SF Assessor Recorder Emails (San Francisco Office of the Assessor Recorder)
| Multi Request | SF Assessor Recorder Emails |
| Submitted | Jan. 29, 2021 |
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Communications
From: Anon
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
RE: BCC Emails - Immediate Disclosure Request
Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)) directed to your agency and its department head. Your response is required by Feb 03, 2021. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not: provide mere URLs, print and scan electronic records, convert native files to PDFs, or provide black and white versions of any color record. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253). Emails are requested in the easily-generated EML or MSG formats (SFAC 67.21(l)).
I am now auditing how the City appears to unlawfully withhold the BCC recipients of emails when they print out emails in certain formats. The identity of BCC recipients is not exempt. BCC is not an information security record that reveals vulnerabilities or increases chance of an attack. The BCC names was typed in by a human being and are not metadata. You must provide BCC just like you provide To or CC recipients. There is no legal authority to keep secret the identities of persons communicating with government officials, unless they are specifically confidential informants and such. If you withhold the BCC names, I will file complaints, separate and apart from email metadata complaints, which at this point I have already won (see SOTF 19044).
Your non-exhaustive obligations: All withholding of any information must be justified in writing (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld (SFAC 67.26). You must respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). Do not impose any end-user restrictions upon me (Santa Clara Co. vs Superior Ct, 170 Cal.App 4th 1301); so if you use a third-party website to publish records, please make them completely public without any login or sign-in.
Your agency must do all of the above things in your response, and you cannot wait until we file complaints.
****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until the City's procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******
1. An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by your Department Head on their government account . Note that you will have to search directly from the Department Head's computer or account in their Sent folder specifically (In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: (bcc:*)
2. All Email correspondence of Assessor Recorder Carmen Chu between the following individuals Assessor Deputy Chief Douglass Legg, Assessor employee Mathew Thomas, Assessor employee Jonathon Nelly, San Francisco Sheriff Department, former Sheriff Vicki Hennessey, Deputy City Administrator Jennifer Johnston, Assessor employee Dana Cano, Assessor employee Gerald Busse, San Francisco City Attorney Office, San Francisco City Attorney Office investigator Shawn Kelly and SF City Attorney Head Dennis Herrera, Assessor Recorder manager Kurt Furcht, Human Resources Director Micki Callahan, Assessor employeeMolly Peterson, Mayor London Breed, all members of the Board Of Supervisors , all managers , deputies and supervisors employed by the Assessor Recorder office between January 1, 2014 to January 31, 2021.
3. All email and Bcc included correspondence with Assessor Recorder Carmen Chu between January 1, 2014 through January 31, 2021 communicating with the following San Francisco City Attorney, San Francisco Sheriff Department, San Francisco Mayors, San Francisco Board of Supervisor Members, San Francisco Human Resources, San Francisco Office of the City Administrator and SEIU 1021.
Do not destroy or discard any responsive records - we will appeal all withholdings or Sunshine violations.
NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Anon
From: San Francisco Office of the Assessor Recorder
Good afternoon,
We received your public records act request on February 3, 2021. You have requested the following records:
1. An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by your Department Head on their government account . Note that you will have to search directly from the Department Head's computer or account in their Sent folder specifically (In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: (bcc:*)
2. All Email correspondence of Assessor Recorder Carmen Chu between the following individuals Assessor Deputy Chief Douglass Legg, Assessor employee Mathew Thomas, Assessor employee Jonathon Nelly, San Francisco Sheriff Department, former Sheriff Vicki Hennessey, Deputy City Administrator Jennifer Johnston, Assessor employee Dana Cano, Assessor employee Gerald Busse, San Francisco City Attorney Office, San Francisco City Attorney Office investigator Shawn Kelly and SF City Attorney Head Dennis Herrera, Assessor Recorder manager Kurt Furcht, Human Resources Director Micki Callahan, Assessor employeeMolly Peterson, Mayor London Breed, all members of the Board Of Supervisors , all managers , deputies and supervisors employed by the Assessor Recorder office between January 1, 2014 to January 31, 2021.
3. All email and Bcc included correspondence with Assessor Recorder Carmen Chu between January 1, 2014 through January 31, 2021 communicating with the following San Francisco City Attorney, San Francisco Sheriff Department, San Francisco Mayors, San Francisco Board of Supervisor Members, San Francisco Human Resources, San Francisco Office of the City Administrator and SEIU 1021.
We have reviewed your request. As you can imagine, a request for all emails from 1/1/2014 through 1/31/2021 between former Assessor Chu and all of the individuals and departments you listed is likely to result in an unreasonable amount of documents. Please narrow your request to a reasonable period and specify a subject matter or other means of narrowing the universe of documents to be produced. We will continue to work on your other requests in the meantime.
If you have any questions or concerns, please feel free to contact me directly at derek.ahnin@sfgov.org<mailto:derek.ahnin@sfgov.org>.
Sincerely,
[cid:image003.jpg@01D6FB1B.687D9E00]Derek Ah Nin
Public Service and Exemptions Manager
City Hall, RM 190
Phone: 415-554-5248
"With integrity we work together to build a better San Francisco through superior customer service, fair property taxation and the preservation of public records."
From: Anon
It's only unreasonable if you're hiding information. I would like the requested documents in the timeframe requested. Thank you.
From: San Francisco Office of the Assessor Recorder
RE: California Public Records Act Request: SF Assessor Recorder Emails (San Francisco Office of the Assessor Recorder)
Good morning,
We received your public records act request on February 3, 2021. You have requested the following:
1. An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by your Department Head on their government account . Note that you will have to search directly from the Department Head's computer or account in their Sent folder specifically (In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: (bcc:*)
We have conducted a diligent search for records responsive to your request. We have found none. Accordingly, we have no records to produce in response to your request. Lastly, we are still reviewing your two requests for e-mails between January 1, 2014 through January 31, 2021. If you have any questions or concerns, please feel free to contact me directly at derek.ahnin@sfgov.org<mailto:derek.ahnin@sfgov.org>.
Sincerely,
[cid:image002.jpg@01D6FF95.B3EC8300]Derek Ah Nin
Public Service and Exemptions Manager
City Hall, RM 190
Phone: 415-554-5248
"With integrity we work together to build a better San Francisco through superior customer service, fair property taxation and the preservation of public records."
From: San Francisco Office of the Assessor Recorder
RE: California Public Records Act Request: SF Assessor Recorder Emails (San Francisco Office of the Assessor Recorder)
Good afternoon,
This follows our communication on 2/10/2021, in which we produced 1 of 3 records you requested on 2/3/2021. As of the close of business today, we are still working on our response for the following records:
* All Email correspondence of Assessor Recorder Carmen Chu between the following individuals Assessor Deputy Chief Douglass Legg, Assessor employee Mathew Thomas, Assessor employee Jonathon Nelly, San Francisco Sheriff Department, former Sheriff Vicki Hennessey, Deputy City Administrator Jennifer Johnston, Assessor employee Dana Cano, Assessor employee Gerald Busse, San Francisco City Attorney Office, San Francisco City Attorney Office investigator Shawn Kelly and SF City Attorney Head Dennis Herrera, Assessor Recorder manager Kurt Furcht, Human Resources Director Micki Callahan, Assessor employee Molly Peterson, Mayor London Breed, all members of the Board Of Supervisors , all managers , deputies and supervisors employed by the Assessor Recorder office between January 1, 2014 to January 31, 2021.
* All email and Bcc included correspondence with Assessor Recorder Carmen Chu between January 1, 2014 through January 31, 2021 communicating with the following San Francisco City Attorney, San Francisco Sheriff Department, San Francisco Mayors, San Francisco Board of Supervisor Members, San Francisco Human Resources, San Francisco Office of the City Administrator and SEIU 1021.
Pursuant to California Government Code Section 6253(c), we are invoking an extension of up to 14 days (until 2/26/2021) because of the voluminous nature of the request and the need to consult with another department. We will endeavor to complete our response before that date.
If you have any questions or concerns, please feel free to contact me directly at derek.ahnin@sfgov.org<mailto:derek.ahnin@sfgov.org>.
Sincerely,
[cid:image003.jpg@01D70164.C0D7E250]Derek Ah Nin
Public Service and Exemptions Manager
City Hall, RM 190
Phone: 415-554-5248
"With integrity we work together to build a better San Francisco through superior customer service, fair property taxation and the preservation of public records."
From: San Francisco Office of the Assessor Recorder
Good afternoon,
This follows our communication on 2/12/2021. As of close of business today, we are still diligently working on our response. We will try to get our response back to you by the end of next week.
If you have any questions or concerns, please feel free to contact me directly at derek.ahnin@sfgov.org<mailto:derek.ahnin@sfgov.org>.
Sincerely,
[cid:image002.jpg@01D70C5C.361CF170]Derek Ah Nin
Public Service and Exemptions Manager
City Hall, RM 190
Phone: 415-554-5248
"With integrity we work together to build a better San Francisco through superior customer service, fair property taxation and the preservation of public records."
From: San Francisco Office of the Assessor Recorder
Good afternoon,
This follows our communication on 2/26/2021. As of close of business today, we are still diligently working on our response. We will try to get our response back to you by the end of next week.
If you have any questions or concerns, please feel free to contact me directly at derek.ahnin@sfgov.org<mailto:derek.ahnin@sfgov.org>.
Sincerely,
[cid:image003.jpg@01D71767.A39F5EC0]Derek Ah Nin
Public Service and Exemptions Manager
City Hall, RM 190
Phone: 415-554-5248
"With integrity we work together to build a better San Francisco through superior customer service, fair property taxation and the preservation of public records."
From: San Francisco Office of the Assessor Recorder
RE: California Public Records Act Request: SF Assessor Recorder Emails
Good afternoon,
This follows our communication on 2/4/2021 and 2/5/2021, in which we requested, and you declined, to narrow your request to a reasonable period and specify a subject matter or other means of narrowing the universe of documents to produce. On 2/10/2021, we produced 1 of 3 records you requested and on 2/26/2021, we informed you that we were diligently working on our response for the following records:
1. All Email correspondence of Assessor-Recorder Carmen Chu between the following individuals Assessor Deputy Chief Douglass Legg, Assessor employee Mathew Thomas, Assessor employee Jonathon Nelly, San Francisco Sheriff Department, former Sheriff Vicki Hennessey, Deputy City Administrator Jennifer Johnston, Assessor employee Dana Cano, Assessor employee Gerald Busse, San Francisco City Attorney's Office, San Francisco City Attorney's Office investigator Shawn Kelly and SF City Attorney Head Dennis Herrera, Assessor-Recorder manager Kurt Fuchs, Human Resources Director Micki Callahan, Assessor employee Molly Peterson, Mayor London Breed, all members of the Board Of Supervisors , all managers , deputies and supervisors employed by the Assessor-Recorder office between January 1, 2014 to January 31, 2021.
2. All Email and Bcc including correspondence with Assessor-Recorder Carmen Chu between January 1, 2014 through January 31, 2021 communicating with the following: San Francisco City Attorney, San Francisco Sheriff Department, San Francisco Mayors, San Francisco Board of Supervisor Members, San Francisco Human Resources, San Francisco Office of the City Administrator and SEIU 1021.
We are interpreting your email as requesting a search through Assessor Chu's email records, rather than requiring every single employee in the Assessor's office to search through all of their emails. If it was your intent that we search all employees' emails without regard to subject matter and over such an extended period, that would not be a proper request, as a request must be for an identifiable category of documents. With that clarification, we have conducted a diligent search for records responsive to your request. We have located responsive records, which are attached. We are still working on our production for all e-mail correspondence with Deputy City Administrator Jennifer Johnston. We will produce those records as soon as possible.
For Items 1 and 2 above, we have withheld records responsive to your request on the basis of California Revenue and Taxation Code section 408, San Francisco Business and Regulations Code section 1118, California Government Code section 6254(c), (i) and (k), California Evidence Code sections 954 and 1040, Business and Professions Code section 6068(e), and Government Code section 6276.04. We also redacted private call in numbers for meetings on calendar entries and other protected personnel and employment-related information on email and attachments under Government Code section 6254(c) and Cal. Const. Art. 1, section 1.
If you have any questions or concerns, please do not hesitate to contact me by e-mail at derek.ahnin@sfgov.org<mailto:derek.ahnin@sfgov.org>.
Sincerely,
[cid:image003.jpg@01D71CE2.CC031660]Derek Ah Nin
Public Service and Exemptions Manager
City Hall, RM 190
Phone: 415-554-5248
"With integrity we work together to build a better San Francisco through superior customer service, fair property taxation and the preservation of public records."
From: San Francisco Office of the Assessor Recorder
RE: California Public Records Act Request: SF Assessor Recorder Emails
Good afternoon,
This follows our communication on 3/19/2021, in which we produced a partial production of records you requested and we informed you that we were diligently working on our response for all e-mail correspondence with Deputy City Administrator Jennifer Johnson.
We have located responsive records, which are attached and we are redacting certain portions of these records that contain information which are exempt from disclosure. Specifically, on pages 3, 4, 5, 6, 8, 11, 12, 13, and 14 on the basis of California Government Code section 6254(c), and (k), California Evidence Code sections 954 and 1040, Business and Professions Code section 6068(e), and Government Code section 6276.04. We also redacted private call in numbers for meetings on calendar entries and other protected personnel and employment-related information on email and attachments under Government Code section 6254(c) and Cal. Const. Art. 1, section 1.
If you have any questions or concerns, please do not hesitate to contact me by e-mail at derek.ahnin@sfgov.org<mailto:derek.ahnin@sfgov.org>.
Sincerely,
[cid:image003.jpg@01D727CA.168B3D60]Derek Ah Nin
Public Service and Exemptions Manager
City Hall, RM 190
Phone: 415-554-5248
"With integrity we work together to build a better San Francisco through superior customer service, fair property taxation and the preservation of public records."
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