Communication Services Contract - California - 2018 (Santa Cruz County Sheriff's Office)

Beryl Lipton filed this request with the Santa Cruz County Sheriff's Office of Santa Cruz County, CA.
Status
Completed

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Santa Cruz County Sheriff's Office

Our agency has received your PRA request.

Pursuant to California Government Code section 6253(c), we write in response to the inquiry that you made to the County under the California Public Records Act, which was dated 5/22/2018, and received by the County on 5/22/2018 (the “Requests”). We are submitting this response within the ten (10) day period for response set out in Government Code section 6253(c).

Pursuant to Government Code section 6253(c), the County is exercising its right to a fourteen (14) day extension to respond to the Requests because as drafted the Requests require the need to search for and appropriately examine a potentially voluminous amount of records that are demanded in the Requests and for the County to potentially coordinate with several county departments and/or other governmental entities, departments, and agencies in responding to the Requests. Our deadline to respond is now 6/15/2018.

Kind regards,

Carla Rittue
Records Supervisor
Santa Cruz County Sheriff-Coroner
5200 Soquel Ave.
Santa Cruz, CA 95062
831-454-7606

From: Beryl Lipton

Hello Ms. Rittue,

Thank you so much for your message. I'll look forward to hearing from you again.

Best wishes,
Beryl

From: Santa Cruz County Sheriff's Office

Hello,
This email is a continuation of the County’s response to your request for public records under the California Public Records Act (the “Requests”). Please note that the Requests are limited only to records maintained in the normal course of business by the County and records that are in the County’s custody and control.

Please note that we will not produce records that are privileged or otherwise exempt from disclosure pursuant to California Government Code section 6254(k). This includes documents protected by the attorney-client privilege, attorney work product, and official information privileges.

No preliminary drafts or memorandum not normally kept in the ordinary course of business will be produced pursuant to California Government Code section 6254(a). Records concerning real estate appraisals for pending acquisitions are also exempt from disclosure under California Government Code section 6254(h).

We will not produce documents that are subject to copyright protections, contain trade secrets, and/or proprietary and/or confidential information. See California Government Code sections 6253.9, 6254(k), 6254.9; California Evidence Code section 1060.

Moreover, we will not produce documents exempt from disclosure under the deliberative process privilege. See Times Mirror Co. v. Superior Court (1991) 53 Cal.3d 1325. No documents will be produced where “the public interest served by not disclosing the record clearly outweighs the public interest by the disclosure of the record” under California Government Code section 6255.

Additionally, no documents will be produced if they contain personnel, medical, private, confidential, or similar files, the disclosure of which would constitute an unwarranted invasion of personal privacy under California Government Code section 6254(c) and/or the Health Insurance Portability and Accountability Act of 1996. And, to the extent any of the records you are requesting are the subject of ongoing litigation and/or pending investigations, and/or are law enforcement investigatory records, such records are exempt from production. See Government Code sections 6254 (b), (f).

In addition, no documents or records will be produced to the extent such a production would violate California Penal Code §§ 832.7, 832.8, 11076, California Civil Code § 129, California Welfare and Intuitions Code §§ 827, 828, 831, California Business and Professions Code § 805, or California Evidence Code § 1043.

At this time, the County responds as follows: The following documents have been placed in the mail today; ICS FY1617 thru 6-30-19 and the May 2015 contracts with ICS. I have also included the 2015, 2016, 2017 and 2018 invoices. The responsive documents are too large to send in an email

Thank you,

Carla Rittue
Records Supervisor
Santa Cruz County Sheriff-Coroner
5200 Soquel Ave.
Santa Cruz, CA 95062
831-454-7606

From: Santa Cruz County Sheriff's Office

A copy of documents responsive to the request.

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