Naviance district documents
| Tracking # |
2021-478 |
| Submitted | Aug. 25, 2021 |
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Communications
From: Todd Feathers
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
1) Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information. I will accept screenshots of each page of a survey, test, assessment, etc. if a single document is not available.
2) A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.
3) All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.
4) All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.
5) All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.
6) Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.
If you have any questions about any aspect of this request or would like to discuss ways to streamline or adjust the request, please do not hesitate to contact me.
I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest. In the event you choose to impose fees, I request a detailed breakdown of the fees, including the hourly wage of each employ involved and an explanation justifying the employee hours required to fulfill the request.
Should you choose to reject this request or redact portions of it, I ask that you provide a detailed breakdown of the statutory exemptions and associated case law underlying your decision to withhold each/any portion from public review.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Todd Feathers
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
This confirms receipt of your public records request below. We reached out to relevant staff, including our Business Intelligence team and Contracting Services.
Given our staff workload and calendar of open requests, we anticipate having at least a first installment ready by Wednesday, September 29, 2021.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You previously indicated that it would be completed on Sept. 29, 2021. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on Sept. 29, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
See the attached installment of records.
Per staff, the Naviance system is not on premise and SPS does not have direct access to the database.
As such, staff submitted a request to Naviance. Naviance confirmed they will be sending us additional records in response to this request.
Given our staff workload and heavy calendar of open requests, we anticipate having the next installment ready by Friday, November 12, 2021.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hi Todd,
We need a bit more time for this next installment of records, as we have been navigating a particularly heavy calendar of open matters.
Given our staff workload and calendar of open requests, we anticipate having the next installment ready by Friday, December 3, 2021, if not sooner.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You previously indicated that it would be completed on Dec. 3, 2021. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on Dec. 3, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
Thanks much for your patience as we navigate an exceptionally heavy calendar of open requests.
See the attached installment of records. This is part 1 of 2. Part 2 will follow in a separate email due to file sizes.
Given our staff workload and calendar of open requests, we anticipate having the next installment ready by Friday, December 17, 2021.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Attached is part 2 of 2.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
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Enlow, Randall D shared a folder with you
Here's the folder that Enlow, Randall D shared with you.
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From: Seattle Public Schools
Hi Todd,
[Folder icon] Here<https://seattleschools-my.sharepoint.com/:f:/r/personal/rdenlow_seattleschools_org/Documents/2021-478%20-%20Installment%203%20-%20Point%204/Point%204%20-%20PowerSchool%20Knowledge%20Articles?csf=1&web=1&e=pXV9VR> is a link to the newest installment of records for the below request. We also sent this to you via separate email through OneDrive. Please let us know if you have any issues downloading the files.
Given our staff workload, heavy calendar of open requests, and the holidays ahead, we anticipate having the next installment ready by Friday, January 28, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hi Todd,
We need a bit of additional time on this next installment of records.
Given our staff workload and heavy calendar of open requests, we anticipate having the next installment ready by Friday, February 18, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You previously indicated that it would be completed on Feb. 18, 2022. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on Feb. 18, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
See the attached received from Naviance.
Given our staff workload and heavy calendar of open requests, we anticipate having the next installment ready by Thursday, March 17, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Todd,
See the attached installment of records. This is part 1 of 2. Part 2 will follow in a separate email due to file sizes.
Given our current staff workload and calendar of open requests, we anticipate having the next installment ready by Friday, May 13, 2021.
Thank you,
[A close up of a sign Description automatically generated]
Karen Stambaugh (she/her/hers)
Assistant General Counsel - Public Records Officer
Office of Legal Counsel
Email: kjstambaugh@seattleschools.org<mailto:kjstambaugh@seattleschools.org> | Phone: (206) 252-0497
CONFIDENTIALITY NOTICE: This email and any attachments are confidential and may be protected by legal privilege. If you are not the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without disclosing the contents. Any disclosure, copying, distribution, or use of this email or any attachment is strictly prohibited.
From: Seattle Public Schools
Part 2 of 2.
[A close up of a sign Description automatically generated]
Karen Stambaugh (she/her/hers)
Assistant General Counsel - Public Records Officer
Office of Legal Counsel
Email: kjstambaugh@seattleschools.org<mailto:kjstambaugh@seattleschools.org> | Phone: (206) 252-0497
CONFIDENTIALITY NOTICE: This email and any attachments are confidential and may be protected by legal privilege. If you are not the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without disclosing the contents. Any disclosure, copying, distribution, or use of this email or any attachment is strictly prohibited.
From: Seattle Public Schools
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From: Seattle Public Schools
Hi Todd,
See the attached link to the installment of records. Please let us know if you have any issues downloading the files.
Given our staff workload (I am temporarily our only Public Records Officer, as we typically have two) and heavy calendar of open requests, we estimate having the next installment ready by Friday, July 8, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hi Todd,
We need a bit of additional time from our original estimate for the next installment below.
Given our staff workload and especially heavy calendar of open requests, we now estimate having the next installment ready by Tuesday, July 26, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on July 26, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
See the attached installment of records.
Given our staff workload and especially heavy calendar of open requests, we estimate having the next installment ready by Friday, September 9, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hi Todd,
We need a bit of additional time from our original estimate below for this next installment.
Given our staff workload and especially heavy calendar of open requests, we now estimate having this ready by Friday, September 30, 2022, if not sooner.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on Sept. 30, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
See the attached installment of records.
Given our staff workload and especially heavy calendar of requests, we estimate having the next installment ready by Wednesday, November 16, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hi Todd,
We have been adjusting many installment estimates as we navigate a particularly heavy calendar of requests.
As such, we now estimate having this next installment ready by Friday, December 2, 2022.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You previously indicated that it would be completed on Dec. 2, 2022. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
See the attached installment of records.
Given our staff workload, heavy calendar of requests, and the holidays ahead, we estimate having the next installment ready by Friday, February 3, 2023.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Todd Feathers
Thank you very much for your continued help, I really appreciate it!
Todd
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on Feb. 3, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on Feb. 3, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on Feb. 3, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
See the attached installment of records.
Given our staff workload and especially high volume of open requests (approximately 200 open matters), we estimate having the next installment ready by Wednesday, March 22, 2023.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hi Todd,
We continue adjusting numerous estimates to manage an especially heavy calendar of open requests (approximately 200). We now estimate having this next installment ready by Wednesday, April 12, 2023, if not sooner.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You previously indicated that it would be completed on April 12, 2023. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on April 12, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
This installment is compiled and partially reviewed, though with an especially heavy calendar of open requests (approximately 250, with well over 100 scheduled for the next couple weeks), we estimate having it finalized by Friday, April 14.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
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From: Seattle Public Schools
Hi Todd,
See the attached installment of records.
Given our staff workload and especially heavy calendar of requests (approximately 250 open matters), we estimate having the next installment ready by Friday, June 23, 2023.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on June 23, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
Hi Todd,
We have this next installment pulled from our system and compiled.
We have been down staff as we navigate an especially heavy/backlogged calendar.
Given our staff workload (including losing one of two Public Records Officer positions to budget shortfalls) and especially heavy calendar of open requests (approximately 250+), we estimate having this installment by Wednesday, July 19, 2023.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You previously indicated that it would be completed on July 19, 2023. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. You had previously indicated that it would be completed on July 19, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-478.
Thanks for your help, and let me know if further clarification is needed.
From: Seattle Public Schools
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From: Seattle Public Schools
Hi Todd,
See the attached installment of records.
Given our staff workload (including losing one of two Public Records Officer positions to budget shortfalls) and especially heavy calendar of open requests (approximately 300), we estimate having the next installment by Friday, October 27, 2023.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hello,
As we navigate an extremely heavy calendar of about 350 open requests through staffing transitions, we now estimate having this next installment ready by Wednesday, November 15, 2023.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Seattle Public Schools
Hello,
Since the below, I was out sick for several days and have been readjusting numerous matters.
With over 350 open requests, we estimate having the next installment ready by Tuesday, December 5, 2023.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
From: Todd Feathers
Hello Randall,
Thank you very much for your help with this request. I think at this point I have everything I need from the district. And rather than asking you to continue to produce records, even if they are responsive, I think it makes sense to withdraw the request.
You can consider this closed now.
Really appreciate all the help!
Todd
From: Seattle Public Schools
Hello,
This confirms that, per the attached, we are closing this request as withdrawn, though please do not hesitate to reach out if you seek additional records.
Thank you,
[A close up of a sign Description automatically generated]
Randall Enlow (he/him/his)
Public Records Officer
Office of Legal Counsel
Phone: (206) 252-0122
Email: rdenlow@seattleschools.org<mailto:rdenlow@seattleschools.org>
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