Supporting docs for Mayor's estimate of cost to City of Occupy Seattle

Dear Mr. Mocek,

Please use this email as acknowledgment of your public disclosure request of November 11, 2011, in which you say:

"I hereby request the following records:

All records used to compute the purported $529,609 cost to the City of Seattle of the Occupy Seattle protest (as reported on November 10, 2011, by Vanessa Ho of seattlepi.com and by Kelly Gilblom of the Puget Sound Business Journal, each of whom attributed this figure to the Office of the Mayor), along with any associated metadata".

The Mayor's office has no records that respond to your request, therefore, I am forwarding/referring your request to the City Budget Office who may have records responsive to your request. They will respond to you directly. I will now consider this request closed as to the Mayor's office.

Regards,

Jennifer Cramer
City of Seattle, Office of the Mayor
Executive Assistant to:
Carl Marquardt, Mayor's Legal Counsel
Jaline Quinto, Council Relations

600 Fourth Avenue, 7th Floor
PO Box 94749, Seattle, WA 98124
Direct Line: 206. 233.2597
Fax Line: 206.684.5360

November 21, 2011

Mr. Mocek

Dear Mr. Mocek:

The Mayor's Office has forwarded me your public disclosure request.

I hereby request the following records:

All records used to compute the purported $529,609 cost to the City of Seattle of the Occupy Seattle protest (as reported on November 10, 2011, by Vanessa Ho of seattlepi.com and by Kelly Gilblom of the Puget Sound Business Journal, each of whom attributed this figure to the Office of the Mayor), along with any associated metadata".

Attached are the 15 records that are responsive to your request.

If you have any questions, please feel free to give me a call. I can be reached at (206) 684-8089.

With the transmittal of these documents, I consider this request to be closed.

Sincerely,

Linda J. Wokal
Public Disclosure Office
City Budget Office

Hall,

Here is SPD's latest update on Occupy Seattle expenses. This week's numbers for the Occupy folks are actually pretty small if you strictly take what was charged to that activity. It's about $11,500. However, they did join two other events which cost an additional $70K. At this point SPD feels it is appropriate to include these costs with the Occupy costs. What I am unclear on at this point is how much Occupy really added to those other events. I am have some questions in to SPD at this point trying to figure this out, but wanted to get this to you today. I will keep you updated on what I find out.

Mike

Please see the attached template with the OT costs for Parks associated with Occupy Seattle through October 21, 2011.

If you have any questions, please let me know.

Thanks,

Gerry

233-1503

Please see the attached template with the OT costs for Parks associated with Occupy Seattle through October 28, 2011.

If you have any questions, please let me know.

Thanks,

Gerry

233-1503

Please see the attached template with the OT costs for Parks associated with Occupy Seattle through November 4, 2011.

If you have any questions, please let me know.

Thanks,

Gerry

233-1503

Please see the attached template with the OT costs for Parks associated with Occupy Seattle through November 11, 2011.

If you have any questions, please let me know.

Thanks,

Gerry

233-1503

Hall,

Please see attached summary for the FAS costs for Occupy Seattle for the week ending November 11th.

Thanks

Jennifer

Hall,

Please see attached summary for the week ending November 4th for the FAS Occupy Seattle costs.

Jennifer

Let me know if this isn't what you are looking for.

_____

From: Asp, Gerald
Sent: Tuesday, October 18, 2011 5:09 PM
To: Goldberg, Beth; Walker, Hall
Cc: Everson, Carol; Friedli, Eric; Potter, Dewey; Finnegan, Michele; Courtney, Robb; Voorheis, Korie; Williams, Amy
Subject: DPR OS Overtime Tracking Template

Please see the attached template with the OT costs for Parks associated with Occupy Seattle through October 14th.

If you have any questions, please let me know.

Thanks,

Gerry

233-1503

I think we sent these numbers to Jennifer, but probably in the wrong format. Either way, here's another copy in the template spreadsheet (they may even match). Let me know if you have questions.

Fred Podesta

City of Seattle

Department of Finance & Administrative Services

206 386-0041

fred.podesta@seattle.gov

That was last week. It was on Wednesday the 2nd, which accounted for $32K of the $37K in costs incurred this week. Again, you will notice the figures from last week, which were originally reported as $49K, have increased to $109K. There is a lag between the work and the folks in Fiscal Services getting the costs. I expect we will see updated figures from this last week which will show an increase over the $37K.

But for now, this is all SPD has to provide.

Please let me know if you have any additional questions.

Mike

From: Walker, Hall
Sent: Tuesday, November 08, 2011 11:52 AM
To: Katz, Michael; Doss, Greg; Devore, Jennifer
Subject: RE: Occupy Costs

Wasn't the bank sit-in last week? Or was that over the weekend?

From: Katz, Michael
Sent: Tuesday, November 08, 2011 11:34 AM
To: Doss, Greg; Devore, Jennifer
Cc: Walker, Hall
Subject: RE: Occupy Costs

I already have some figures in from SPD. Again, they have revised the figures from last week upwards, which isn't a surprise. What I am trying to get some more information on is the figures they provided for this week. It totals $37K, which seems a bit low. I'd just like to confirm with them, but see no problem in getting this to Hall by COB today.

MIke

From: Doss, Greg
Sent: Tuesday, November 08, 2011 10:22 AM
To: Devore, Jennifer; Katz, Michael
Cc: Walker, Hall
Subject: Occupy Costs

Jennifer, Mike,

Hoping that the two of you will touch base with your departments this morning.

As you know, Jennifer sent a reminder e-mail last Tue (very early afternoon I believe), and FAS did not send the data, in any form, until after 6:00 that evening.

It would be good to get the template back during office hours today. Maybe a morning reminder would help? Worth taking a shot anyway. Thanks for the assistance.

Hall, per SPD, they have spent $97,200 through the 14th.

From: Walker, Hall
Sent: Wednesday, October 19, 2011 10:07 AM
To: Keyes, Cameron; Katz, Michael
Cc: Doss, Greg
Subject: FW: Occupy Seattle Costs

Cameron and Mike – can you please follow up with SDOT and SPD to see where this is? We need this ASAP today as we have to get info to reporters shortly.

Beth had sent out a template for them to use, so they should have that (it’s very simple).

Thanks.

From: Goldberg, Beth
Sent: Tuesday, October 18, 2011 10:32 PM
To: Friedli, Eric; Podesta, Fred; Hahn, Peter; Diaz, John
Cc: Walker, Hall; Potter, Chris; Doss, Greg; Keyes, Cameron; Stickel, Karl; Hester, Beth; Pickus, Aaron; McCoy, Julie; Nance, Jen
Subject: Re: Occupy Seattle Costs

Just checking on the status of this information. I don't believe I have received the summaries from any of the departments. I believe at least some in the media are expecting this info tomorrow. Please provide your dept summary to Hall and me ASAP.

Thanks-
Beth

From: Goldberg, Beth
Sent: Friday, October 14, 2011 08:36 AM
To: Friedli, Eric; Podesta, Fred; Hahn, Peter; Diaz, John
Cc: Walker, Hall; Potter, Chris; Doss, Greg; Keyes, Cameron; Stickel, Karl; Hester, Beth; Pickus, Aaron; McCoy, Julie; Nance, Jen
Subject: RE: Occupy Seattle Costs

Good morning,

I have received buy-off from the Mayor's Office on the weekly reporting structure for overtime costs incurred as a result of Occupy Seattle. Attached is a template we'd like you to use to submit your data on a weekly basis, starting this Tuesday. For consistency sake, we'd like each department to submit to CBO (Hall and me) by COB each Tuesday their overtime use for the week ending the prior Friday. Since this Tuesday will be the 1st week of this and costs have been accumulating for more than a week, we'd like this Tuesday's report to include all OS overtime incurred through the end of the day today. Each subsequent report would then isolate the costs for the week, with a cumulative total embedded in the attached template.

Thanks in advance for your work in tracking this information. Please don't hestiate to contact me if you have questions or concerns.

Thanks--

Beth

_____

From: Friedli, Eric
Sent: Friday, October 14, 2011 6:32 AM
To: Goldberg, Beth; Podesta, Fred; Hahn, Peter; Diaz, John
Cc: Walker, Hall; Potter, Chris
Subject: Re: Occupy Seattle Costs

We would have to set up a small side system to trtack costs. Weekly would make it much more manageable.

From: Goldberg, Beth
Sent: Thursday, October 13, 2011 03:46 PM
To: Podesta, Fred; Hahn, Peter; Diaz, John; Friedli, Eric
Cc: Walker, Hall; Potter, Chris
Subject: RE: Occupy Seattle Costs

I will check with the MO. Thanks for getting back to me.

From: Podesta, Fred
Sent: Thursday, October 13, 2011 3:39 PM
To: Goldberg, Beth; Hahn, Peter; Diaz, John; Friedli, Eric
Cc: Walker, Hall; Potter, Chris
Subject: RE: Occupy Seattle Costs

We could do this, but it will create a bit of a distraction for the very people we’re calling on to manage operations. If we could ask for the frequency to be reduced to weekly, that would be much appreciated.

From: Goldberg, Beth
Sent: Thursday, October 13, 2011 10:51 AM
To: Podesta, Fred; Hahn, Peter; Diaz, John; Friedli, Eric
Cc: Walker, Hall
Subject: Occupy Seattle Costs

We have received a request from the Mayor’s Office to compile reports on M, W and F of each week on what Occupy Seattle is costing us. I have two initial questions as we embark upon this work. 1) Is three times per week too often for you to provide meaningful information. If we did a M, W , F approach, CBO would need your cost figures for the Friday report, for example, by COB on Thursday for costs incurred through Wednesday. Information for the Monday report would need to arrive at CBO by 9:00 a.m. on Monday and contain data through Friday, and information for the Wednesday report would need to be provided to CBO by COB on Tuesday with data through Monday. 2) If this approach would not work, it would be helpful to have input from you on what is a more realistic time frame. The Mayor’s Office is eager to get started on this, so your input on how we approach this is needed ASAP.

Thanks--

Beth Goldberg

Director, City Budget Office

City of Seattle

(206) 233-7115

Hall,

Attached is the latest figure from SPD. Again, you will notice the numbers from the previous reporting periods have changed. This is mostly because they are getting updated information. Regarding this latest week, the number seems low. When asked to explain, I was given two explanations. First, the activity is indeed decreasing. Secondly, there were other events on October 22nd that SPD worked on that may have had some crossover with the OS folks. The number here is what was coded to the OS activity code.

Mike

From: Walker, Hall
Sent: Wednesday, November 02, 2011 12:59 PM
To: Katz, Michael; Devore, Jennifer; Doss, Greg
Subject: OS

Do we have occupy seattle cost updates from FAS and SPD thru last week? I may have missed them, so please forward again if I did.

Thanks.

Hall,

Here is the latest update for SPD's Occupy Seattle costs through the 21st. There are two items I want to bring to your attention.

First, SPD projects $160,516 in expenses for the week ending October 21st.

Second, SPD has revised their costs for the previous week. They had reported costs of $97,200 previously. The Department is now saying their costs were $143,818. They are citing a communication error as the reason for the $40,000 discrepancy. It was related to one day in particular (Thursday October 13th).

Please let me know if you have any additional questions.

Mike