waived in the public interest. The only fees charged will be for time spent which will be calculated on the rate of the lowest paid employee capable of doing the work. As soon as there is an estimate of the fees, the Selectmen's Office will notify you. The documents will be emailed when the fee is received.

Thank you for your interest in the Town of Sherborn. We look forward to a successful fulfillment of your requests.

Kind regards,
Carole Marple

Carole B. Marple
Sherborn Town Clerk
19 Washington Street
Sherborn, Massachusetts 01770
1-508-651-7853
FAX 1-508-651-0407

From: Carole Marple

Subject: RE: public records request 1-17-2017 gas leaks policies data

Email

Dear Beryl,
Please specify the date range for your request. The time clock will continue once we have received this information from you.
Thank you,
Carole Marple

From: Beryl Lipton

Subject: RE: Public Records Law Request: Gas leaks policies and data - Middlesex County (Sherborn Town Clerk (MA))

Email

Hello Ms. Marple,

Thanks so much for your note. Feel free to limit this request to January 1, 2014 through today. Please let me know if you have any other questions.

Best wishes,
Beryl

From: Carole Marple

Subject: RE: Public Records Law Request: Gas leaks policies and data - Middlesex County (Sherborn Town Clerk (MA))

Email

Dear Beryl,
Thank you for resending your email request. For some reason which I am unable to determine, your follow-up with date range went into my junk mail. I do apologize. (It would appear that my computer has an “issue” with your email address.)

You requested the following:

1. any and all directive materials and data regarding the location and repair of gas leaks within Sherborn.

2. any ordinances, policies, procedures, or related materials regarding:
* the necessity of gas companies to report existing gas leaks to Sherborn officials
* the necessity of gas companies to survey areas for the existence of gas leaks
* the necessity of gas companies to repair known gas leaks

3. any data, statistics, maps, and other materials detailing the location and severity of known gas leaks in the areas under the jurisdiction of Sherborn. Please include any data acquired from the Department of Public Utilities regarding gas leaks within Sherborn.

4. all requests from gas companies for construction and digging related to gas leaks.

5. all requests for repair made by Sherborn to companies regarding gas leaks. Please also provide all responses.

6. all data, statistics, maps, and other materials regarding the decay or destruction of trees and other foliage in relation to the presence of gas leaks.

The attached information came from the Sherborn Fire Department. There is a fee for three-quarters of an hour at $25 per hour for a total of $18.75. Because of the delay, I am waiving the fee and have attached the information you requested.

Thank you for your patience.

Kind regards,

Carole

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