|Submitted||Dec. 16, 2016|
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To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request the following records:
All communications records (emails) between the Savannah-Chatham Metro Police Dept (hereafter “SCMPD”) and the International Association of Crime Analysts (hereafter "IACA") mailing list between the following sets of dates: Jan. 1, 2014 - Dec. 16, 2016.
I request that you include in your search all mentions of IACA. Additionally, please include — but do not limit — your search to emails received from and sent to the email address: "firstname.lastname@example.org" and/or any other email address ending in "@iaca.net".
Previous records released by the Durham Police Department of North Carolina in response to a records request under the Public Records Act show that on July 7, 2014, a SCMPD employee named Robert Fisher (Crime Analyst) was subscribed to IACA. Fisher replied to an email sent to the IACA mailing list by Jason Schiess, Analytical Services Manager at the Durham Police Department.
IACA is an international mailing list for the discussion of crime analysis. On its website, IACA states that "not all subscribers are members of law enforcement agencies," and law enforcement officials using the list are advised against sharing "sensitive or confidential information over the list." It must be concluded, therefore, that any information transmitted by Cary PD through the IACA mailing list has already been circulated outside of the United States and among members of the public who are not law enforcement professionals.
As I am submitting this request in my capacity as a professional investigative reporter, I ask you waive all applicable fees associated with the search, review and duplication of any responsive records. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 16, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
In response to your request, below, I asked our IT department to query our e-mail archiver for all e-mails within the time frame you specified in which “iaca” appeared in either address line, the subject line or the body of the message. That query returned over 5000 e-mails comprising over 700 megabytes of data. Our e-mail server will not allow me to attach that much data to an e-mail message.
I have today copied those e-mails to a disc and placed it in the United States mail addressed as follows:
DEPT MR 30913
411A Highland Ave
Somerville, MA 02144-2516
This Department does not waive fees on the basis you proposed below. The issue is less the purpose of the request, but rather the expenditure of taxpayer-funded man hours toward the fulfillment of a private purpose. In this instance, though, we were able to respond via a database query that required a minimal expenditure of time. You will not be charged for this service.
Feel free to contact me if you need anything further.
J. Brian Dale
Open Records Supervisor
Savannah-Chatham Metropolitan Police Department
601 E. 66th St., Ste. 100
Savannah, GA 31405
912-525-3100 (ext. 2817)
A copy of documents responsive to the request.