SFMTA and Waymo DOE Grant

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RE: PUBLIC RECORDS REQUEST of January 09, 2022, Reference # R000611-010922
Dear SFResident SFResident,
The Metropolitan Transportation Commission received a request for records under the California Public Records Act (CPRA), Government Code Section 6250, et. seq., from you on January 09, 2022. Your request seeks the following:
“To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Please produce meeting notes, prep notes, presentations, slide decks, after-meeting reviews, agendas, transcripts, policy memos (draft or final), created, modified, sent, or received from January 1st 2021 to December 31st 2021 on any of the following topics in the constructive possession of your agency:

1. Waymo and SFMTA’s Department of Energy Grant application

Addendum:

Comply with each clause of the Sunshine Ordinance. Ensure each redaction is justified by a key/footnote, and each withholding is justified in writing. Comply with every consent agreement you may be subject to, including but not limited to: https://www.documentcloud.org/documents/20699602-mayors-office-agreement-to-produce-email-metadata-letter-to-anonymous-and-sotf-re-sotf-file-no-20006-plus-attachments , https://www.documentcloud.org/documents/20983054-signed-mayors-office-letter-amended-letter-to-sotf-and-anonymous-re-sotf-file-no-20052 .

Provide rolling response - SFAC 67.25(d) - for all requests. If providing records via any form of website or file share, ensure that no restrictions like login, terms of service, or identity, apply.

For email and calendar, exact PDF copies of each and every distinct, individual record (including separately, each email in each thread, and meeting entry in each date) are sufficient with the body, invitees, attendees, attachments, email addresses, To/From/cc/Bcc, urls, formatting, and hyperlinks.

For Microsoft Office or office productivity (word processing, spreadsheets, and presentations) documents, produce an exact copy of the record in its original electronic format; do not convert to PDF - preserve all metadata and history and formatting. If Google Drive records are responsive, a view-only hyperlink accessible without login is acceptable, or you may download the file as Word, Excel, or PowerPoint file and provide that file *with all interactive features* - do not provide a non-PDF file as PDF.

For records of any kind with: attachments (must be produced in their original electronic format), images, audio, video, formatting, hyperlinks/URLs, date/time stamps, participant/author names, comments, or history -- be sure to preserve and produce all of those parts.

If communications of any kind are requested, they include every form or type of communication, including but not limited to email, chats, texts, iMessage, direct message, private message, MS Teams, group message, physical letters/memos, and voicemail.

You must search all records deemed in the constructive possession of the City: personal property about the conduct of public business, government property, and City contractors (for records the government has a contractual interest in). You must justify all withholding. You must provide a keyed justification for each and every redaction.

For Microsoft Teams:
I am asking for responsive records in all 4 types of MS Teams systems listed here: https://docs.microsoft.com/en-us/microsoft-365/compliance/teams-workflow-in-advanced-ediscovery?view=o365-worldwide :
- Teams 1:1 chats. Chat messages, posts, and attachments shared in a Teams conversation between two people. Teams 1:1 chats are also called conversations.
- Teams group chats. Chat messages, posts, and attachments shared in a Teams conversation between three or more people. Also called 1:N chats or group conversations.
- Teams channels. Chat messages, posts, replies, and attachments shared in a Teams channel.
- Private Teams channels. Message posts, replies, and attachments shared in a private Teams channel.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

SFResident

Upload documents directly: https://www.muckrock.com/
We have reviewed our files and have determined there are no records responsive to your request. It appears that you have may directed this request to the wrong agency. The Metropolitan Transportation Commission has no affliation with the San Francisco Municipal Transportation Agency  If you need further assistance, please do not hesitate to contact our office at or by replying directly to this email.
Sincerely,

Records Request
Legislation and Public Affairs