|Submitted||March 17, 2018|
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To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request the following records:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• all audits involving this agency regarding the collection or backlog of SAEC kits
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
March 6, 2018
In re: Open Records Request
Dear Sir or Madam:
This will acknowledge receipt of your recent request for public records.
On February 9th, the City's network was attacked by a malware virus. Despite our IT Department's unrelenting work to return the network to fully functional operations, we remain unable to locate and produce records, rendering them unavailable within the meaning of O.C.G.A. § 50-18-71(b)(1)(A). Under the circumstances, we can neither describe nor provide a timeline for when responsive records may become available. Id.
As soon as our network is restored, we will endeavor to address pending records requests as efficiently and expeditiously as possible. In the meantime, we reserve all objections and the right to assert applicable exemptions.
Robert P. Gavin
Assistant Chief of Police
Savannah Police Department
Good morning. This is in response to your below request. Our General Order responsive to bullet points 1 and 2 is attached.
Bullet points 3 through 6 call for the creation of new compilations that do not currently exist within the meaning of O.C.G.A. § 50-18-71(j). We decline to do so at this time.
I am unaware of any records responsive to bullet point 7.
Any existing records responsive to bullet point 8 would constitute attorney work product and would be exempt from production.
Open Records Supervisor
Savannah Police Department