Santa Cruz Sungard Contract

Hello Justine
I have just put in your request for Public Records today. I apologize for the delay but this was filtered out of my inbox. As an FYI, you can always make a Public Records Request online at the link below. This will ensure we will get the request right away.
http://www.cityofsantacruz.com/government/city-departments/city-clerk/public-records-request

August 18, 2017

Good afternoon Ms. Desmond -

This email is in response to your public records request for information from the City of Santa Cruz as detailed below. Your request was received on August 8, 2017.

Requested Records:

“We are looking for all documents related to Santa Cruz's contract with Sugnard to purchase TrAKit software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered.”

The City has extended its time to respond with records to September 1, 2017 pursuant to the California Public Records Act, Government Code section 6250 et seq. (the "CPRA"), for the following reason:

· Need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records.

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

To the extent that any of the records you seek are attorney-client communications under the attorney-client privilege or are otherwise attorney-client privileged records, such records are exempt from disclosure under the CPRA pursuant to Government Code section 6254(k).

In addition, to the extent that any of the records you seek are drafts and notes that are not kept in the ordinary course of business for the City and which the City has determined that the public interest in withholding the record clearly outweighs the public interest in disclosure due to the particular details and nature of the records, such records are exempt from disclosure under the CPRA pursuant to Government Code section 6254(a). Also given the particular details and nature of certain records that you seek, to the extent that such records involve communications to decision makers within the City for which final decisions have not yet been made and final actions have not yet been taken and/or the City has determined that the public interest in withholding the record clearly outweighs the public interest in disclosure, such records are exempt from disclosure under the CPRA pursuant to Government Code section 6255.

If you have any questions regarding Public Records Requests, please feel free to contact me.
Kelly Thompson
Records Coordinator
City of Santa Cruz
831-420-5034

August 21, 2017

Good Morning Ms. Desmond -

This email is in response to your request for public records from the City of Santa Cruz as detailed below. Your request was received on August 8, 2017.

Requested Records:

"We are looking for all documents related to Santa Cruz's contract with Sugnard to purchase TrAKit software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered"
The disclosable public records that are responsive to your request are attached.

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

To the extent that any of the records you seek are attorney-client communications under the attorney-client privilege or are otherwise attorney-client privileged records, such records are exempt from disclosure under the CPRA pursuant to Government Code section 6254(k).

In addition, to the extent that any of the records you seek are drafts and notes that are not kept in the ordinary course of business for the City and which the City has determined that the public interest in withholding the record clearly outweighs the public interest in disclosure due to the particular details and nature of the records, such records are exempt from disclosure under the CPRA pursuant to Government Code section 6254(a). Also given the particular details and nature of certain records that you seek, to the extent that such records involve communications to decision makers within the City for which final decisions have not yet been made and final actions have not yet been taken and/or the City has determined that the public interest in withholding the record clearly outweighs the public interest in disclosure, such records are exempt from disclosure under the CPRA pursuant to Government Code section 6255.

If you have any questions, please feel free to contact me.

Kelly Thompson
Records Coordinator
City of Santa Cruz
831-420-5034

Public Records Requests may be submitted online via the Public Records Request form, by email to
kthompson@cityofsantacruz.com<mailto:kthompson@cityofsantacruz.com>, or by hard copy form available at the City Clerk's Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.