Digital City Initiative feasibility study (Office of the Mayor of San Francisco)

SFResident filed this request with the Office of the Mayor of San Francisco of San Francisco City and County, CA.
Multi Request Digital City Initiative feasibility study
Submitted Jan. 2, 2022
Status
Completed

Communications

From: SFResident

Subject: California Public Records Act Request: Digital City Initiative feasibility study (Office of the Mayor of San Francisco)

Fax

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Please provide a copy of the Digital Cities Initiative feasibility study referenced on page 70 of the Information and Communication Technology Plan FY 2022-26:
"The Department of Technology completed the first phase of the Digital City initiative which was a feasibility study. The study recommends an initial two-year pilot program at a cost of $2 million. If successful, the City
could consider a citywide implementation. "

https://sf.gov/sites/default/files/2021-03/ITC_2022-26_Plan_0421_V2_Web%20%281%29.pdf

Please see the addendum which applies to this request below. You are required to maintain the *originals* of all responsive records - this ensures we can appeal any unlawful withholding/redaction.

Addendum:

Comply with each clause of the Sunshine Ordinance. Ensure each redaction is justified by a key/footnote, and each withholding is justified in writing. Comply with every consent agreement you may be subject to, including but not limited to: https://www.documentcloud.org/documents/20699602-mayors-office-agreement-to-produce-email-metadata-letter-to-anonymous-and-sotf-re-sotf-file-no-20006-plus-attachments , https://www.documentcloud.org/documents/20983054-signed-mayors-office-letter-amended-letter-to-sotf-and-anonymous-re-sotf-file-no-20052 .

Provide rolling response - SFAC 67.25(d) - for all requests. If providing records via any form of website or file share, ensure that no restrictions like login, terms of service, or identity, apply.

For email and calendar, exact PDF copies of each and every distinct, individual record (including separately, each email in each thread, and meeting entry in each date) are sufficient with the body, invitees, attendees, attachments, email addresses, To/From/cc/Bcc, urls, formatting, and hyperlinks.

For Microsoft Office or office productivity (word processing, spreadsheets, and presentations) documents, produce an exact copy of the record in its original electronic format; do not convert to PDF - preserve all metadata and history and formatting. If Google Drive records are responsive, a view-only hyperlink accessible without login is acceptable, or you may download the file as Word, Excel, or PowerPoint file and provide that file *with all interactive features* - do not provide a non-PDF file as PDF.

For records of any kind with: attachments (must be produced in their original electronic format), images, audio, video, formatting, hyperlinks/URLs, date/time stamps, participant/author names, comments, or history -- be sure to preserve and produce all of those parts.

If communications of any kind are requested, they include every form or type of communication, including but not limited to email, chats, texts, iMessage, direct message, private message, MS Teams, group message, physical letters/memos, and voicemail.

You must search all records deemed in the constructive possession of the City: personal property about the conduct of public business, government property, and City contractors (for records the government has a contractual interest in). You must justify all withholding. You must provide a keyed justification for each and every redaction.

For Microsoft Teams:
I am asking for responsive records in all 4 types of MS Teams systems listed here: https://docs.microsoft.com/en-us/microsoft-365/compliance/teams-workflow-in-advanced-ediscovery?view=o365-worldwide :
- Teams 1:1 chats. Chat messages, posts, and attachments shared in a Teams conversation between two people. Teams 1:1 chats are also called conversations.
- Teams group chats. Chat messages, posts, and attachments shared in a Teams conversation between three or more people. Also called 1:N chats or group conversations.
- Teams channels. Chat messages, posts, replies, and attachments shared in a Teams channel.
- Private Teams channels. Message posts, replies, and attachments shared in a private Teams channel.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

SFResident

From:

Subject: Digitial Cities Initiative Request

Email

Dear Requestor,

This is in response to your faxed request, attached. The Digital Cities Initiative feasibility study was generated by the Department of Technology and can be found here: https://sanfrancisco.nextrequest.com/requests/22-68

In the future we would advise that you email your requests to this address rather than sending them by fax, as you have the ability to use email as indicated in the information you provided. This will ensure a more efficient response.

Please let us know if you have any other questions.

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco

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