|Submitted||Dec. 20, 2011|
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To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
* application for use forms received in 2009, 2010, and 2011, for Freeway Park, Myrtle Edwards Park, Victor Steinbrueck Park, Volunteer Park, and Westlake Park
* special event applications required after initial review of those applications
* responses to aforementioned applications
* records of processing aforementioned applications
* any associated metadata
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
I ask that any redactions be "blacked out" rather than "whited out".
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Dear Mr. Mocek-
I am responding on behalf of Seattle Parks and Recreation to your request of December 20, 2011.
I am working with staff to identify documents that are responsive to your request. Since this is an extremely large request, I need to get a sense from appropriate staff as to how long it will take to produce these materials. In addition, the permit applications are not kept electronically, so you will either need to come in and review the permits and request copies, or pay $ .15 a page. For your reference, I just pulled one year worth of documents and reproduction costs were approx. $113.00.
Since many staff are on vacation for the holidays, I will get back to you in early January with an estimated time-frame for providing the materials you have requested.
Dear Mr. Mocek-
After consulting with our event permitting staff, we estimate that the records you have requested will be available on or before February 6, 2012.
As I indicated in my earlier e-mail below, please let me know if you would like to come in and review the documents, or request copies of the permits at the cost of $ .15 a page. This is going to be a large number of documents that do not exist in an electronic format.
I look forward to a response on how you would like us to proceed in preparing the documents responsive to your request.
On January 4, 2012, Paula Hoff at Seattle Dept. of Parks and Recreation Superintendent's Office requested, "please let me know if you would like to come in and review the documents, or request copies of the permits at the cost of $ .15 a page. This is going to be a large number of documents that do not exist in an electronic format."
My preference is for records to be scanned and provided electronically, either via e-mail or on CDROM. In case that is not possible, my second choice is to review them in person.
The only way we could get all of the permits scanned is to send them out and charge you for the cost of scanning. It probably makes more sense for you to review the documents before requesting any copies. Another option is for you to narrow your request initially: that would allow you to receive documents sooner and get a better sense of how many documents your request will entail.
Unless I hear otherwise, I will let you know when all of the records have been pulled from the files and are available for review. In the meantime, please let me know if you have any questions.
February 6, 2012
Your documents responsive to your December 20, 2012 public disclosure request are available for review. I have an entire banker box full of permits gathered that are responsive to your request.
Please let me know if there are some times that would work for you to come review these documents and I will set something up and reserve a workspace for you to use. I can be reached at the contact information below.