Automatic vehicle location database (Seattle Public Utilities )

Phil Mocek filed this request with the Seattle Public Utilities of Seattle, WA.
Tracking # PDR 7885
Status
Rejected

Communications

From: Phil Mocek

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

From: Dizon, J Norman

Dear Mr. Phil Mocek:

Please see attached acknowledgment of your recent public disclosure request.

Sincerely,

J. Norman Dizon

From: Dizon, J Norman

Dear Mr. Mocek:

In regards your public disclosure request for "full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema," do you have specific dates or date ranges for which you would like data? A large amount of data may be involved in extracting the AVL information from our system.

Please advise.

Thank you.

J. Norman Dizon

From: Phil Mocek

RE: my public records request of July 10, 2013

Dear Sir or Madam:

On July 23, 2013, J. Norman Dizon asked via e-mail, "do you have specific dates or date ranges for which you would like data?" No, I request data for all dates. If it will not fit on a DVD-R, I'm happy to supply flash media or an external hard drive. Alternatively, it would be excellent if you would simply publish it to data.seattle.gov on a regular basis.

Cordially,
Phil Mocek

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Dizon, J Norman

Dear Mr. Mocek:

In reply to your message below, Seattle Public Utilities continues to process and review the AVL data that are responsive to your request (PDR 7885), consisting of approximately five-years’ worth on a daily basis. Due to this large amount of data, we need to extend SPU's processing and review for another 30 days. We are diligently working to identify, export, and review the data for any disclosure exemptions.

Please let me know if you have any questions.

Sincerely,

J. Norman Dizon

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #PDR 7885.

Thank you for your help.

From: Dizon, J Norman

Dear Mr. Mocek:

In reply to your follow up below, we are continuing to process you request with our Information Technology Division. The information is still being reviewed by Seattle Public Utilities for data that are exempt from disclosure. We have not had a request like this in the past that contains data with such a large amount and of a highly technical nature. Please bear with us as we continue to analyze and export the data.

We are going to need an additional 15 days to process and review the data.

Thank you for your patience.

Sincerely,

J. Norman Dizon

From: Dizon, J Norman

Dear Mr. Mocek:

We are in the final stages of the review of the automatic vehicle location (AVL) data you requested of Seattle Public Utilities. The estimated file size of the AVL data is 8 GB. The cost of the flash drive is $14 to $20 for invoicing. We would require prepayment before release of the media storage and the data.

I anticipate transmitting the invoice to you by September 20, 2013.

Please let me know if you have any questions.

Thank you for your patience.

Sincerely,

J. Norman Dizon

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #PDR 7885.

Thank you for your help.

From: Dizon, J Norman

Dear Mr. Mocek:

Seattle Public Utilities is delayed with the final stages of the AVL data review because of the complexity and size of the AVL database and absence of key staff members who need to examine portions of the data which may be exempt from disclosure under state or federal law.

We will need another 20 days to process and review the data.

Thank you for you patience.

J. Norman Dizon

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #PDR 7885.

Thank you for your help.

From: Dizon, J Norman

Dear Mr. Mocek:

My apologies again for the delay. We are currently awaiting a response from the Department of Homeland Security with regards to information that is exempt from disclosure concerning security of critical infrastructure. Unfortunately due the government shutdown, SPU's liaison at the DHS is on furlough.

We will advise you as soon as we hear from the DHS.

Thank you.

Sincerely,

J. Norman Dizon

From: Phil Mocek

RE: my public records request of July 10, 2013 (your identifier: PDR 7885)

Dear Mr. Dizon:

I received your e-mail of October 14, 2013, in which you attribute the latest delay in processing of my request to your reported attempt to contact the United States Department of Homeland Security.

I don't know why DHS would be involved. We're talking about logs of the locations of vehicles owned and operated by the City of Seattle. These are presumably large yellow trucks clearly marked "Seattle Public Utilities." So their location at any time is not secret, and the history of where they have been should not be secret, either. It's reasonable for the public to know where our public vehicles are deployed. One might wonder if some neighborhoods receive quicker responses to service outages than others do. One might wonder if SPU vehicles are parked outside a coffee shop for hours every day. The potential reasons are endless, and it is not up to government agents to determine what is good for the public to know and what should be kept secret from us.

Please forward related correspondence with U.S. Department of Homeland Security.

It has been more than three months since I requested this record. This is completely unreasonable. From my experience as a system administrator, I know that it should take only a few minutes to copy a database backup file. Over a month ago, on September 9, 2013, you told me via e-mail that the record was ready, and that you needed only to produce an invoice for the cost of media onto which you might copy it for me. What has changed since then?

Cordially,
Phil Mocek

From: Seattle Public Utilities

A copy of documents responsive to the request.

From: Seattle Public Utilities

A cover letter granting the request and outlining any exempted materials, if any.

From: Dizon, J Norman

Dear Mr. Mocek:

In response to your public disclosure request, we have an installment of automatic vehicle locator data prepared for release to you. They are too large to attach to e-mail. I can copy them to computer disc and mail to you. The address I have for you is:

MuckRock News

DEPT MR 6234

P.O. Box 55819

Boston, MA 02205-5819

There will be two DVDs in this installment at $1 per disc. There is no need to send payment at this time. I will invoice you the total as we complete your request.

With regards to correspondence with the U.S. Dept. of Homeland Security about AVL data, we do not have such correspondence because our contact with them has been over the telephone.

Please confirm the above mailing address.

Thank you.

Sincerely,

J. Norman Dizon

From: MuckRock

Hello,

That address is correct.

Thank you.

From: Phil Mocek

RE: my public records request of July 10, 2013 (your identifier: PDR 7885)

Dear Mr. Dizon:

I received your e-mail of October 18. You wrote that your contact with U.S. Department of Homeland Security staff regarding this request was telephonic, so there is no correspondence. Who at your office made this contact? Whom at DHS did that person or those persons contact? What was discussed?

Cordially,
Phil Mocek

From: Seattle Public Utilities

The request has been rejected, with the agency stating that the information or document(s) requested are exempt from disclosure.

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