City Council notes used during discussion of DHS grant fund acceptance for police

Phil Mocek filed this request with the Seattle City Council of Seattle, WA.
Tracking # 2014-055
Status
Completed

Communications

From: Phil Mocek

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

All notes, talking points, bill summaries, and related records used by members of Seattle City council during full council meeting on Monday, March 10, 2014, related to council bill 118043 (acceptance of United States Department of Homeland Security grant money for Seattle Police Department use). This should include but not be limited to those clearly referenced by councilmember Bruce Harrell when he spoke in favor of the bill. As he addressed the council and audience, he repeatedly looked down at his desk, seemingly reading from a list of prepared talking points.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

From: Johnson, Sharon

[cid:image001.jpg@01CF41EE.53D6ED50]

Legislative Department
Seattle City Council

March 17, 2014

Phil Mocek
MuckRock News
DEPT MR 10754
PO Box 55819
Boston, MA 02205-5819
requests@muckrock.com<mailto:requests@muckrock.com>

Via E-Mail Message

RE: Public Records Request No. 2014-055 (Council Bill 118043)

Dear Mr. Mocek:

In accordance with RCW 42.56.520, this e-mail acknowledges receipt of your Public Records Request dated March 10, 2014 and received by the Legislative Department the same date concerning notes, records, bill summaries, talking points and related records used by the City Council for discussion and acceptance of the Department of Homeland Security's grant money for the Seattle Police Department as it relates to Council Bill 118043.

Readily available records are attached to this email. Included are copies of the following items:
Full Council Agenda (3/10/14)
Fiscal Note - Council Bill 118043
Council Bill 118043

A thorough search of records maintained in the individual council offices and their support staff is underway. This will include a search of electronic (email, office share drives, individual drives and Mimosa Archives) and hard copy records. I will update you of our search efforts on or before April 2, 2014 as well provide any records identified as responsive. If we have been are unable to complete collection and review of all responsive records, we will set a date for a second production of records at that time.

Please do not hesitate to contact me directly with any questions you may have concerning the information contained in this email.
Sincerely,

Sharon Johnson

Sharon Johnson, CPRO, MPS
Certified Public Records Officer
Legislative Department - Office of the City Clerk
600 Fourth Avenue, Floor 3
PO Box 94728
Seattle, WA 98124-4728
(206) 733-9597
Sharon.johnson@seattle.gov<mailto:Sharon.johnson@seattle.gov>

From: Johnson, Sharon

[cid:image001.jpg@01CF4E79.D2398CB0]

Legislative Department
Seattle City Council

April 2, 2014

Phil Mocek
MuckRock News
DEPT MR 10754
PO Box 55819
Boston, MA 02205-5819
requests@muckrock.com<mailto:requests@muckrock.com>

Via E-Mail Message

RE: Public Records Request No. 2014-055 (Council Bill 118043 )

Dear Mr. Mocek:

As a follow-up to my email of March 17, 2014, please find attached notes used by city councilmember Bruce Harrell during the discussion and acceptance of the Department of Homeland Security's grant money for the Seattle Police Department as it relates to Council Bill 118043.

Our office is continuing its search and review of council records related to your request. We anticipate finalizing our search of council offices on April 18, 2014. All additionally identified, non-exempt, responsive records will be made available to you at that time.

Please do not hesitate to contact me directly with any questions you may have.
Sincerely,

Sharon Johnson

Sharon Johnson, CPRO, MPS
Certified Public Records Officer
Legislative Department - Office of the City Clerk
600 Fourth Avenue, Floor 3
PO Box 94728
Seattle, WA 98124-4728
(206) 733-9597
Sharon.johnson@seattle.gov<mailto:Sharon.johnson@seattle.gov>

From: Johnson, Sharon

[cid:image001.jpg@01CF5982.2A256CB0]

Legislative Department
Seattle City Council

April 16, 2014

Phil Mocek
MuckRock News
DEPT MR 10754
PO Box 55819
Boston, MA 02205-5819
requests@muckrock.com<mailto:requests@muckrock.com>

Via E-Mail Message

RE: Public Records Request No. 2014-055 (Council Bill 118043 )

Dear Mr. Mocek:

Please allow this note to serve as an update to my email of April 2, 2014. Our office has completed its search and review of each of the council offices and their staff. This involved extensive review of all digital records, including email (inbox, sent, deleted, and Mimosa Archives) and hardcopy records. An additional email authored by Legislative Assistant Vinh Tang, has been identified as responsive and is attached to this email.

We are now in the final stage of our search, with Council's Central Staff's files remaining to be searched. We anticipate finalizing our search of those records on or before May 7, 2014. Identified responsive records will be made available to you at that time.

Please do not hesitate to contact me directly with any questions you may have.
Sincerely,

Sharon Johnson

Sharon Johnson, CPRO, MPS
Certified Public Records Officer
Legislative Department - Office of the City Clerk
600 Fourth Avenue, Floor 3
PO Box 94728
Seattle, WA 98124-4728
(206) 733-9597
Sharon.johnson@seattle.gov<mailto:Sharon.johnson@seattle.gov>

From: Johnson, Sharon

[cid:image001.jpg@01CF6A05.0095ED00]

Legislative Department
Seattle City Council

May 7, 2014

Phil Mocek
MuckRock News
DEPT MR 10754
PO Box 55819
Boston, MA 02205-5819
requests@muckrock.com<mailto:requests@muckrock.com>

Via E-Mail Message

RE: Public Records Request No. 2014-055 (Council Bill 118043) Closure Letter

Dear Mr. Mocek:

The purpose of this email is to inform you that the Legislative Department has completed its search of Council's Central Staff files and communications. No additional records have been identified as responsive to your request for notes, talking points, bill summaries, and related records used by members of the Seattle City Council during the March 10, 2014 Full Council meeting relating to council bill 118043.

A diligent search of hardcopy and electronic records was performed, which included a search of individual email accounts (in-box, sent, deleted, outbox, archives) office shared drives, network drives and office files and folders of council members Sally Bagshaw, Tim Burgess, Sally Clark, Jean Godden, Bruce Harrell, Nick Licata, Mike O'Brien, Tom Rasmussen, Kshama Sawant, each of their office staff, Council's Central Staff, and Clerk Office databases. The following search terms were used: "118043." No records have been redacted or withheld.

This email concludes the Legislative Department's response to your public records request. Please do not hesitate to contact me if I can be of assistance with future requests.

Sincerely,

Sharon Johnson

Sharon Johnson, CPRO, MPS
Certified Public Records Officer
Legislative Department - Office of the City Clerk
600 Fourth Avenue, Floor 3
PO Box 94728
Seattle, WA 98124-4728
(206) 733-9597
Sharon.johnson@seattle.gov<mailto:Sharon.johnson@seattle.gov>

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