Calls for Service - San Jose Police Department

Samuel Sinyangwe filed this request with the San Jose Police Department of San Jose, CA.
Tracking #

21-058

Due Aug. 1, 2021
Est. Completion None
Status
Awaiting Response

Communications

From: Samuel Sinyangwe


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Calls for service by type of call, type of call by disposition (e.g. arrest and arrest code or type or arrest - misdemeanor or felony, citation, warning). Please include demographics (age, gender, race/ethnicity) of those contacted by dispatch. Specifically we request the following information for 2019 and 2020:

1. Call Type - or reason for the call, can be a code or a narrative description of the call
2. Call logistics details by date, time, and location
3. Call Response - who was dispatched and how many were dispatched
4. Call Disposition - response (what action was taken). This can be an arrest, arrest code, narrative description, citation, warning, referral, or something else).
5. Call Demographics - Who was impacted - excluding responders - by the call, Number of people and their demographics (race/ethnicity, gender, age - adult/juvenile)
6. Call end or resolution - date and time resolved
7. Disposition code descriptions (a narrative description of codes used) - If disposition includes an arrest, provide linking information from the call for service to the booking or arrest data

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Samuel Sinyangwe

From: San Jose Police Department

Good afternoon, Mr. Sinyangwe-

Your request below has been received. Government Code 6253(c) of the California Public Records Act allows up to 10 days from the receipt of the request to provide a response to the requestor. I will provide a response to you by 3/22/21, as the 10th day lands on the weekend.

Thank you,

April Benoit #1180N
Research & Development
San Jose Police Department
201 W. Mission St. San Jose, CA 95110
Main: (408) 277-5200 | Direct: (408) 537-1658
April.Benoit@sanjoseca.gov<mailto:April.Benoit@sanjoseca.gov>

From: San Jose Police Department

Good morning, Mr. Sinyangwe-

I apologize for the delay. I have sent your request to the Crime Analysis Unit (CAU) to process and I sent a follow up request yesterday. I am currently waiting for a response from the CAU. I will continue to follow up with them and provide another update to you by Fri. 3/26/21.

Thank you for your patience,
-April

From: San Jose Police Department

Good morning, Mr. Sinyangwe-

In processing your request, the Crime Analysis Unit (CAU) has informed me the data you are seeking does not exist and a new query would need to be run, possibly resulting in a fee. The CAU has indicated some clarification is needed for item #3. Please see below.

1. Call Type - or reason for the call, can be a code or a narrative description of the call- Initial call type available
2. Call logistics details by date, time, and location- Available (Location will be provided in block format)
3. Call Response - who was dispatched and how many were dispatched- Please clarify what you mean by "who." What details are you seeking?
4. Call Disposition - response (what action was taken). This can be an arrest, arrest code, narrative description, citation, warning, referral, or something else).- Final disposition is available
5. Call Demographics - Who was impacted - excluding responders - by the call, Number of people and their demographics (race/ethnicity, gender, age - adult/juvenile)- Data not available within the records management system
6. Call end or resolution - date and time resolved- Should be available
7. Disposition code descriptions (a narrative description of codes used) - If disposition includes an arrest, provide linking information from the call for service to the booking or arrest data- Available. If disposition includes an arrest, the CAD event number does not always result in an incident number. This depends on the crime type/level.

Once I receive that clarification, the CAU can provide me with any possible fees and a turnaround time.

Thank you,
-April

From: Samuel Sinyangwe

Hello April,

In concerns to #3, I would like to know if police officers or another service provider was dispatched to the site of the call.

Let me know if that clears things up and if there will be any costs involved.

Thanks!

From: San Jose Police Department

Good evening,

Thank you for the clarification. I will relay this information to the Crime Analysis Unit and request an estimated turnaround time as well as any possible fees associated with the query.

Thank you,
-April

From: San Jose Police Department

Good morning,

I apologize for the delay. I reached out to the Crime Analysis Unit supervisor yesterday requesting a status update. I have not yet heard back. I will keep following up with them.

Thank you,

April Benoit #1180N
Research & Development
San Jose Police Department
201 W. Mission St. San Jose, CA 95110
Main: (408) 277-5200 | Direct: (408) 537-1658
April.Benoit@sanjoseca.gov

From: San Jose Police Department

Mr. Sinyangwe-

Again, I apologize for the delay. I'm still waiting for records from the Crime Analysis Unit. I have been following up with them, requesting status and will continue to do so until I receive records. I will send records as soon as I can when I receive them.

Thank you,
-April

From: San Jose Police Department

Good afternoon,
I apologize for the delay. This was escalated to a supervisor at the Crime Analysis Unit (CAU) and I just now heard back from CAU staff.
Regarding your PRA request:

Request: Calls for service by type of call, type of call by disposition (e.g. arrest and arrest code or type or arrest - misdemeanor or felony, citation, warning). Please include demographics (age, gender, race/ethnicity) of those contacted by dispatch. Specifically we request the following information for 2019 and 2020:

1. Call Type - or reason for the call, can be a code or a narrative description of the call
2. Call logistics details by date, time, and location
3. Call Response - who was dispatched and how many were dispatched
4. Call Disposition - response (what action was taken). This can be an arrest, arrest code, narrative description, citation, warning, referral, or something else).
5. Call Demographics - Who was impacted - excluding responders - by the call, Number of people and their demographics (race/ethnicity, gender, age - adult/juvenile)
6. Call end or resolution - date and time resolved
7. Disposition code descriptions (a narrative description of codes used) - If disposition includes an arrest, provide linking information from the call for service to the booking or arrest data
SJPD Response: The Crime Analysis Unit (CAU) has advised me that they are able to provide the data requested. However, a query for a portion of the request does not exist.
Government Code Subsection 6253.9(b) allows a local government agency to recover "costs of producing a copy of the record, including the cost to construct a record, the cost of programming and computer services necessary to produce a copy of the record" in two situations:

1. In order to comply with the provisions of subdivision (a), the public agency would be required to produce a copy of an electronic record and the record is one that is produced only at otherwise regularly scheduled intervals.
2. The request would require data compilation, extraction, or programming to produce the record.
The current Fee Schedule (http://www.sjpd.org/records/fees_public_safety.asp) requires $140.00 per hour to cover these costs. The CAU estimates 15 minutes to query these records. Should you desire to proceed with this request, a payment of $35.00 is required before the request will be processed, based on the estimate provided by CAU. Payment via check should be made payable to "City of San Jose" and delivered or mailed to my attention at:
San Jose Police Department
Research and Development Unit - PRA
201 W. Mission Street
San Jose, CA 95110
Upon receipt of payment, our Crime Analysis Unit will be notified, and your request will be placed in the queue for staff to process. The CAU estimates a turnaround time of 4-5 weeks to have the records completed.
Thank you,
-April

From: Samuel Sinyangwe


To Whom It May Concern:

Please find enclosed a check for $35.00 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

City of San Jose
April Benoit
Research and Development Unit - PRA
201 W. Mission St.
San Jose, CA 95110

#10076
Amount of: $35.00
  • Created
  • In Transit
  • In Local Area
  • Processed For Delivery
  • Deposited — 07/02/2021

From: San Jose Police Department

Hello,

Please see attached receipt for check #10076 regarding PRA request 21-058.

Thank you,

Micayla Le 1497N

Police Data Specialist

Operations Support Services Division

Bureau of Administration

San Jose Police Department

(408) 277-4141

From: San Jose Police Department

Good afternoon,

I apologize for the delay. I have sent a request for a status update to the supervisor of the Crime Analysis Unit. I will follow up with you.

Thank you,
-April

From: San Jose Police Department

Good morning,

I apologize for the delay. I sent a follow up request to the Crime Analysis Unit (CAU) on Monday and just heard back from them. Your request is still in progress. The CAU is currently working with the Systems Development Division to get the data you requested. I have asked for an updated turnaround time and am waiting to hear back.

Thank you,
-April

From: San Jose Police Department

I received an update from CAU this afternoon. Staff is still waiting for Systems Development Division to assist them with the data. I will advise you when I receive records.

Thank you,
-April

From: San Jose Police Department

Good morning,

I have been following up with the CAU for status updates. The most recent update was that they were still working with the Systems Unit to extract the data you are seeking. I sent another follow up request yesterday afternoon and am waiting for another update. I assure you I am regularly following up with the CAU and will provide data as soon as I receive it.

Thank you for your patience,
-April

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