Facial Recognition - Santa Ana (CA)

Freddy Martinez filed this request with the Santa Ana Police Department of Santa Ana, CA .
Due July 12, 2019
Est. Completion None
Status
Awaiting Response

Communications

From: Freddy Martinez

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Data: Documents sufficient to describe the source of photos for facial recognition which may include your agency booking photos, other agency booking photos as well as DMV photos. Documents sufficient to show the number of photos in your facial recognition database. Documents that describe the data retention policy of your agency for facial recognition. Documents describing where your agencies use facial recognition technology including at county jails, on body worn cameras, fixed surveillance cameras etc.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Freddy Martinez

From: Santa Ana Police Department

= RECEIPT ACKNOWLEDGEMENT =
We are in receipt of your Public Records Request.  Your request will be processed in compliance with the Public Records Act (California Gov. Code §6250 et seq.).
The Clerk’s Office will forward to appropriate department for processing and will contact you within 10 calendar days from the date the request is received.
Clerk of the Council Office, City of Santa Ana
http://www.santa-ana.org/coc/public_records_request.asp (http://www.santa-ana.org/coc/public_records_request.asp)

From: Santa Ana Police Department

Good Afternoon Mr. Martinez,

Please see attached response to your Request for Public Records. Thank you.

Respectfully,

ELIZABETH PLOTNIK
Executive Assistant to Chief Valentin
Office of the Chief of Police | Santa Ana Police Department
Eplotnik@santa-ana.org<mailto:Eplotnik@santa-ana.org> | (714) 245-8003
[2]<https://www.santa-ana.org/150>[1]<https://www.santa-ana.org/2020Census>
###

From: Freddy Martinez

To Whom It May Concern:

I am appealing my records request that was sent on July 11, 2019 relating to the Santa Ana Police Department's use and solicitation of facial recognition software. I do not believe that a reasonable search was conducted with regard to my request and would like for the search to be run again.

As stated in my last email, I am also looking for any communication regarding the potential implementation of facial recognition software. This includes any unsolicited proposals or marketing material from facial recognition companies to the Santa Ana Police Department.

Thank you in advance for your anticipated cooperation in this matter.

Sincerely,
Freddy Martinez

From: Santa Ana Police Department

Good Afternoon Mr. Martinez,

This email is to provide an update regarding your PRA appeal dated July 24th (attached). The City of Santa Ana is conducting another search for any/all responsive records. We intend to have an update as soon as next week, but we will keep you posted accordingly.

Thank you for your patience in this matter. Please do not hesitate to reach out with any questions you may have. Thank you.

Respectfully,

ELIZABETH PLOTNIK
Executive Assistant to Chief Valentin
Office of the Chief of Police | Santa Ana Police Department
Eplotnik@santa-ana.org<mailto:Eplotnik@santa-ana.org> | (714) 245-8003
[2]<https://www.santa-ana.org/150>[1]<https://www.santa-ana.org/2020Census>
###

From: Freddy Martinez

Hi Santa Ana PD,

Thank you for conducting an additional search for records. Please let me know an updated time to completion at your earliest convenience.

All the best,
Freddy Martinez

From: Santa Ana Police Department

Good Afternoon Mr. Martinez,

I just wanted to provide an update on your request for an additional search for records pertaining to Facial Recognition Software. We are still continuing to review any potential, non-exempt responsive documents. We will contact you upon completion of our review. Thank you for your understanding. Please don't hesitate to contact me with any questions.

Respectfully,

ELIZABETH PLOTNIK
Executive Assistant to Chief Valentin
Office of the Chief of Police | Santa Ana Police Department
Eplotnik@santa-ana.org<mailto:Eplotnik@santa-ana.org> | (714) 245-8003
[2]<https://www.santa-ana.org/150>[1]<https://www.santa-ana.org/2020Census>
###

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