Communication Services RFPs and Contracts - Santa Cruz County Sheriff - 2022
It is a clone of this request.
| Tracking # |
22-137 |
| Submitted | June 27, 2022 |
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Communications
From: Hayden Betts
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Requests for Proposal, responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mail digitization services.
Please provide the following relevant materials.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
• Any and all responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services submitted to this agency by Smart Communications Holding, Inc.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.
Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Hayden Betts
From: Santa Cruz County Sheriff's Office
Santa Cruz County Sheriff's Office
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Your first Santa Cruz County Sheriff's Office record request (request number #22-137) has been submitted.
It is currently unpublished and is not available for the general public to view.
The due date for your request may be later than usual because the office is closed on:
* July 4: Independence Day
Request #22-137.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Santa Cruz County Sheriff's Office.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Santa Cruz County Sheriff's Office
Santa Cruz County Sheriff's Office
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A message was sent to you regarding record request #22-137:
To ___Mr. Betts_______:
Pursuant to California Government Code section 6253(c), we write in response to the request dated ___June 27, 2022_______, that you sent to the County of Santa Cruz under the California Public Records Act, which was sent to the County via email (the “Requests”). We are submitting this response within the 10-day period for response set out in Government Code section 6253(c). We note that the Requests are limited only to records maintained in the normal course of business by the County and records that are in the County’s custody and control.
Please note that we will not produce records that are privileged or otherwise exempt from disclosure pursuant to California Government Code section 6254(k). This includes documents protected by the attorney-client privilege, attorney work product, and official information privileges.
No preliminary drafts or memorandum not normally kept in the ordinary course of business will be produced pursuant to California Government Code section 6254(a). Records concerning real estate appraisals for pending acquisitions are also exempt from disclosure under California Government Code section 6254(h).
We will not produce documents that are subject to copyright protections, contain trade secrets, and/or proprietary and/or confidential information. See California Government Code sections 6253.9, 6254(k), 6254.9; California Evidence Code section 1060.
Moreover, we will not produce documents exempt from disclosure under the deliberative process privilege. See Times Mirror Co. v. Superior Court (1991) 53 Cal.3d 1325.
No documents will be produced where “the public interest served by not disclosing the record clearly outweighs the public interest by the disclosure of the record” under California Government Code section 6255. Additionally, no documents will be produced if they contain personnel, medical, private, confidential, or similar files, the disclosure of which would constitute an unwarranted invasion of personal privacy under California Government Code section 6254(c) and/or the Health Insurance Portability and Accountability Act of 1996. And, to the extent any of the records you are requesting are the subject of ongoing litigation and/or pending investigations, and/or are law enforcement investigatory records, such records are exempt from production. See Government Code sections 6254 (b), (f).
In addition, no documents or records will be produced to the extent such a production would violate California Penal Code §§ 832.7, 832.8, 11076, California Civil Code § 129, California Welfare and Intuitions Code §§ 827, 828, 831, California Business and Professions Code § 805, or California Evidence Code § 1043.
Furthermore, as we review your Requests, we may discover other applicable privileges and/or exemptions under Government Code sections 6254, 6255, 6256 or other applicable state or federal laws, and we reserve all rights to assert those at any time.
Pertaining to your Request, the Sheriff’s Office is invoking a 14-day extension to respond because as drafted the Request requires the need to search for and appropriately examine a number of records that are demanded in the Request and for potential coordination among other County departments in responding to the Request.
As always, the County reserves all rights.
Sincerely,
Patrick Dimick
Administration Lieutenant
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Santa Cruz County Sheriff's Office.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Santa Cruz County Sheriff's Office
Santa Cruz County Sheriff's Office
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Documents have been released for record request #22-137 along with the following message:
PRA Response
* PRA.pdf
* PRA 2.pdf
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Santa Cruz County Sheriff's Office.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Santa Cruz County Sheriff's Office
Santa Cruz County Sheriff's Office
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Record request #22-137 has been closed. The closure reason supplied was:
All records have been released, and your request has been fulfilled.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Santa Cruz County Sheriff's Office.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Santa Cruz County Sheriff's Office
Santa Cruz County Sheriff's Office
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A message was sent to you regarding record request #22-137:
Hello Hayden Betts,
We have attached our response. Please see the two documents that are attached to this request.
Best,
Andrea Rodriguez-Rocha
Records Clerk
Santa Cruz County, Sheriff-Coroner
5200 Soquel Ave
Santa Cruz, CA 95060
(831)454-7600
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Santa Cruz County Sheriff's Office.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
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