2018 Vigilant Data Sharing Information (Scottsdale Police Department)

Dave Maass filed this request with the Scottsdale Police Department of Scottsdale, AZ.
Est. Completion None
Status
Fix Required

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Dave Maass

From: Scottsdale Police Department

Good morning Dave and Yael,

The Scottsdale Police Department has received both of your requests for information pertaining to ALPR data and contract information. Please contact me regarding this request at 480-312-1958.

I wanted to review invoice information as well as see if we could combine these requests into one since it is asking for similar information.

I am holding this request until I receive your call for clarification.
Thanks,
Brandi Clark
Police Records Supervisor
480-312-1958
bclark@scottsdaleaz.gov

From: Dave Maass

Thanks for the message. I tried to call, but got a voicemail. I can be reached at 415-436-9333 x151.

I believe Yael and I are seeking very similar information, although mine may be seeking less. I am happy to have these combined.

From:

hi, Brandi--

I'm also okay with combining the two requests, so long as it includes
the information I requested. I can be reached at (480) 519-3479.
Best,

Yael

From: Scottsdale Police Department

Good afternoon,

Thank you both for responding to my email yesterday. I have combined both requests into one document. Please review the attached list and make sure that I have transferred everything that you are asking for.

Once I receive your response, I will be able to view which results we have, and go over invoicing with you. I now have both of your numbers, so when I have the fees I can call you.

One other question - do you want to separate the payment with the items that you each are requesting? I can either let you know what your portion of the results would cost, or give you a combined total. I wasn't sure if it is something that is paid for individually, or if Muckrock covers it out of their account. Please let me know either way and I will call when I have fee info divided as you request.
Thanks,
Brandi Clark
Police Records Supervisor
480-312-1958
bclark@scottsdaleaz.gov

From: Dave Maass

Thanks for asking.

It would help if you told us each portion and the combined total. Is there an estimate? If the cost will exceed $35, I will need to seek guidance from my colleagues.

From:

hi, Brandi--

Thanks for your call today. I was wondering if there's any way to come
down in person to scan the material myself on my phone in order to avoid
the $75 in copy fees.

If that's not possible, can you please send an invoice for the combined
total?
Thanks,

Yael

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