Drone and UAV acquisition, policy, and use (Atlanta area) (Sandy Springs Police Department)

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Your request security key is 531905.
Your request reference number is Request Number: ORR-2021-1684.

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We have received your request for inspection of records: To Whom It May Concern: Pursuant to the Georgia Open Records Act, I hereby request the following records: All documents created from January 2010 through the date this request is processed related to the agency's use of airborne tools, vehicles, and weapons: aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter “drones”). Please search specifically for records in each of the below document categories. A response to each of the categories and items would be appreciated. ACQUISITION AND PROCUREMENT i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment; ii) Grant applications and award letters for drone equipment purchases; iii) Insurance contracts for all drone equipment; iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers; v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment; vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones; AUTHORIZATION i) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement; ii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance; EQUIPMENT LOGS and ADD-ONS i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency; ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency; iii) records and logs related to any attachments or additional equipment used or designed to be used with the drones, including all license plate readers, video cameras, thermal cameras, data storage, Stingrays or cell phone simulators, etc. POLICIES AND GUIDANCE i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights; ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones; iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency; USE DOCUMENTS AND DATA i) Flight logs for all drone flights, including training flights; ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements; iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment. TRAINING DOCUMENTS i) Curriculum used to train drone operators and observers; ii) Training log for all drone operators and observers; iii) Certifications of training completion for all drone operators and observers; iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers; This request is being made by a nonprofit in the public interest. There is no commercial interest in making this request or in receiving responsive records. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires. Sincerely, Beryl Lipton Upload documents directly:

This letter constitutes the City’s response to your request as required under O.C.G.A. 50-18-72(h).

Due to the scope of your request, we will need additional time to finish collecting and processing the documents that you are requesting. We will contact you no later than July 14th by close of business with an update and cost to your request.

If you have any questions about the policies regarding the inspection of City records, please do not hesitate to contact us.

Thank you,

Karina Reyna
City Clerk's Office

A fee has been issued for your open records request.

The requested records for ORR-2021-1684 have been processed and will be released pending payment of the issued fee.

To make a payment please follow this link: Request Number: ORR-2021-1684 and enter your request number ORR-2021-1684 and security key 531905.

When processing your payment, please be sure to include an email for receipt.

Respectfully,

City of Sandy Springs Clerk's Office

This letter constitutes the City’s response to your request as required under O.C.G.A. § 50-18-70.

Please be advised the invoice has been issued for further processing. Please accept the total cost or make the payment using the Public Records Request Tracking Portal http://url2602.justfoia.com/ls/click?upn=XfJvxk0gd1RbNAoCtqw15pzPfetZab4xY8kOHMdb9YFC3EHTBm03m2ddjDZkTNu-2BtLAI2NGYBkHNhdDoqMBdgQ-3D-3D4xlL_Y4F7L9RHepA4XxJTmfyxPUJ-2FGLFu5I9JvB8crSAGocmxuxkNTpQxWmRA7svTRs9sLrqRv-2FDP4b7oD1wvUYXPMPrX-2BnOvZTSEcfOHBAlo-2F1-2Fw2wA5YtenXYG9fl7T0yR8sPiXFD0H35CFek-2FGzTad79qCYsNd4RwOtNlq6PY1R2XJxcsOLVmKmQcZBV-2FGKMeHmPPgCHBsuAuM0SlAyVGSFdtDag5KdD4Pq7DF4mVNOg9-2FSz-2F5GaFEP-2B-2FAskTB1fMpgJkqa1E7LLJQ-2BKGJPToEpr-2BzcL0O4lBJfAwDi6-2BdrxOXllG1SCjl0ulAeovCyhs-2BRUvTaS2nSMQDPPtnEID2Vg-3D-3D using your security key 531905, and request number ORR-2021-1684. After we receive your payment or acceptance of cost, your requested records will be made available.

If you have any questions about the policies regarding the inspection of City records, please do not hesitate to contact us.

Thank you,

Karina Reyna

Assistant City Clerk

City Clerk’s Office

Hello Beryl Lipton ,

We have received and processed your request for the following records: To Whom It May Concern: Pursuant to the Georgia Open Records Act, I hereby request the following records: All documents created from January 2010 through the date this request is processed related to the agency's use of airborne tools, vehicles, and weapons: aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter “drones”). Please search specifically for records in each of the below document categories. A response to each of the categories and items would be appreciated. ACQUISITION AND PROCUREMENT i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment; ii) Grant applications and award letters for drone equipment purchases; iii) Insurance contracts for all drone equipment; iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers; v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment; vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones; AUTHORIZATION i) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement; ii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance; EQUIPMENT LOGS and ADD-ONS i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency; ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency; iii) records and logs related to any attachments or additional equipment used or designed to be used with the drones, including all license plate readers, video cameras, thermal cameras, data storage, Stingrays or cell phone simulators, etc. POLICIES AND GUIDANCE i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights; ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones; iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency; USE DOCUMENTS AND DATA i) Flight logs for all drone flights, including training flights; ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements; iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment. TRAINING DOCUMENTS i) Curriculum used to train drone operators and observers; ii) Training log for all drone operators and observers; iii) Certifications of training completion for all drone operators and observers; iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers; This request is being made by a nonprofit in the public interest. There is no commercial interest in making this request or in receiving responsive records. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires. Sincerely, Beryl Lipton Upload documents directly:

The City records are now available for you to download and view via our Public Portal Link Here. Please login using your security key 531905 and request number ORR-2021-1684.

You are hereby informed that under O.C.G.A. § 50-18-70 et seq., we are not allowed to disclose certain information pertaining to private citizens. This information includes an individual’s Social Security Number (SSN), mother’s birth name, credit card information, debit card information, bank account information, financial data or information, insurance or medical information, and day and month of birth. If any such information appears in our records, it will be redacted prior to the release of requested records to you. The city will not prepare reports, summaries, or compilations of our records not already in existence at the time of your request.

If you have any questions about the policies regarding the inspection of City records, please contact the City Clerk’s office at 770-730-5600 or OpenRecordsRequest@sandyspringsga.gov.

Respectfully,

Karina Reyna

Assistant City Clerk