Seattle Mayor Calendar January - August 2016
| Submitted | Aug. 28, 2016 |
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Communications
From: Bernard Rodriguez
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
A full and complete copy, including vacation days, of the mayor's calendar(s) beginning January 1, 2016 through January 25th 2016.
Please include in your search a list of all parties who have the ability to change, view, and modify the mayor's calendar.
Please provide responsive documents in their native format with metadata. For example, if a spreadsheet or email (.eml) file is available, do not print and scan documents.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Bernard Rodriguez
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Aug. 28, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: EXECPDR
Dear Mr. Rodriguez:
Thank you for your Public Records Request received in the Mayor's office August 28, 2016, given the tracking number 16656, with the following request:
"A full and complete copy, including vacation days, of the mayor's calendar(s) beginning January 1, 2016 through January 25th 2016. Please include in your search a list of all parties who have the ability to change, view, and modify the mayor's calendar."
I can advise you at this time that Mayor Murray did not take any vacation time during January 1, 2016 - January 25, 2016.
I anticipate being able to provide you with responsive records and/or a status update on or before October 4, 2016.
Please do not hesitate to contact me with any questions or concerns.
Sincerely,
Kimberly Ferreiro
[8]
Kimberly Ferreiro, CPRO
Public Disclosure Advisor
Office of the Mayor
T: (206) 684.3252 | Kimberly.ferreiro@seattle.gov<mailto:Kimberly.ferreiro@seattle.gov>
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From: MuckRock.com
To Whom It May Concern:
I'm following up on the following Public Records request, copied below, and originally submitted on Aug. 28, 2016. You previously indicated that it would be completed on Oct. 4, 2016. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate.
Thanks for your help, and let me know if further clarification is needed.
From: EXECPDR
Dear Mr. Rodriguez,
Thank you for the email. In response to your question, yes I am still anticipating to provide you with response records on or before October 4, 2016.
Sincerely,
Kimberly Ferreiro
From: EXECPDR
Dear Mr. Rodriguez:
Please find attached request records for your request #16656 as detailed:
"A full and complete copy, including vacation days, of the mayor's calendar(s) beginning January 1, 2016 through January 25th 2016.
Please include in your search a list of all parties who have the ability to change, view, and modify the mayor's calendar."
The calendar has 3 redacted phone numbers being withheld under:
RCW 42.56.250(3)
Employment and licensing.
The following employment and licensing information is exempt from public inspection and copying under this chapter:
(1) Test questions, scoring keys, and other examination data used to administer a license, employment, or academic examination;
(2) All applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant;
(3) The following information held by any public agency in personnel records, public employment related records, volunteer rosters, or included in any mailing list of employees or volunteers of any public agency: Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver's license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. For purposes of this subsection, "employees" includes independent provider home care workers as defined in RCW 74.39A.240<http://app.leg.wa.gov/RCW/default.aspx?cite=74.39A.240>;
Disclosure would violate employees' right to privacy.
The following people have access to modify the Mayor's calendar.
1. Mayor Murray
2. Rory Pain Donovan, Executive Assistant
3. Thuch Mam, Scheduler
4. Austin Miller, Outreach Coordinator
5. Executive Protection Unit
* Rodney Stokes
* Aaron Kamalu
* Suzanne Long
* James Garner
The Mayor did not take any vacation days.
This concludes the Mayor's office response to your Public Records request #16656 and we will now consider it closed.
Please note that I will not be responding to any automated emails regarding this request.
Please do not hesitate to contact me with any questions or concerns.
Sincerely,
Kimberly Ferreiro
[8]
Kimberly Ferreiro, CPRO
Public Disclosure Advisor
Office of the Mayor
T: (206) 684.3252 | Kimberly.ferreiro@seattle.gov<mailto:Kimberly.ferreiro@seattle.gov>
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From: Bernard Rodriguez
Ms. Ferreiro,
The PDF you provided, while helpful, makes it difficult to discern the names of calendars and any notes within them. Which is why I initially requested a copy of the them in their native format.
I'm assuming the mayor's office is using Outlook? It's likely this can be done by exporting Outlook's .pst. files.
If you have questions, please feel free to contact me via this email (hey.bernard@gmail.com) or by phone 310-210-9226.
Thank you for your continued cooperation and patience with this and other requests.
Regards,
Bernard Rodriguez
310-210-9226
Kimberly.ferreiro@seattle.gov
From: EXECPDR
Dear Mr. Rodriguez:
Thank you for your email.
That is the format that I have always used to send out the Mayor's calendar to requesters.
I will need to do some additional research on this, and anticipate being able to provide you with a status update on or before October 7, 2016.
Sincerely,
Kimberly Ferreiro
[8]
Kimberly Ferreiro, CPRO
Public Disclosure Advisor
Office of the Mayor
T: (206) 684.3252 | Kimberly.ferreiro@seattle.gov<mailto:Kimberly.ferreiro@seattle.gov>
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From: EXECPDR
Dear Mr. Rodriquez,
After further checking, the calendar that you received is the same Mayor's calendar that all requesters receive and it is the only Mayor's calendar.
Sincerely,
Kimberly Ferreiro
[8]
Kimberly Ferreiro, CPRO
Public Disclosure Advisor
Office of the Mayor
T: (206) 684.3252 | Kimberly.ferreiro@seattle.gov<mailto:Kimberly.ferreiro@seattle.gov>
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image001
From: Bernard Rodriguez
Ms. Ferreiro,
Thanks for taking the time to respond. I appreciate the time you’ve taken on this request.
I’d like to bring to your attention the “metadata” case of O’Neill vs. Shoreline, in which the Washington State Supreme Court established that state public-records law applies to “metadata,” or data about data — in this case, electronic information regarding the Mayor’s calendar.
http://www.seattletimes.com/seattle-news/shoreline-public-records-case-ends-after-7-years
While, I am aware of City of Seattle’s current CPRA, I hope, and am requesting that you please review your process and reconsider releasing these documents in the spirit of the State’s law which encourages the release of documents in their native format.
Thank you, again, for the time and attention you’ve given to this request.
Respectfully,
Bernard Rodriguez
310-210-9226
From: MuckRock
Hello Ms. Ferreiro,
In addition to any response to the most recent communication, provision of the appropriate agency for records request appeals would be greatly appreciated.
Thanks so much,
Beryl
From: MuckRock.com
To Whom It May Concern:
I'm following up on the following Public Records request, copied below, and originally submitted on Aug. 28, 2016. You had previously indicated that it would be completed on Oct. 4, 2016. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: EXECPDR
Dear Mr. Rodriquez:
Thank you for the opportunity to review your request for the Mayor's calendar.
After further review, I am reopening your request to provide you with the metadata that you are seeking regarding the Mayor's calendar.
I anticipate being able to provide you with responsive records and/or a status update on or before December 16, 2016. Due to the length of time in providing you with the records you have requested, the records will be provided at no charge.
In your email dated October 18, 2016, you requested information on the appeal process. If you wish to appeal the search or production of records, or any application of an exemption to the requested records, you must submit an appeal in writing within ten (10) days from the date of the City's response to your request. Please mail or deliver your appeal to the appropriate address below:
City of Seattle Mayor's Office
Attn: Ian Warner, Legal Counsel to the Mayor
600 Fourth Avenue, 7th Floor
P.O. Box 94749
Seattle, WA 98124-4749
You may also submit your appeal through me and I will forward to Mr. Warner.
Please do not hesitate to contact me with any additional questions or concerns.
Sincerely,
Kimberly Ferreiro
[cid:image003.png@01D22DD2.B96F0AD0]
Kimberly Ferreiro, CPRO
Public Disclosure Advisor
Office of the Mayor
T: (206) 684.3252 | Kimberly.ferreiro@seattle.gov<mailto:Kimberly.ferreiro@seattle.gov>
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From: EXECPDR
Dear Mr. Rodriguez:
This is to provide you an update on your public records request for the Metadata for the Mayor's January 2016, calendar.
I have been working with our IT department to provide you with the requested records and anticipate being able to provide you with the records and/or a status update on or before January 31, 2017.
Thank you for your patience.
Sincerely,
Kimberly Ferreiro
[cid:image003.png@01D22DD2.B96F0AD0]
Kimberly Ferreiro, CPRO
Public Disclosure Advisor
Office of the Mayor
T: (206) 684.3252 | Kimberly.ferreiro@seattle.gov<mailto:Kimberly.ferreiro@seattle.gov>
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image003
From: MuckRock.com
To Whom It May Concern:
I'm following up on the following Public Records request, copied below, and originally submitted on Aug. 28, 2016. You had previously indicated that it would be completed on Oct. 4, 2016. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: EXECPDR
Dear Mr. Rodriguez,
I have finished gathering the metadata for your request and will put a CD in the mail to you today. I am waiving fees for this request only due to the length of time it has taken to fulfill your request.
This completes the Mayor's Office response and closes your request.
Please let me know if you have any further questions.
Sincerely,
Stacy Irwin
Public Disclosure Advisor
Mayor's Office
From: Office of the Mayor
A copy of documents responsive to the request.
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Finals.zip
Files
pages