Staff Directories and Attorney Information - Immediate Disclosure Request

twitter.com/journo_anon Public Records Requester filed this request with the Office of the Mayor of San Francisco, CA.

It is a clone of this request.

Status
Completed
Tags

Communications

From: twitter.com/journo_anon Public Records Requester

Good evening,

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made after close of business August 21, 2019 directed to agency: " Office of the Mayor ".

** Note that all of your responses (including emails, attachments, file shares, and disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Be sure to redact all records correctly. **

I request the following under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA).
Any asterisked words or phrases have the meaning given to them by the State Bar's California Rules of Professional Conduct (Nov 2018), Rule 1.0.1. Unless otherwise specified, a reference to a Rule refers to the foregoing Rules.

1. IMMEDIATE DISCLOSURE: a directory of your department's employees with any of the following titles: [Mayor, Chief of Staff, Director, Assistant Director, Personal Assistant, Executive Assistant, Compliance Officer], with at minimum their name and ALL government email addresses belonging to that person.
2. IMMEDIATE DISCLOSURE: the identity (name, CA State Bar number, secretary of state registration number where applicable) of any lawyer or law firm* used by your department (excluding the City Attorney's office and its employees) from Jan 1 2018 to present.
3. IMMEDIATE DISCLOSURE: a directory of your firm's* lawyers, with at minimum their name, ALL government email addresses belonging to that person, and CA State Bar number. If your staff directory lacks bar numbers, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' law licenses (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
4. IMMEDIATE DISCLOSURE: a directory of your firm's* paralegals, with at minimum their name, ALL government email addresses belonging to that person, their paralegal certificate program as approved by the American Bar Association, and (if any) their paralegal certifications. If your staff directory lacks certificate or certification information, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' paralegal certificates and certification (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
5. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* regarding the "firewalling" (screening*) of different attorneys or teams to prevent violations of the Rules re: conflict of interest for different clients within the city and county or prior clients, incl. but not limited to Rules 1.9, 1.10, and 1.11. If your department does not qualify as a firm*, you may have no responsive records.
6. REGULAR DISCLOSURE: any records kept by your firm* (from Jan 1 2018 to present) regarding the specific clients and matters served by each of your attorney employees to avoid any conflict of interest violations and ensure screening* has been correctly performed. If your department does not qualify as a firm*, you may have no responsive records.
7. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* "relating to the assignment of cases and the distribution of workload among lawyers in a public sector legal agency or other legal department" as contemplated by Comment 4 to Rule 5.1. If your department does not qualify as a firm*, you may have no responsive records.

I will accept any standard webpage, image, spreadsheet, email, and/or PDF formats. Specific native formats are not required in this request. No specific metadata/headers are requested in this case. Please do not provide URLs however - I want actual copies to ensure there is an accurate record for appeals/complaints. Please use email only and send electronic copies.

We have requested all government email addresses belonging to the persons mentioned. Do not limit yourself to merely the "public facing" or PR/vanity email addresses. Some officials may have a public-facing email address that is actually controlled by their subordinates and separate one(s) they actually use to communicate with coworkers - we want them all. We do not need any non-government/personal email addresses. At this time, no search under City of San Jose v Superior Court (2017) of personal property of public employees is being requested.

The word "directory" includes both traditional employee directories but also includes enterprise IT directories (such as stored in Active Directory, Microsoft Exchange, Google Contacts, Microsoft Teams, or similar products). Such products may include a more full list of all email addresses than the traditional employee directory.
If your traditional directories do not include all (but only some) of your employees' email address, please provide the traditional directory under IMMEDIATE DISCLOSURE, and provide the enterprise IT directory information under regular disclosure.

If you have no responsive records for a specific numbered sub-request, you must explicitly state so. Please do not fail to respond to all sub-requests.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: Office of the Mayor

Dear Anonymous,

We received your request sent after hours on August 21 in the Office of the Mayor on August 22. We are processing our response. Please note that your request is not simple, routine or otherwise readily answerable and references a number of legal regulations and issues necessitating consultation with other city departments. Accordingly we are treating the request as subject to the maximum deadline of 10 days. See San Francisco Admin. Code § 67.25 (a), (b). We also reserve the right to continue our response from that date for up to 14 days pursuant to Government Code § 6253(c) and San Francisco Admin. Code § 67.25(b) due to any continuing need for consultation with other city departments.

We understand the need to continue this consultation with all practicable speed and will process your request accordingly.

If you have any questions regarding your request, please let me know.

Regards,

Hank Heckel
Compliance Officer
Office of Mayor London N. Breed
City and County of San Francisco
(415) 554-4796

August 21, 2019

Good evening,

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made after close of business August 21, 2019 directed to agency: " Office of the Mayor ".

** Note that all of your responses (including emails, attachments, file shares, and disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Be sure to redact all records correctly. **

I request the following under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA).
Any asterisked words or phrases have the meaning given to them by the State Bar's California Rules of Professional Conduct (Nov 2018), Rule 1.0.1. Unless otherwise specified, a reference to a Rule refers to the foregoing Rules.

1. IMMEDIATE DISCLOSURE: a directory of your department's employees with any of the following titles: [Mayor, Chief of Staff, Director, Assistant Director, Personal Assistant, Executive Assistant, Compliance Officer], with at minimum their name and ALL government email addresses belonging to that person.
2. IMMEDIATE DISCLOSURE: the identity (name, CA State Bar number, secretary of state registration number where applicable) of any lawyer or law firm* used by your department (excluding the City Attorney's office and its employees) from Jan 1 2018 to present.
3. IMMEDIATE DISCLOSURE: a directory of your firm's* lawyers, with at minimum their name, ALL government email addresses belonging to that person, and CA State Bar number. If your staff directory lacks bar numbers, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' law licenses (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
4. IMMEDIATE DISCLOSURE: a directory of your firm's* paralegals, with at minimum their name, ALL government email addresses belonging to that person, their paralegal certificate program as approved by the American Bar Association, and (if any) their paralegal certifications. If your staff directory lacks certificate or certification information, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' paralegal certificates and certification (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
5. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* regarding the "firewalling" (screening*) of different attorneys or teams to prevent violations of the Rules re: conflict of interest for different clients within the city and county or prior clients, incl. but not limited to Rules 1.9, 1.10, and 1.11. If your department does not qualify as a firm*, you may have no responsive records.
6. REGULAR DISCLOSURE: any records kept by your firm* (from Jan 1 2018 to present) regarding the specific clients and matters served by each of your attorney employees to avoid any conflict of interest violations and ensure screening* has been correctly performed. If your department does not qualify as a firm*, you may have no responsive records.
7. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* "relating to the assignment of cases and the distribution of workload among lawyers in a public sector legal agency or other legal department" as contemplated by Comment 4 to Rule 5.1. If your department does not qualify as a firm*, you may have no responsive records.

I will accept any standard webpage, image, spreadsheet, email, and/or PDF formats. Specific native formats are not required in this request. No specific metadata/headers are requested in this case. Please do not provide URLs however - I want actual copies to ensure there is an accurate record for appeals/complaints. Please use email only and send electronic copies.

We have requested all government email addresses belonging to the persons mentioned. Do not limit yourself to merely the "public facing" or PR/vanity email addresses. Some officials may have a public-facing email address that is actually controlled by their subordinates and separate one(s) they actually use to communicate with coworkers - we want them all. We do not need any non-government/personal email addresses. At this time, no search under City of San Jose v Superior Court (2017) of personal property of public employees is being requested.

The word "directory" includes both traditional employee directories but also includes enterprise IT directories (such as stored in Active Directory, Microsoft Exchange, Google Contacts, Microsoft Teams, or similar products). Such products may include a more full list of all email addresses than the traditional employee directory.
If your traditional directories do not include all (but only some) of your employees' email address, please provide the traditional directory under IMMEDIATE DISCLOSURE, and provide the enterprise IT directory information under regular disclosure.

If you have no responsive records for a specific numbered sub-request, you must explicitly state so. Please do not fail to respond to all sub-requests.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

Hank Heckel
Compliance Officer
Office of Mayor London N. Breed
City and County of San Francisco
(415) 554-4796

From: twitter.com/journo_anon Public Records Requester

I will not dispute your characterization of requests 2 through 7. However, I do expect immediate disclosure of #1:

1. IMMEDIATE DISCLOSURE: a directory of your department's employees with any of the following titles: [Mayor, Chief of Staff, Director, Assistant Director, Personal Assistant, Executive Assistant, Compliance Officer], with at minimum their name and ALL government email addresses belonging to that person.

** Note that all of your responses (including emails, attachments, file shares, and disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Be sure to redact all records correctly. **

From: Office of the Mayor

Dear Anonymous,

We need to generate the directory report you have requested below from our system and are awaiting the report. We will provide it as soon as it becomes available.

Regards,

Hank Heckel
Compliance Officer
Office of Mayor London N. Breed
City and County of San Francisco

August 23, 2019

This is a follow up to a previous request:

I will not dispute your characterization of requests 2 through 7. However, I do expect immediate disclosure of #1:

1. IMMEDIATE DISCLOSURE: a directory of your department's employees with any of the following titles: [Mayor, Chief of Staff, Director, Assistant Director, Personal Assistant, Executive Assistant, Compliance Officer], with at minimum their name and ALL government email addresses belonging to that person.

** Note that all of your responses (including emails, attachments, file shares, and disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Be sure to redact all records correctly. **

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 79189
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On Aug. 23, 2019:
Subject: Request Re Staff Directories and Attorney Information
Dear Anonymous,

We received your request sent after hours on August 21 in the Office of the Mayor on August 22. We are processing our response. Please note that your request is not simple, routine or otherwise readily answerable and references a number of legal regulations and issues necessitating consultation with other city departments. Accordingly we are treating the request as subject to the maximum deadline of 10 days. See San Francisco Admin. Code § 67.25 (a), (b). We also reserve the right to continue our response from that date for up to 14 days pursuant to Government Code § 6253(c) and San Francisco Admin. Code § 67.25(b) due to any continuing need for consultation with other city departments.

We understand the need to continue this consultation with all practicable speed and will process your request accordingly.

If you have any questions regarding your request, please let me know.

Regards,

Hank Heckel
Compliance Officer
Office of Mayor London N. Breed
City and County of San Francisco
(415) 554-4796

August 21, 2019

Good evening,

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made after close of business August 21, 2019 directed to agency: " Office of the Mayor ".

** Note that all of your responses (including emails, attachments, file shares, and disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Be sure to redact all records correctly. **

I request the following under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA).
Any asterisked words or phrases have the meaning given to them by the State Bar's California Rules of Professional Conduct (Nov 2018), Rule 1.0.1. Unless otherwise specified, a reference to a Rule refers to the foregoing Rules.

1. IMMEDIATE DISCLOSURE: a directory of your department's employees with any of the following titles: [Mayor, Chief of Staff, Director, Assistant Director, Personal Assistant, Executive Assistant, Compliance Officer], with at minimum their name and ALL government email addresses belonging to that person.
2. IMMEDIATE DISCLOSURE: the identity (name, CA State Bar number, secretary of state registration number where applicable) of any lawyer or law firm* used by your department (excluding the City Attorney's office and its employees) from Jan 1 2018 to present.
3. IMMEDIATE DISCLOSURE: a directory of your firm's* lawyers, with at minimum their name, ALL government email addresses belonging to that person, and CA State Bar number. If your staff directory lacks bar numbers, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' law licenses (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
4. IMMEDIATE DISCLOSURE: a directory of your firm's* paralegals, with at minimum their name, ALL government email addresses belonging to that person, their paralegal certificate program as approved by the American Bar Association, and (if any) their paralegal certifications. If your staff directory lacks certificate or certification information, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' paralegal certificates and certification (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
5. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* regarding the "firewalling" (screening*) of different attorneys or teams to prevent violations of the Rules re: conflict of interest for different clients within the city and county or prior clients, incl. but not limited to Rules 1.9, 1.10, and 1.11. If your department does not qualify as a firm*, you may have no responsive records.
6. REGULAR DISCLOSURE: any records kept by your firm* (from Jan 1 2018 to present) regarding the specific clients and matters served by each of your attorney employees to avoid any conflict of interest violations and ensure screening* has been correctly performed. If your department does not qualify as a firm*, you may have no responsive records.
7. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* "relating to the assignment of cases and the distribution of workload among lawyers in a public sector legal agency or other legal department" as contemplated by Comment 4 to Rule 5.1. If your department does not qualify as a firm*, you may have no responsive records.

I will accept any standard webpage, image, spreadsheet, email, and/or PDF formats. Specific native formats are not required in this request. No specific metadata/headers are requested in this case. Please do not provide URLs however - I want actual copies to ensure there is an accurate record for appeals/complaints. Please use email only and send electronic copies.

We have requested all government email addresses belonging to the persons mentioned. Do not limit yourself to merely the "public facing" or PR/vanity email addresses. Some officials may have a public-facing email address that is actually controlled by their subordinates and separate one(s) they actually use to communicate with coworkers - we want them all. We do not need any non-government/personal email addresses. At this time, no search under City of San Jose v Superior Court (2017) of personal property of public employees is being requested.

The word "directory" includes both traditional employee directories but also includes enterprise IT directories (such as stored in Active Directory, Microsoft Exchange, Google Contacts, Microsoft Teams, or similar products). Such products may include a more full list of all email addresses than the traditional employee directory.
If your traditional directories do not include all (but only some) of your employees' email address, please provide the traditional directory under IMMEDIATE DISCLOSURE, and provide the enterprise IT directory information under regular disclosure.

If you have no responsive records for a specific numbered sub-request, you must explicitly state so. Please do not fail to respond to all sub-requests.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

Hank Heckel
Compliance Officer
Office of Mayor London N. Breed
City and County of San Francisco
(415) 554-4796
---

On Aug. 21, 2019:
Subject: California Public Records Act Request: Staff Directories and Attorney Information - Immediate Disclosure Request
Good evening,

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made after close of business August 21, 2019 directed to agency: " Office of the Mayor ".

** Note that all of your responses (including emails, attachments, file shares, and disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Be sure to redact all records correctly. **

I request the following under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA).
Any asterisked words or phrases have the meaning given to them by the State Bar's California Rules of Professional Conduct (Nov 2018), Rule 1.0.1. Unless otherwise specified, a reference to a Rule refers to the foregoing Rules.

1. IMMEDIATE DISCLOSURE: a directory of your department's employees with any of the following titles: [Mayor, Chief of Staff, Director, Assistant Director, Personal Assistant, Executive Assistant, Compliance Officer], with at minimum their name and ALL government email addresses belonging to that person.
2. IMMEDIATE DISCLOSURE: the identity (name, CA State Bar number, secretary of state registration number where applicable) of any lawyer or law firm* used by your department (excluding the City Attorney's office and its employees) from Jan 1 2018 to present.
3. IMMEDIATE DISCLOSURE: a directory of your firm's* lawyers, with at minimum their name, ALL government email addresses belonging to that person, and CA State Bar number. If your staff directory lacks bar numbers, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' law licenses (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
4. IMMEDIATE DISCLOSURE: a directory of your firm's* paralegals, with at minimum their name, ALL government email addresses belonging to that person, their paralegal certificate program as approved by the American Bar Association, and (if any) their paralegal certifications. If your staff directory lacks certificate or certification information, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' paralegal certificates and certification (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
5. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* regarding the "firewalling" (screening*) of different attorneys or teams to prevent violations of the Rules re: conflict of interest for different clients within the city and county or prior clients, incl. but not limited to Rules 1.9, 1.10, and 1.11. If your department does not qualify as a firm*, you may have no responsive records.
6. REGULAR DISCLOSURE: any records kept by your firm* (from Jan 1 2018 to present) regarding the specific clients and matters served by each of your attorney employees to avoid any conflict of interest violations and ensure screening* has been correctly performed. If your department does not qualify as a firm*, you may have no responsive records.
7. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* "relating to the assignment of cases and the distribution of workload among lawyers in a public sector legal agency or other legal department" as contemplated by Comment 4 to Rule 5.1. If your department does not qualify as a firm*, you may have no responsive records.

I will accept any standard webpage, image, spreadsheet, email, and/or PDF formats. Specific native formats are not required in this request. No specific metadata/headers are requested in this case. Please do not provide URLs however - I want actual copies to ensure there is an accurate record for appeals/complaints. Please use email only and send electronic copies.

We have requested all government email addresses belonging to the persons mentioned. Do not limit yourself to merely the "public facing" or PR/vanity email addresses. Some officials may have a public-facing email address that is actually controlled by their subordinates and separate one(s) they actually use to communicate with coworkers - we want them all. We do not need any non-government/personal email addresses. At this time, no search under City of San Jose v Superior Court (2017) of personal property of public employees is being requested.

The word "directory" includes both traditional employee directories but also includes enterprise IT directories (such as stored in Active Directory, Microsoft Exchange, Google Contacts, Microsoft Teams, or similar products). Such products may include a more full list of all email addresses than the traditional employee directory.
If your traditional directories do not include all (but only some) of your employees' email address, please provide the traditional directory under IMMEDIATE DISCLOSURE, and provide the enterprise IT directory information under regular disclosure.

If you have no responsive records for a specific numbered sub-request, you must explicitly state so. Please do not fail to respond to all sub-requests.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 79189
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
[http://email.requests.muckrock.com/o/eJwNykEOgyAQQNHTlCUZkFFYsLCpvUZDhkEMWlKsPX_Z_vejRxwFH2HbX1v0CpTWMInsp0RMFBCsdkaDIgs2DeQSU0KMQWy-V9fZgBqcVlLJ-Y4GlhFnXLR9PPFmoPHn4vN7yuOi0ioVSfUQzefwLjIzFd77daa1_mRt6x85uSpe]

From: twitter.com/journo_anon Public Records Requester

Thank you. I look forward to your disclosures.

From: Office of the Mayor

Dear Anonymous,

Please see the information responsive to Item 1 in your request below. The Office of the Mayor does not have records responsive to Items 2-7.

Regards,

Hank Heckel

Bruss

Andrea

Deputy Chief of Staff

andrea.bruss@sfgov.org<mailto:andrea.bruss@sfgov.org>

Cretan

Jeffrey

Communications Director

jeff.cretan@sfgov.org<mailto:jeff.cretan@sfgov.org>

Elsbernd

Sean

Chief of Staff

sean.elsbernd@sfgov.org<mailto:sean.elsbernd@sfgov.org>

Heckel

Alfred

Compliance Officer

hank.heckel@sfgov.org<mailto:hank.heckel@sfgov.org>

Kirkpatrick

Kelly

Budget Director

kelly.kirkpatrick@sfgov.ord<mailto:kelly.kirkpatrick@sfgov.ord>

Philhour

Marjan

Senior Advisor to the Mayor

marjan.philhour@sfgov.org<mailto:marjan.philhour@sfgov.org>

Power

Andres

Policy Director

Andres.power@sfgov.org<mailto:Andres.power@sfgov.org>

Sun

Selina

Scheduler

selina.sun@sfgov.org<mailto:selina.sun@sfgov.org>

Breed

London

Mayor

london.breed@sfgov.org<mailto:london.breed@sfgov.org>; mayorlondonbreed@sfgov.org

Carnes

Chantel

Executive Assistant

chantel.carnes@sfgov.org<mailto:chantel.carnes@sfgov.org>

August 21, 2019

Good evening,

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance, made after close of business August 21, 2019 directed to agency: " Office of the Mayor ".

** Note that all of your responses (including emails, attachments, file shares, and disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Be sure to redact all records correctly. **

I request the following under the San Francisco Sunshine Ordinance (Ordinance) and the California Public Records Act (CPRA).
Any asterisked words or phrases have the meaning given to them by the State Bar's California Rules of Professional Conduct (Nov 2018), Rule 1.0.1. Unless otherwise specified, a reference to a Rule refers to the foregoing Rules.

1. IMMEDIATE DISCLOSURE: a directory of your department's employees with any of the following titles: [Mayor, Chief of Staff, Director, Assistant Director, Personal Assistant, Executive Assistant, Compliance Officer], with at minimum their name and ALL government email addresses belonging to that person.
2. IMMEDIATE DISCLOSURE: the identity (name, CA State Bar number, secretary of state registration number where applicable) of any lawyer or law firm* used by your department (excluding the City Attorney's office and its employees) from Jan 1 2018 to present.
3. IMMEDIATE DISCLOSURE: a directory of your firm's* lawyers, with at minimum their name, ALL government email addresses belonging to that person, and CA State Bar number. If your staff directory lacks bar numbers, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' law licenses (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
4. IMMEDIATE DISCLOSURE: a directory of your firm's* paralegals, with at minimum their name, ALL government email addresses belonging to that person, their paralegal certificate program as approved by the American Bar Association, and (if any) their paralegal certifications. If your staff directory lacks certificate or certification information, then please provide the directory immediately anyway, and also include any records the agency keeps evidencing its employees' paralegal certificates and certification (this latter part is a regular, not immediate, disclosure). If your department does not qualify as a firm*, you may have no responsive records.
5. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* regarding the "firewalling" (screening*) of different attorneys or teams to prevent violations of the Rules re: conflict of interest for different clients within the city and county or prior clients, incl. but not limited to Rules 1.9, 1.10, and 1.11. If your department does not qualify as a firm*, you may have no responsive records.
6. REGULAR DISCLOSURE: any records kept by your firm* (from Jan 1 2018 to present) regarding the specific clients and matters served by each of your attorney employees to avoid any conflict of interest violations and ensure screening* has been correctly performed. If your department does not qualify as a firm*, you may have no responsive records.
7. IMMEDIATE DISCLOSURE: any policies/memos/orders/guidelines issued by your firm* "relating to the assignment of cases and the distribution of workload among lawyers in a public sector legal agency or other legal department" as contemplated by Comment 4 to Rule 5.1. If your department does not qualify as a firm*, you may have no responsive records.

I will accept any standard webpage, image, spreadsheet, email, and/or PDF formats. Specific native formats are not required in this request. No specific metadata/headers are requested in this case. Please do not provide URLs however - I want actual copies to ensure there is an accurate record for appeals/complaints. Please use email only and send electronic copies.

We have requested all government email addresses belonging to the persons mentioned. Do not limit yourself to merely the "public facing" or PR/vanity email addresses. Some officials may have a public-facing email address that is actually controlled by their subordinates and separate one(s) they actually use to communicate with coworkers - we want them all. We do not need any non-government/personal email addresses. At this time, no search under City of San Jose v Superior Court (2017) of personal property of public employees is being requested.

The word "directory" includes both traditional employee directories but also includes enterprise IT directories (such as stored in Active Directory, Microsoft Exchange, Google Contacts, Microsoft Teams, or similar products). Such products may include a more full list of all email addresses than the traditional employee directory.
If your traditional directories do not include all (but only some) of your employees' email address, please provide the traditional directory under IMMEDIATE DISCLOSURE, and provide the enterprise IT directory information under regular disclosure.

If you have no responsive records for a specific numbered sub-request, you must explicitly state so. Please do not fail to respond to all sub-requests.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: twitter.com/journo_anon Public Records Requester

Thanks you for the records, I appreciate it.

Sincerely,
Anonymous Person

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