FITlist list posts (entire archive)

Phil Mocek filed this request with the Department of Information Technology of Seattle, WA.
Tracking #

C070570-021821

Due Feb. 25, 2021
Est. Completion May 10, 2021
Status
Awaiting Response

Communications

From: Phil Mocek

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

For mailing list "FITlist" hosted on City of Seattle's LISTSERV, each e-mail message posted to the list (i.e., the list archives), along with related metadata.

Please provide the records in their native electronic format (e.g. mbox, Maildir, LISTSERV native plain-text list archive files as I describe below). Please do not instead create new records, such as one might by creating PDFs of page views of said messages.

Please do not ask me to use your workflow management software in order to receive responsive records. I wish to receive responsive records as e-mail attachments if possible, or as CDROM delivered via postal mail if not.

A quick web search on my part turned up a [technical note][1] from L-Soft, the vendor of your mailing list management software, which in addition to answering the question, "How do I migrate my email list software to a new machine?" states, "LISTSERV *.LIST files are a proprietary binary format [...] The rest of the LISTSERV data and configuration files (including *.*TPL, list message archives, etc.) are in a plain-text format that again is easily transportable across platforms or operating systems." These plain text files of list archives should be simple for your LISTSERV operator to access, as presumably you back them up regularly, and would be an acceptable format in which I might receive the records. Plain text compresses dramatically (e.g., in a ZIP archive or gzipped-tarball), so these records should not be cumbersome to communicate to me.

[1]: <https://www.lsoft.com/news/techtipLSV-issue1-2016.asp>

The FITlist mailing list your agency hosts has been [reported][2] to be used by a variety of subscribers from inside and outside of Seattle municipal government, and LISTSERV does not encrypt messages it relays, so I trust that archives are considered to be at least somewhat public and require neither redaction nor review for such.

[2]: <https://onezero.medium.com/secret-emails-reveal-how-washington-state-cops-shared-facial-recognition-tech-db8a799c6de6> "Washington Cops Are Taking a Cue From ‘Fight Club’ for a Secret Facial Recognition Group"

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

From: Department of Information Technology

Dear Phil Mocek,

Welcome to the City of Seattle Public Records Request Center (PRRC). Your request was received on February 18, 2021 and is appended below. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFviDtVI0tY9qlScAy70AuycP1XwYeBxe2dkmm-2BUNj1MXzLjQ2IPF8mfWPKR-2B8BEPLx678OHY5jwarMrWruV4zjk-3DO7Q8_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3j2-2B8GZ7Bch1naG2VhIJ-2BCHzwg8rwTskSI-2Bc7-2FtjOgCRa4NFNxi6lZ-2Bp566TZapvVkeRLF-2FQl3hmm54LT5cGaCo16WL4uAMzCS-2BRcxwmOEq0fG0zU8Nw7ZqCYeW5SrqFnM3ZdPaULbLhhJ1Yeg6oJZ1ZtZ1C3bLDh9CUsU7xsSW57gP3wet5n1t6xf8xUdL83K3z1YnsBplidbNG-2B1QWvdnKUTlEp7B91cUcbUgJZUrD-2BhitfHcryJvYkP3Rxghwz4Ct9dSdMcwueDtlXXPKYYeuiac4tj8Igd6-2FRWvowVGvE5vXDvr5siiqlLOdT6SDAw-3D-3D)

The reference number for this request is C070570-021821. You will see this number in the title of any communications about this request.

You will hear from a Public Disclosure Officer within five business days regarding the status of your request.

Please visit the City of Seattle Public Records Request Center where you can manage your profile and access your request. Your login ID is: requests@muckrock.com (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFviDtVI0tY9qlScAy70AuycP1XwYeBxe2dkmm-2BUNj1MXzLjQ2IPF8mfWPKR-2B8BEPLx678OHY5jwarMrWruV4zjk-3DVfuz_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3j2-2B8GZ7Bch1naG2VhIJ-2BCHzwg8rwTskSI-2Bc7-2FtjOgCRa4NFNxi6lZ-2Bp566TZapvVkeRLF-2FQl3hmm54LT5cGaCo16WL4uAMzCS-2BRcxwmOEq0fG0zU8Nw7ZqCYeW5SrqFnM3ZdPaULbLhhJ1Yeg6oJZ1ZtZ1C3bLDh9CUsU7xsSW56SVomRQKv2FT0EREkszyMpVw820867YHbPNbWXQwtMqCVaZlgisx8EsBv4yy3rNoOghldJgGxltVKbUV6NSFYupyH1DT237XtbYliuv1zyjqmQnxQ4T4Oqi3Bqfucwc7ylo4OmoQi4gI0RuEUP3VAA-3D-3D)

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Request C070570-021821:
" To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
For mailing list "FITlist" hosted on City of Seattle's LISTSERV, each e-mail message posted to the list (i.e., the list archives), along with related metadata.
Please provide the records in their native electronic format (e.g. mbox, Maildir, LISTSERV native plain-text list archive files as I describe below). Please do not instead create new records, such as one might by creating PDFs of page views of said messages.
Please do not ask me to use your workflow management software in order to receive responsive records. I wish to receive responsive records as e-mail attachments if possible, or as CDROM delivered via postal mail if not.
A quick web search on my part turned up a [technical note][1] from L-Soft, the vendor of your mailing list management software, which in addition to answering the question, "How do I migrate my email list software to a new machine?" states, "LISTSERV *.LIST files are a proprietary binary format [...] The rest of the LISTSERV data and configuration files (including *.*TPL, list message archives, etc.) are in a plain-text format that again is easily transportable across platforms or operating systems." These plain text files of list archives should be simple for your LISTSERV operator to access, as presumably you back them up regularly, and would be an acceptable format in which I might receive the records. Plain text compresses dramatically (e.g., in a ZIP archive or gzipped-tarball), so these records should not be cumbersome to communicate to me.
[1]: " The FITlist mailing list your agency hosts has been [reported][2] to be used by a variety of subscribers from inside and outside of Seattle municipal government, and LISTSERV does not encrypt messages it relays, so I trust that archives are considered to be at least somewhat public and require neither redaction nor review for such.
[2]: "Washington Cops Are Taking a Cue From ‘Fight Club’ for a Secret Facial Recognition Group"
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Phil Mocek
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 108351
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

From: Department of Information Technology

Dear Phil Mocek,

Thank you for your interest in the City of Seattle and for registering to use the Public Records Request Center (PRRC). The PRRC is designed to assist you in organizing and tracking the progress of your request(s), downloading records and even paying online. You will still receive communications from the PRRC about your request here in your email account too.

Your login ID is: requests@muckrock.com

If you have any questions, please don't hesitate to call the Customer Service Bureau at (206) 684-2489 (CITY) voice or (TTY) 7-1-1.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Department of Information Technology

At this time, the Seattle Police Department’s Legal Unit is operating under an extreme backlog of requests, staffing shortages, the redeployment of supporting units to SPD’s frontline COVID-19 response, and, pursuant to CDC recommendations and City direction, reassignment to remote access. We apologize for any inconvenience, and deeply appreciate your understanding as we all pull together, in the face of this unprecedented, pandemic public crisis, to manage as best we can our business operations.

Dear Phil Mocek:

Thank you for using the Seattle Police Public Records Request Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs5-2B0tNFpOmK4x7yiv5okBWV7cNXawYhgRb15ZYq812sjosyu25jaqNbkhZ-2FlHCSr2hrOgTti4FxZ0mWrVq647Y-3D6eka_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3lso2C0vHNOAnIi1r2f4H1b5V7sQehz0R8uOQm4d7fVZW0SlbIsHlucN7fMnXW6R1kaOzHV-2BSI5OOimG6oB27upL7sSKJnygUldP7vZvDyvcdnnOd3DtSJqCMnZTNU5dOIZLbMAiqoenJ-2FesEnBASowW-2F-2F1ptgTC5pvqhP8f3kWt8apGkHWhPsKEUw5Amde-2Buruc07DjOi9Pe0zo4-2BSbBkYIfPqN-2FoZUg5xFdYjbT-2FA8qFu-2BAVzGZh5wiIgo9jRrLBSUMQwg5TcGA7JwDqFhNKuFcS-2BzFUWrMxN0-2FlHeqNSsZbWnp5IkHofjxi7uevsa4A-3D-3D)

Your request was received on February 18, 2021and the reference number is P070581-021921.

If the City's representative entered your request into the system and you didn't specifically register:

* Access the Police Public Records Request Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs5-2B0tNFpOmK4x7yiv5okBWV7cNXawYhgRb15ZYq812sjosyu25jaqNbkhZ-2FlHCSr2hrOgTti4FxZ0mWrVq647Y-3DVZoW_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3lso2C0vHNOAnIi1r2f4H1b5V7sQehz0R8uOQm4d7fVZW0SlbIsHlucN7fMnXW6R1kaOzHV-2BSI5OOimG6oB27upL7sSKJnygUldP7vZvDyvcdnnOd3DtSJqCMnZTNU5dOIZLbMAiqoenJ-2FesEnBASowW-2F-2F1ptgTC5pvqhP8f3kWtIsQ-2BqxR-2BeG08d4y6-2BcHLyAtZsDwsdmTlAr2t2UNHo2KFKd1oBNJf9FaYcHhzDS1bZ9a6tTj5fsdXGpy91-2B9-2FaWI-2Flg0zNsFZY-2B7QG7Xf9Mqtj2XGdEajIGn4stmvDvhchJ8yXdGT4lTdmQvQnnyglQ-3D-3D)
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Please use the center to track the progress of your requests, pay for your requests online, and download your records!

Here is your login: requests@muckrock.com
Request Summary Incident Information (if provided):

* Incident Number:
* Incident Date:
* Incident Time:
* Incident Location:
* Investigating Officers:
Request Description and Details (as provided):

* Overall Description:
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
For mailing list "FITlist" hosted on City of Seattle's LISTSERV, each e-mail message posted to the list (i.e., the list archives), along with related metadata.
Please provide the records in their native electronic format (e.g. mbox, Maildir, LISTSERV native plain-text list archive files as I describe below). Please do not instead create new records, such as one might by creating PDFs of page views of said messages.
Please do not ask me to use your workflow management software in order to receive responsive records. I wish to receive responsive records as e-mail attachments if possible, or as CDROM delivered via postal mail if not.
A quick web search on my part turned up a [technical note][1] from L-Soft, the vendor of your mailing list management software, which in addition to answering the question, "How do I migrate my email list software to a new machine?" states, "LISTSERV *.LIST files are a proprietary binary format [...] The rest of the LISTSERV data and configuration files (including *.*TPL, list message archives, etc.) are in a plain-text format that again is easily transportable across platforms or operating systems." These plain text files of list archives should be simple for your LISTSERV operator to access, as presumably you back them up regularly, and would be an acceptable format in which I might receive the records. Plain text compresses dramatically (e.g., in a ZIP archive or gzipped-tarball), so these records should not be cumbersome to communicate to me.
[1]: The FITlist mailing list your agency hosts has been [reported][2] to be used by a variety of subscribers from inside and outside of Seattle municipal government, and LISTSERV does not encrypt messages it relays, so I trust that archives are considered to be at least somewhat public and require neither redaction nor review for such.
[2]: "Washington Cops Are Taking a Cue From ‘Fight Club’ for a Secret Facial Recognition Group"
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Phil Mocek
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 108351
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

From: Department of Information Technology

02/19/2021

Phil Mocek
requests@muckrock.com

RE: Public Disclosure Request #: P070581-021921

Dear Phil Mocek,

This communication is in response to your public disclosure request.

The purpose of this correspondence is to provide you a status update. Your request status is: Assigned.

If you have any questions, you may send messages using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

SPD receives between 7000 and 8000 public records requests annually and is processing between 1400 to 1500 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.

From: Phil Mocek

Dear Sir or Madam:

I have received multiple auto-generated responses to my public records request of February 17, 2021.

Despite my explicit request that you not ask me to use your workflow management system, these messages appear to include one or more of such requests. Please cease doing so. I will not be creating an account on or logging into your workflow management system. If and how you use such a system is your business, not mine. I wish to communicate about this request with a human, and I wish for us to do so via Internet e-mail unless and until that is unfeasible, in which case I am willing to revert to postal mail.

Additionally, I find that you have assigned two different tracking numbers to my request: C070570-021821 and P070581-021921.

Please advise.

Cordially,
Phil Mocek

From: Department of Information Technology

02/25/2021

Phil Mocek
requests@muckrock.com

RE:  Public Disclosure Request#: P070581-021921

Dear Phil Mocek,

This communication is in response to your public disclosure request.


The purpose of this correspondence is to provide you a status update.  Your request status is:  Being Researched/Reviewed.

If you have any questions, you may send messages using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.


Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox.

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

SPD receives between 7000 and 8000 public records requests annually and is processing between 1400 to 1500 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.

From: Department of Information Technology

--- Please respond above this line ---

02/25/2021

Phil Mocek
requests@muckrock.com

RE: Public Disclosure Request#: P070581-021921

Dear Phil Mocek,

This communication is in response to your public disclosure request received on February 18, 2021. At this time, the Seattle Police Department’s Legal Unit is operating under an extreme backlog of requests, staffing shortages, the redeployment of supporting units to SPD’s frontline COVID-19 response, and, pursuant to CDC recommendations and City direction, reassignment to remote access. We apologize for any inconvenience, and deeply appreciate your understanding as we all pull together, in the face of this unprecedented, pandemic public crisis, to manage as best we can our business operations.
Hello,

Pursuant to RCW 42.56.520, this is notification that the Seattle Police Department has received your public disclosure records request and needs additional time to respond.

We interpret your request to be for each substantive email from LISTSERV's FITlist. Please be advised: each email will need to be reviewed for exemptions prior to release and for each email involving another agency, we will need to be provide third party notification to those agencies prior to release.

For our search, please provide the time frame you would like us to search for responsive records.

At this time, we anticipate having a first installment to you on or about 04/14/2021.

We are initiating the process of researching your request, collecting responsive records, and/or preparing records for dissemination.

Thank you,
Lara Malanca

If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.

Sincerely,
Larissa Malanca
Seattle Police Department
Legal Unit

SPD receives between 7000 and 8000 public records requests annually and is processing more than 2000 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.

As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs5-2B0tNFpOmK4x7yiv5okBWV7cNXawYhgRb15ZYq812sjosyu25jaqNbkhZ-2FlHCSr2hrOgTti4FxZ0mWrVq647Y-3D4rN2_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3t6EmOWfCqVsblgJlS63l2zfgMWKxMjrDBgZWuREmSKhcbUDhMpYsR8aJiFyPPyazd-2FlCseUGNwKn12T7rwgAiVbrNWdiJWr4VnsvpTpt-2B7dcncqVnXlz9H4oNM6Bp4Zh3FWATRemvKDr61ZWuGY2GXcN2SjDilLmnlYcrrF3p1Y4vz86CelGelffNPrlfbi8LudXNILEBoNUIFWgvxZDSUoLAxSuHiWCvi2FM16rfWsy8rcdJaxBuyqFErRI81rzVfcQn-2Fpibhorc0doplTdNPEB6TND06rRu8OipTYvO2VW7nQOng6P2x3YsYXEFn-2F7Q-3D-3D)
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

From: Department of Information Technology

--- Please respond above this line ---

Dear Phil Mocek,
This acknowledges receipt of your public disclosure request C070570-021821 received on February 18, 2021 regarding: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
For mailing list "FITlist" hosted on City of Seattle's LISTSERV, each e-mail message posted to the list (i.e., the list archives), along with related metadata.
Please provide the records in their native electronic format (e.g. mbox, Maildir, LISTSERV native plain-text list archive files as I describe below). Please do not instead create new records, such as one might by creating PDFs of page views of said messages.
Please do not ask me to use your workflow management software in order to receive responsive records. I wish to receive responsive records as e-mail attachments if possible, or as CDROM delivered via postal mail if not.
A quick web search on my part turned up a [technical note][1] from L-Soft, the vendor of your mailing list management software, which in addition to answering the question, "How do I migrate my email list software to a new machine?" states, "LISTSERV *.LIST files are a proprietary binary format [...] The rest of the LISTSERV data and configuration files (including *.*TPL, list message archives, etc.) are in a plain-text format that again is easily transportable across platforms or operating systems." These plain text files of list archives should be simple for your LISTSERV operator to access, as presumably you back them up regularly, and would be an acceptable format in which I might receive the records. Plain text compresses dramatically (e.g., in a ZIP archive or gzipped-tarball), so these records should not be cumbersome to communicate to me.
[1]: <https:>
The FITlist mailing list your agency hosts has been [reported][2] to be used by a variety of subscribers from inside and outside of Seattle municipal government, and LISTSERV does not encrypt messages it relays, so I trust that archives are considered to be at least somewhat public and require neither redaction nor review for such.
[2]: <https:> "Washington Cops Are Taking a Cue From ‘Fight Club’ for a Secret Facial Recognition Group"
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Phil Mocek
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 108351
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.</https:></https:>
A comprehensive search of my department resulted in no responsive documents. We have confirmed that Seattle IT does not possess the records you are seeking and therefore, there are no further responsive records to your request from Seattle IT. The Seattle Police Department is the custodian of this L-Soft list serve.
As a courtesy we have asked the Seattle Police Department to open a request for the records you are requesting. This will complete Seattle ITD's response to C070570 and we consider this request closed.
Sincerely,
Information Technology Department
To monitor the progress, update this request, make payments and download your responsive records please log into the Public Records Request Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFviDtVI0tY9qlScAy70AuycP1XwYeBxe2dkmm-2BUNj1MXzLjQ2IPF8mfWPKR-2B8BEPLx678OHY5jwarMrWruV4zjk-3DLANS_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3kX0segss135r7-2F9KmZQH-2FFIXh6ipVjeCyjcPEZQvGd-2FtMxOGZ6onESa-2BX8-2FpgvuHHwy6-2Bd-2F-2FUVR7WYBQe2dOE8szGQQrYv-2FSveRX75fORL-2FEfjVgum2-2FaS95BkKRnpD6sg-2B5-2FwbtctMZniNYN1HYZzPli69oGsUlW8BDG9UD3PIOJ8yyvhKQdy-2FVzNKo9YuWzm2BzEZh8Lc-2BUFcDZtw7EYmI2pLZNL8ypk6ppsRS0PXoBnHxRs1ZUHnbeloNofStLFvdnrw9tpC9fsWAiHor2q3gq9l2DePXVaGRcXBBoO4Z8XVnWgXXNY3-2BO9bWVjEq-2Fy04W0YiLqrD3CED7e-2FWHQ-3D)

From: Department of Information Technology

RE: Public Disclosure Request Number - C070570-021821

Dear Phil Mocek:

Thank you for submitting your public records request through the City of Seattle's Public Records Request Center. We would like to invite you to take a short six-question survey on your experience.

Please click the following link if you would like to participate.
Satisfaction Survey (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFnZjCltCFy1-2Buk0nPqql4EXMBdjzf151R1SrGbkCYD9sJzCQXr-2B48iL14nA-2BOwyG1OVJHctx6X9SW1diQogeaJIhUBvV-2Bywec7QEbLmgNAkY5sTnEg3T0e4WwXsiDLTWcgHJfIj2RXsjkea9oQrb6lAq8mCAUpEukUWaxERXrGHbrgXjokNRLBprEuzAE-2F4RpPyC5iihoBTIuCIMzj3BzOk-3Dz4W8_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3hitO-2FMDTj-2BLSFbZasCZeshWLMkT8DOMSkFQoJmgnBMR7GpBQrJi1WapXMAw9fdMadfDTo-2BherpthoggGWbznjdpbNUCONZCuGggNrrTORlM4DF638YybgCbwtijdykGpdOJTjri93z-2BpdpuLwz1JSJ-2FvX6mUMIYyRJwFX4vMG-2B-2FCnjKD1z6DYc-2BrCo4mq4Md2H0F68oljBy4IEzuU7Z5uk2ZwIkiCZBHNLvnUwhstDPCfTzgk7BXOrOd6Q04JoYmj2vmOvhpy-2FJsn2zviIE6zmTCycOZBhabQK1ejtb65puM7MtVnso3lUk5vhct93YAw-3D-3D)

We appreciate your feedback. Thank you.

From: Department of Information Technology

At this time, the Seattle Police Department’s Legal Unit is operating under an extreme backlog of requests, staffing shortages, the redeployment of supporting units to SPD’s frontline COVID-19 response, and, pursuant to CDC recommendations and City direction, reassignment to remote access. We apologize for any inconvenience, and deeply appreciate your understanding as we all pull together, in the face of this unprecedented, pandemic public crisis, to manage as best we can our business operations.

Dear Phil Mocek:

Thank you for using the Seattle Police Public Records Request Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs5-2B0tNFpOmK4x7yiv5okBWV7cNXawYhgRb15ZYq812sjosyu25jaqNbkhZ-2FlHCSr2hrOgTti4FxZ0mWrVq647Y-3D7Erf_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3hXDM4BdZ-2FV2F8wdk2PTIv-2B4d6gA0Ytc53rC8Rek8-2FpttHXeW9Tp-2FLrJ3z5Hh7rzo9FJ5EiiEQzaY6TnGuu1KGJMrt8M6kSnaYVpkxRNbeyTAbaoQrYRKt2UeXY30dRteoXDam6tXw7dMOhJVx0zq1nhicHREmCh-2FxbR4P4fMA2dMydVeAtaqlr-2BI5I8gLJJuo4rt98U-2B99prDpOOFdf63iD53Y2i8rraHlm0seGMRGC3bRURMgoH7hYooWPNIe9AN33E5BVzDsmj6459pMWaliFbx36OizI0GHuZXd8ND6ZTkyrQ3-2Fsbgps33T3lH5D3w-3D-3D)

Your request was received on February 25, 2021and the reference number is P070897-022621.

If the City's representative entered your request into the system and you didn't specifically register:

* Access the Police Public Records Request Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs5-2B0tNFpOmK4x7yiv5okBWV7cNXawYhgRb15ZYq812sjosyu25jaqNbkhZ-2FlHCSr2hrOgTti4FxZ0mWrVq647Y-3DXgNK_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3hXDM4BdZ-2FV2F8wdk2PTIv-2B4d6gA0Ytc53rC8Rek8-2FpttHXeW9Tp-2FLrJ3z5Hh7rzo9FJ5EiiEQzaY6TnGuu1KGJMrt8M6kSnaYVpkxRNbeyTAbaoQrYRKt2UeXY30dRteoXDam6tXw7dMOhJVx0zq1nhicHREmCh-2FxbR4P4fMA2dHNa9yuM6kTJ1iA-2FzHZci-2Fo3SjRRK5c0AXW5y6f-2BLN-2BiuCk6QkHb2zVM4-2F-2B7OhpF7dhN9IVQZyfrQnZzr7Qnn5hAH45T9zxqqbdG5pMNUkorMd3SvredQ9l-2BgzVDa3qH6HAaek7kdVP0dcLiyyCVWmg-3D-3D)
* Access the "My Records Request Center"
* Access the "View My Requests"
* Enter the E-Mail below (should be the E-Mail you gave the representative)
* At the login prompt click the forgotten password link
* You will be sent a temporary password to login and then change to a permanent password
Please use the center to track the progress of your requests, pay for your requests online, and download your records!

Here is your login: requests@muckrock.com
Request Summary Incident Information (if provided):

* Incident Number:
* Incident Date:
* Incident Time:
* Incident Location:
* Investigating Officers:
Request Description and Details (as provided):

* Overall Description:
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
For mailing list "FITlist" hosted on City of Seattle's LISTSERV, each e-mail message posted to the list (i.e., the list archives), along with related metadata.
Please provide the records in their native electronic format (e.g. mbox, Maildir, LISTSERV native plain-text list archive files as I describe below). Please do not instead create new records, such as one might by creating PDFs of page views of said messages.
Please do not ask me to use your workflow management software in order to receive responsive records. I wish to receive responsive records as e-mail attachments if possible, or as CDROM delivered via postal mail if not.
A quick web search on my part turned up a [technical note][1] from L-Soft, the vendor of your mailing list management software, which in addition to answering the question, "How do I migrate my email list software to a new machine?" states, "LISTSERV *.LIST files are a proprietary binary format [...] The rest of the LISTSERV data and configuration files (including *.*TPL, list message archives, etc.) are in a plain-text format that again is easily transportable across platforms or operating systems." These plain text files of list archives should be simple for your LISTSERV operator to access, as presumably you back them up regularly, and would be an acceptable format in which I might receive the records. Plain text compresses dramatically (e.g., in a ZIP archive or gzipped-tarball), so these records should not be cumbersome to communicate to me.
[1]:
The FITlist mailing list your agency hosts has been [reported][2] to be used by a variety of subscribers from inside and outside of Seattle municipal government, and LISTSERV does not encrypt messages it relays, so I trust that archives are considered to be at least somewhat public and require neither redaction nor review for such.
[2]: "Washington Cops Are Taking a Cue From ‘Fight Club’ for a Secret Facial Recognition Group"
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Phil Mocek
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 108351
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
Internal Fields

From: Department of Information Technology

02/26/2021

Phil Mocek
requests@muckrock.com

RE: Public Disclosure Request #: P070897-022621

Dear Phil Mocek,

This communication is in response to your public disclosure request.

The purpose of this correspondence is to provide you a status update. Your request status is: Assigned.

If you have any questions, you may send messages using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

SPD receives between 7000 and 8000 public records requests annually and is processing between 1400 to 1500 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.

From: Department of Information Technology

03/04/2021

Phil Mocek
requests@muckrock.com

RE:  Public Disclosure Request#: P070897-022621

Dear Phil Mocek,

This communication is in response to your public disclosure request.


The purpose of this correspondence is to provide you a status update.  Your request status is:  Being Researched/Reviewed.

If you have any questions, you may send messages using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.


Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox.

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

SPD receives between 7000 and 8000 public records requests annually and is processing between 1400 to 1500 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.

From: Department of Information Technology

--- Please respond above this line ---

03/04/2021

Phil Mocek
requests@muckrock.com

RE: Public Disclosure Request#: P070897-022621

Dear Phil Mocek,

This communication is in response to your public disclosure request received on February 25, 2021.
Hello,

We are in receipt of two requests from you:

P070581-021921:
For mailing list "FITlist" hosted on City of Seattle's LISTSERV, each e-mail message posted to the list (i.e., the list archives), along with related metadata.

P070897-022621:
For mailing list "FITlist" hosted on City of Seattle's LISTSERV, each e-mail message posted to the list (i.e., the list archives), along with related metadata.
We interpret both requests to be for all FITList emails through the date of 02/26/21 (your request date). For that reason, we believe request P070897-022621 appears to be duplicative to P070581-021921. If this is not correct, please specify the different records you are requesting for this request. If we do not hear from you regarding this clarification in 10 days, we will process your request for all FITList emails through the date of 02/26/21 under request number P070581-021921 and close P70897-022621 as duplicative.

Thank you,
Lara Malanca

If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.

Sincerely,
Larissa Malanca
Seattle Police Department
Legal Unit

SPD receives between 7000 and 8000 public records requests annually and is processing more than 2000 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.

As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs5-2B0tNFpOmK4x7yiv5okBWV7cNXawYhgRb15ZYq812sjosyu25jaqNbkhZ-2FlHCSr2hrOgTti4FxZ0mWrVq647Y-3DkTmJ_ayURg-2FfEeBxlLGd8UWHEdW-2Fui75K7q1IROldiNStcKDteL2FS6IBKIROvh7t2QMj47qpCvqJX8znssIIKAQG3sQRIfqwB2xzCGT-2FpG-2BwrR8YlQylChl0Bn4GMnMk-2FuG9oji1-2BnipwmUdVau9bmkTeRe7VkSMu-2FZ6mrnI-2B3LO-2B3LzBa7JoVmOvPoNUlCUXU-2BKGYkXHT3XiW4wHVONzPuUT1KE-2Boo9JUcFWHJbt4RbI2tOHfISYKu0oTTy3QeF0A56BREIu2PtpifpzC3CB4xAe9-2BSaQKkdzhdakTNzT8TbArFCA-2Bvy5lEfMidRagOGlCNY-2ByOmlg06iLrNzuOF1IOBENHMuvyg433dmuJGqMcJBDuTCsBof67tdochmkOuLJSMc4Gzf4DvioCyO12aMWdqw-3D-3D)
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

From: Phil Mocek

Dear Ms. Malanca:

I have placed one and only one request for the entire FITlist archive of messages. I did so on February 17, 2021. My request has apparently been assigned three identifiers: C070570-021821, P070581-021921, and P070897-022621.

You asked for confirmation that P070581-021921 and P070897-022621 are requests. I placed a single request, but you are apparently treating them as three identical requests. Please do not close my request as a result of your internal request tracking failures.

Cordially,
Phil Mocek

From: Department of Information Technology

--- Please respond above this line ---

04/15/2021

Phil Mocek
requests@muckrock.com

RE: Public Disclosure Request#: P070581-021921

Dear Phil Mocek,

This communication is in response to your public disclosure request received on February 18, 2021.
Hello,

Additional time is needed to process your request. Due to our department’s high volume of requests, staffing shortages, and remote reassignment due to Covid-19, requests may incur an unanticipated delay in response. Your next response, update, or installment is estimated to be ready on or about 05/10/2021. Thank you for your patience.

Lara Malanca

If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.

Sincerely,
Larissa Malanca
Seattle Police Department
Legal Unit

SPD receives between 7000 and 8000 public records requests annually and is processing more than 2000 open requests at a time. This may result in a slower than anticipated response to your request. Thank you for your patience.

As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

From: Department of Information Technology

This email is in further response to your public disclosure records request P070581-021921. The Seattle Police Department has records ready to be released pending payment.

You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
SPD strongly encourages online payments during the COVID-19 Pandemic.

To pay online, please follow these steps:

* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: P070581-021921.
* Select the 'View Invoices' button.

* Opens a pop-up window showing your invoice: INV21-P070581-1.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center. After we receive your payment through the Police Records Request Center Secure Payments, the Public Disclosure Unit will release your records within one to two business days and send you a notice with instructions on how to download the records.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Phil Mocek

Dear Sir or Madam,

Today, I received notice that you demand payment before release of records responsive to my request of February 17, 2021 (your identifiers: C070570-021821 and P070581-021921). However, your message did not state what amount is demanded or for what purpose the fee is imposed.

Please advise.

Cordially,
Phil Mocek

Files

There are no files associated with this request.