Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Schaumburg Police Department)

Dave Maass filed this request with the Schaumburg Police Department of Schaumburg, IL .
Multi Request Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies
Status
Completed

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

From: Schaumburg Police Department

To Whom It May Concern;

This email is to acknowledge that the Village of Schaumburg received your FOIA request on Thursday, December 13, 2018. Per FOIA standards we have 5 business days to respond to your request. Our response is due on Thursday, December 20, 2018.

Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. 5 ILCS 140/3(e). We are extending the time to respond to your request by 5 business days for the following reason:
Responding to the request requires that we consult and/or collect information from multiple village departments and possibility a third party vendor.

We will respond to your request by December 31, 2018.

Sincerely,

Jen Brack
Records Administrator
Schaumburg Police Department
Jbrack@villageofschaumburg.com<mailto:Jbrack@villageofschaumburg.com>
847/348-7024

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From: Schaumburg Police Department

Dear Mr. Maas

This is in response to the public records request you submitted to our office on December 13, 2018, in which you asked for the following related to the acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate ready system.

4. Policies related to the retention and security of captured ALPR data, including those regarding: the length of time after capture that data may be preserved; exceptions to general data preservation policies; internal data security and access; and data destruction.

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing: the manner in which another agency may request data; the circumstances under which captured data may be shared; the responsibilities of the recipient agency in regards to data retention and use; and access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency (Please also provide the number of requests made by outside agencies, if applicable).

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors (If applicable, please provide all agreements between this agency and non-law enforcement actors).

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit reports

9. Policies related to maintenance and calibration (Please also provide maintenance and calibration schedules, and records for the system on file).

10. Any other policies or reports on subjects related to automatic license plate reader system used by the agency.

The record(s) have been gathered and are attached for your review. Please send a response email to confirm receipt of this email and the attachment(s).

From: Schaumburg Police Department

FOIA request was completed on 1/2/19

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