Santa Monica Accela Contract

Justine Desmond filed this request with the Department of Public Works of Santa Monica, CA.

It is a clone of this request.

Est. Completion None
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From: Justine Desmond

To Whom It May Concern:

Pursuant to the California Public Records Act (California Government Code ยงยง 6250), I hereby request the following records:

We are looking for all documents related to Santa Monica contract with Accela to purchase Accela Automation software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.


Justine Desmond

From: Department of Public Works

Dear Ms. Desmond,

I am confirming receipt of your recent email to the Department of Public Works and Ms. Constance Farrell. I apologize for the delay in responding to your request for documents related to Santa Monica's contract with Accela. Unfortunately, it is not clear to City staff that we received your original request dated Aug. 2, 2017. Our efforts to locate and confirm receipt of your original email have been unsuccessful.

I wanted to thank you for bringing this to our attention and am confirming that we received your Public Records Act request on October 26, 2017. We have notified the appropriate departments of your request and will identify, review, and release all responsive documents in accordance with relevant law and City policy. You will receive a formal response in accordance with all applicable legal timelines as required under California Government Code section 6253.

In the future, please submit subsequent requests for City records directly to the City Clerk's office at The Clerk's office works in conjunction with the City Attorney's office and the department that holds the requested records to ensure that all Public Records Act requests are responded to in a timely manner.
Best regards,

Rebecca Katsura | Public Records Coordinator
Santa Monica City Attorney's Office
1685 Main Street, Room 310 | Santa Monica, CA 90401
Tel: 310.458.8336 | Fax: 310.395.6727

From: Department of Public Works

Hi Ms. Desmond,

Unfortunately, all of our contracts are in paper form so we will have to send you a paper copy. There are 140 pages (140 @ $.20 = $28) so we will require a payment of $28 to produce the copy. Please remit a check made payable to the City of Santa Monica in this amount mailed to the address below. Once I receive your check, I will place the copy in the mail to your attention.
Best regards,

David L. Willis
Records Management Coordinator
City of Santa Monica
Records & Election Services (City Clerk)
1685 Main Street, Room 102
Santa Monica, CA 90401
(310) 458-8211 ext. 5008<>

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