Policies and procedures for processing records requests
| Tracking # |
P049632-102319 |
| Submitted | Oct. 23, 2019 |
| Est. Completion | None |
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Communications
From: Phil Mocek
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Manuals, handbooks, or compilations of written instructions, policies, procedures, or guidelines detailing how staff of your agency are directed to and/or do, in practice, process requests received from outside parties for records that your agency may hold and/or may have access to. In short, I seek all formal and informal documentation of your agency's policies for handling of requests for public records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Phil Mocek
From: Seattle Police Department
Dear Phil Mocek:
Thank you for using the Seattle Police Public Records Request Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9Ftkex1NnfCMS7NsuXpbCcEGAH-2FYU41snC8emZsrnfZ4oCeHaK3yIWuMAD3mDpxGYIOdxRo9xcLTKbUiKTVrm7wvSo-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUlGH75LmC9dGqLRBDQbcBoA2M2Iq173uWaR-2F4sORvZVS61hNlVNS3QaqdVI80zIPLAwoTFr-2BXOpaARWud6te-2FskTTjbwRGsV71h3KQtbQWC0hEKokCfDEg5kVwKTkF9Y1SI4LvN810TAZa5DctfEL0dV6gckc5-2Fk97Z9oIJdCJtym5BiqnEbZGh2yXvWM-2FXiCmxd7E-2BhUIgj5Ui-2F-2Fqs97WVZd09Exf-2FAXkDxe-2FGFoOQGWrTMmlOqaRx5VKGifDOSkpBEy-2FleoHNzCwUiPXAnLtqRr7aZkItZOwUEi9yL8Ep4pw5TlvQ50jAHJ1f6iFrZoA-3D-3D)
Your request was received on October 23, 2019 and the reference number is P049632-102319.
If the City's representative entered your request into the system and you didn't specifically register:
* Access the Police Public Records Request Center (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9Ftkex1NnfCMS7NsuXpbCcEGAH-2FYU41snC8emZsrnfZ4oCeHaK3yIWuMAD3mDpxGYIOdxRo9xcLTKbUiKTVrm7wvSo-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUlGH75LmC9dGqLRBDQbcBoA2M2Iq173uWaR-2F4sORvZVS61hNlVNS3QaqdVI80zIPLAwoTFr-2BXOpaARWud6te-2FskTTjbwRGsV71h3KQtbQWC0hEKokCfDEg5kVwKTkF9Y1SI4LvN810TAZa5DctfEL0dV6gckc5-2Fk97Z9oIJdCJty5e2Al4fagUzYhZe1iNNuA2FEqPEw111-2Fx6UL2Euhs73peZ2OeHK3K0mtS1L55OdmyhfADzDmz7Bcnamo1RXog0pfIzgooJdzWgXBXBB3h7B-2FkM6e56ZqHvE6CGfp7kRCfZVKrgCgo6uLMSt9a51Lfg-3D-3D)
* Access the "My Records Request Center"
* Access the "View My Requests"
* Enter the E-Mail below (should be the E-Mail you gave the representative)
* At the login prompt click the forgotten password link
* You will be sent a temporary password to login and then change to a permanent password
Please use the center to track the progress of your requests, pay for your requests online, and download your records!
Here is your login: requests@muckrock.com
Request Summary
Incident Information (if provided):
* Incident Number:
* Incident Date:
* Incident Time:
* Incident Location:
* Investigating Officers: Request Description and Details (as provided):
Overall Description: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Manuals, handbooks, or compilations of written instructions, policies, procedures, or guidelines detailing how staff of your agency are directed to and/or do, in practice, process requests received from outside parties for records that your agency may hold and/or may have access to. In short, I seek all formal and informal documentation of your agency's policies for handling of requests for public records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Phil Mocek
Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ PARDON OUR PROGRESS SPD is implementing a new Records Management Sy stem (RMS) to replace the RMS in use for more than a decade. Some request responses may take longer to process while we implement the new system. Thank you for your understanding.
From: Seattle Police Department
10/24/2019
Phil Mocek
requests@muckrock.com
RE: Public Disclosure Request#: P049632-102319
Dear Phil Mocek,
This communication is in response to your public disclosure request.
The purpose of this correspondence is to provide you a status update. Your request status is: Assigned.
If you have any questions, you may send messages using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
SPD receives between 6000 and 7000 public records requests annually and is processing between 900 to 1000 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.
From: Seattle Police Department
10/31/2019
Phil Mocek
requests@muckrock.com
RE: Public Disclosure Request#: P049632-102319
Dear Phil Mocek,
This communication is in response to your public disclosure request.
The purpose of this correspondence is to provide you a status update. Your request status is: Being Researched/Reviewed.
If you have any questions, you may send messages using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
SPD receives between 6000 and 7000 public records requests annually and is processing between 900 to 1000 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.
From: Seattle Police Department
--- Please respond above this line ---
10/31/2019
Phil Mocek
requests@muckrock.com
RE: Public Disclosure Request#: P049632-102319
Dear Phil Mocek,
This communication is in response to your public disclosure request received on October 23, 2019.
Pursuant to RCW 42.56.520, this is notification that the Seattle Police Department has received your public disclosure records request and needs additional time to respond.
At this time, we anticipate having a response or a status update to you on or about 12/3/2019.
Please note SPD currently has 1,436 open public disclosure requests.
If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.
Sincerely,
Sheila Friend-Gray
Seattle Police Department
Public Disclosure Unit
SPD receives between 6000 and 7000 public records requests annually and is processing between 900 to 1000 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.
As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzSBb89hrFa60YkSOiGQewSoZPqs51S1ZOJR6HvtJY31HMPbZATRtDiaIWA9s7uBp12hY87-2FeDD2Qt7d9tLwRrU-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUkmBPqKd2snOs2V2efhijGVJTHRWSZmtFmfCaNaYSkzwp6nMZ9RUrzN1te2mHERl8lonkzkHwNqOxz8IImMOTsCPlEbqCnLuMzRnL8XhuxX2YDuLpDucaVJFjkz9j-2BiEminuz9fIWX1lzNMqaFLQ7XQi1Z0loxZEG-2BFj5lzLfjJyBg64PfqX4EYGNE1JCjkv7KLysrqmZS3UOfwXV8WA8QY7A1aJOMueQVYyL-2BQvPlofqLSa9taSa9WE0eqOiUzE4FuIx3O578bemJUUYy-2FG5MLz-2B0GjGByX9UD2bfqd5YwmOtJKxGFIvBKxlaFyDB9j-2FA-3D-3D) Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox.
From: Phil Mocek
Dir Sir or Madam:
My request for public records, sent by me on October 24, 2019, and apparently received by you on the same day, was acknowledged anonymously by someone presumably at your office, four days later on October 28.
The Public Records Act requires you to take one of four actions within five business days of receipt of a request for records: 1) provide requested records, 2) provide URL of the records as published on your website, 3) deny request and provide detailed accounting of exemptions that apply, 4) acknowledge receipt of request, inform me that you need more time in order to respond, and provide an estimate of when you will respond. 20 business days have now passed since you received my request, you have taken none of those actions, and you are thus in violation of the law.
Please advise.
Cordially,
Phil Mocek
From: Seattle Police Department
This email is in further response to your public disclosure records request P049632-102319. The Seattle Police Department has records ready to be released pending payment.
You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
To pay online, please follow these steps:
* Navigate to the Public Records Request Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzSBb89hrFa60YkSOiGQewSoZPqs51S1ZOJR6HvtJY31HMPbZATRtDiaIWA9s7uBp12hY87-2FeDD2Qt7d9tLwRrU-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUhvfOLj7ae0QFCuMRlp4PIZ3-2BhpUDvxNv-2Fkoy15LiOAiBgW4-2BsM-2FOH72JFmnL48QJ-2F2O8MTvSHiXfQ4Cpr5cCOtdXUR4XlVhy4ju9ZbHexty0GvhYgGmSubSKzmO-2ByXJt3aFtpeMxJgzFPmGPc79Ia8VR7nYr33pTmdS4Ic0xoQikxUz0UuIeX0moQmVLrgvXqimQf0fS69MU3Rx5bJCUmLoas-2B36cvzODA-2B4XZxRYVlUs7bens2u3a4PCwUO6ADFNPVo-2BpoH-2BuyB-2F8irVwzZwp8IGmxVM1qJt1HVW8G1qZWY6MakRwhMnsFcf86oCoIMQ-3D-3D)
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: P049632-102319.
* Select the 'View Invoices' button.
* Opens a pop-up window showing your invoice: INV19-P049632-1.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center. After we receive your payment through the Police Records Request Center Secure Payments, the Public Disclosure Unit will release your records within one to two business days and send you a notice with instructions on how to download the records. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzSBb89hrFa60YkSOiGQewSoZPqs51S1ZOJR6HvtJY31HMPbZATRtDiaIWA9s7uBp12hY87-2FeDD2Qt7d9tLwRrU-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUhvfOLj7ae0QFCuMRlp4PIZ3-2BhpUDvxNv-2Fkoy15LiOAiBgW4-2BsM-2FOH72JFmnL48QJ-2F2O8MTvSHiXfQ4Cpr5cCOtdXUR4XlVhy4ju9ZbHexty0GvhYgGmSubSKzmO-2ByXJt3aFtpeMxJgzFPmGPc79Ia8VR7nYr33pTmdS4Ic0xoQizIpxZWi-2BBfnoBTYJBYXlbx9wBWjHNzbAiMDWFXhd25RLKsIsSFvFVQ-2Bmp6XEQf5lJdnu83VXbmdk7CEbnkrMvmw9ebFbAeCgn2Lp728ZWSJPlAWZ-2Bn89LGg22EBkRQBS6zicDw7e-2FMh8JBo5LfH00A-3D-3D)
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Phil Mocek
Dir Sir or Madam:
In an unsigned e-mail message from you, apparently generated by your workflow management software, someone anonymously stated, "The Seattle Police Department has records ready to be released pending payment. You have 30 days from today's date to pay for your records." Neither the amount due nor accounting for charges was provided. Nor was any response to my request for update on November 21 provided. You received my request on October 24, then failed to take any of the four actions required by the PRA within five business days.
Please advise.
Cordially,
Phil Mocek
From: Seattle Police Department
--- Please respond above this line ---
01/08/2020
Phil Mocek
requests@muckrock.com
RE: Public Disclosure Request#: P049632-102319
Dear Phil Mocek,
Thank you for your email. We sent a message to you on December 2nd notifying you that an installment was ready. No payment was received within 30 days, so the request was closed. We will reopen the request and give you an additional 30 days to pay, but if payment is not received by February 7, 2020, the request will be closed again.
If you have any questions, you can call 206-684-5481.
Thank you.
If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.
Sincerely,
Sheila Friend-Gray
Seattle Police Department
Legal Unit
SPD receives between 7000 and 8000 public records requests annually and is processing between 1400 to 1500 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.
As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzSBb89hrFa60YkSOiGQewSoZPqs51S1ZOJR6HvtJY31HMPbZATRtDiaIWA9s7uBp12hY87-2FeDD2Qt7d9tLwRrU-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUrvs1HaZE4hCSv79-2BTR-2B6-2Fcc4XwuzIKracJOldHjE4SBIYZ2DkjzUjI4UFSUSIQK2VbrVzWPN4CoTgU5QPasIup1Ja-2BDnNSlkwvbCwMVBSpi6lHqJ8mYcXeEFmEdGOH5DjkF6paHZoL01DPOgwte2hIUv6B9CFZjYZYqHe-2FpR4dD5ABjXh7S4Z5UmgBmAw45eHlr49SoobP9JwOAIC7r4TKinDnn-2FJ4lGOIoOzcZtVg1aoJl6c9BMjoDdlEo7ruN7ee-2BpcnIli5oi6S-2BDci8Ew5wxCjJt9ckN5FkowbXa3l7hg7S-2FQ40SngeFi5c1psSJnP6idHCuYpkKZ-2FGAyzPZTw-3D)
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
From: Seattle Police Department
This email is in further response to your public disclosure records request P049632-102319. The Seattle Police Department has records ready to be released pending payment.
You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
To pay online, please follow these steps:
* Navigate to the Public Records Request Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzSBb89hrFa60YkSOiGQewSoZPqs51S1ZOJR6HvtJY31HMPbZATRtDiaIWA9s7uBp12hY87-2FeDD2Qt7d9tLwRrU-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUsDj63tYpXl6OBDT-2BV9AUfIPx8QX1UznJ-2FYjycuFjyCifXqaF251gq7ICLeOMetsIjQWEg-2F4htcJ9olE8yK9VaV0loo3ZlwTluHDmNnYRt8m1KEbHpM-2BWjogS3-2B4WQ3vZt8lrGbeLbGP4nel-2F6DP8K9NmOs-2Boin8qvTYNpMrs2-2FDj2KsEFjXYxNZ3LvCl6TQJlncDrexh2EvXT-2FDauuLnQ2FpGcri2z4RQBtp2YJBe3QgyeF1HHNLXx0XnhWQ-2FY47lGGzlUCJpralJ6GhEBCw9kkA4pMBmz4dshPRq5iylEuhXYhEwDBByZVDpQqBDaGRNlFtGRpXQOfRBCv263A8Q4-3D)
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: P049632-102319.
* Select the 'View Invoices' button.
* Opens a pop-up window showing your invoice: INV20-P049632-2.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center. After we receive your payment through the Police Records Request Center Secure Payments, the Public Disclosure Unit will release your records within one to two business days and send you a notice with instructions on how to download the records. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FNzSBb89hrFa60YkSOiGQewSoZPqs51S1ZOJR6HvtJY31HMPbZATRtDiaIWA9s7uBp12hY87-2FeDD2Qt7d9tLwRrU-3D_2S215Xfe-2BIYzYqSys3G6Aor-2FsQTbjkOPpecCEOzlQ1GATCv5gWm-2BNLiij9TcvsU8HZFZZO0lBB2gLTUNqELhUsDj63tYpXl6OBDT-2BV9AUfIPx8QX1UznJ-2FYjycuFjyCifXqaF251gq7ICLeOMetsIjQWEg-2F4htcJ9olE8yK9VaV0loo3ZlwTluHDmNnYRt8m1KEbHpM-2BWjogS3-2B4WQ3vZt8lrGbeLbGP4nel-2F6DP8K9NmOs-2Boin8qvTYNpMrs2-2FDsQitl9HJlCkd7vaab99y4an9a8FVylBZv0VQpvGn3S9BAsw4kdwntvR6NxdIdWAIbpbovvqrmNbD0bh4csqjbxbhmKc-2BiQM19yq9RrDaegN-2BWz0H-2B3ZHyLgb-2BPP7dvbsikq8xBlkNuLv3e-2BGp1FJjt3wThl8ixiyc67pqDuiTOY-3D)
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
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