|Submitted||May 21, 2018|
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To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.
Please provide the following relevant materials.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.
• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Please find attached the information that was readily available related to your request. We will not be able to process the remainder of your request until we receive a deposit. The volume of information and documents that will need to be gone thought to satisfy your public records requested will require extensive use of the agency’s information technology resources and/or of the clerical personnel assigned to make copies and safeguard the records. In these instances, the law allows the agency to charge a service fee for the preparation and copying of the public records you have requested. The Florida Statutes provide also provides a schedule of fees for copies of the records. Chapter 119 of the Florida Statutes permits agencies to charge up to 15 cents per one-sided copy for paper copies in addition to the cost of labor. We would request a deposit of $500.00 to be paid before we can continue with your request.
Santa Rosa County Sheriff's Office
5755 E. Milton Rd., Milton, FL 32583
Phone #850-983-1268 Fax #850-983-1261
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