Email system documentation (San Jose Police Department)

Emma Best filed this request with the San Jose Police Department of San Jose, CA.
Multi Request Email system documentation
Est. Completion None
Status
Fix Required

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Emma Best

From: Muckrock Staff

To Whom It May Concern:
I wanted to follow up on the following request, copied below. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.

From: San Jose Police Department

Hello,

The San Jose Police Department is in receipt of your correspondence.

The Department recently received over 20 requests for public records on the same date, from the same outlet, with what appears to be automated language seeking follow up for the request. This language states the request had initially been submitted to personnel who worked at the Office of the City Manager. The Department confirmed that this request was not previously received and clarification will be required. However, due to the date of the original request, which does not reference a recent date, the Department would like to confirm that this request is still valid.

Please respond to this correspondence and advise if the requested information is still desired.

Thank you,

April Benoit #1180N
Research & Development
San Jose Police Department
201 W. Mission St. San Jose, CA 95110
Main: (408) 277-5200 | Direct: (408) 537-1658
April.Benoit@sanjoseca.gov<mailto:April.Benoit@sanjoseca.gov>

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