San Francisco, CA "Smart City" Contract Documentation (San Francisco Municipal Transportation Agency)

Dear Rebecca Williams:

Thank you for your interest in public records of the Metropolitan Transportation Commission. Your request has been received, has been given the reference number R000483-122820 for tracking purposes and is being processed.
Records Requested: To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The California Public Records Act does not require a governmental body to create new information, to do legal research, or to answer questions.
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Metropolitan Transportation Commission

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RE: PUBLIC RECORDS REQUEST of December 28, 2020, Reference # R000483-122820
Dear Rebecca Williams,

The Metropolitan Transportation Commission received a request for records under the California Public Records Act (CPRA), Government Code Section 6250, et. seq., from you on December 28, 2020. Your request seeks the following: “To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Metropolitan Transportation Commission will require up to an additional 14 days to respond to your request. As permitted pursuant to Government Code Section 6253, subdivision (c), the additional time is necessary for the following reason(s): The need for consultation with another agency having substantial interest in the determination of the request or among two or more components of the agency having substantial subject matter interest therein. If you need further assistance, please do not hesitate to contact our office at or by replying directly to this email.

Sincerely,

Records Request
Legislation and Public Affairs

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 28, 2020, Reference # R000483-122820

Dear Rebecca Williams,
The Metropolitan Transportation Commission received a request for records under the California Public Records Act (CPRA), Government Code Section 6250, et. seq., from you on December 28, 2020. Your request seeks the following:
“To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
We have reviewed our files and have located records responsive to your request. There are no fees associated with providing these records to you; however, we will need additional time to review these records.
We anticipate completing our review by February 5, 2021. We will notify you at that time, and will update you if there are any fees associated with providing these additional records.
If you need further assistance, please do not hesitate to contact our office at or by replying directly to this email.
Sincerely,
Records Request
Legislation and Public Affairs

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 28, 2020, Reference # R000483-122820

Dear Rebecca Williams,

The Metropolitan Transportation Commission received a request for records under the California Public Records Act (CPRA), Government Code Section 6250, et. seq., from you on December 28, 2020. Your request seeks the following: “To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
This letter is to clarify what information that you are seeking. Per our voicemail of earlier today, please confirm if you are seeking records from the San Francisco Municipal Transportation Agency (SF MTA) or the Metropolitan Transportation Commission (MTC).
If you would like for us to proceed with your public information request, please provide the above requested clarification. We will wait to begin gathering records until we hear from you further.

You may provide us with a response by replying to this email.
Upon receipt of your clarification, we will further respond to your records request as required by law, including providing you with an estimate of costs (if any) associated with producing the requested records. If you need further assistance, please do not hesitate to contact our office at or by replying directly to this email.

Sincerely,

Records Request
Legislation and Public Affairs

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 28, 2020., Reference # R000483-122820.
Dear Rebecca Williams,

Metropolitan Transportation Commission received a public information request from you on December 28, 2020. Your request mentioned: "To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
We are following up on our request for clarification dated January 28. Please clarify if you are seeking from the San Francisco MTA or the Metropolitan Transportation Commission (MTC). If we do not receive clarification by Monday, February 15, 2021, we will assume you wish to withdraw your request and this request will be closed. Should you wish to request this information in the future, please submit a new request via the Records Request portal and include the requested clarification.

If you need further assistance, please do not hesitate to contact our office at or by replying directly to this email.
Sincerely,
Records Request
Legislation and Public Affairs

--- Please respond above this line ---

Thank you for your communication. on February 8, 2021, we responded via this portal with the following communication advising you that we closed your request due to a lack of response for our requests for clarification. Please submit a new request, including your response to our requests for clarfication. "We are following up on our request for clarification dated January 28. Please clarify if you are seeking from the San Francisco MTA or the Metropolitan Transportation Commission (MTC). If we do not receive clarification by Monday, February 15, 2021, we will assume you wish to withdraw your request and this request will be closed. Should you wish to request this information in the future, please submit a new request via the Records Request portal and include the requested clarification."

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 28, 2020, Reference # R000483-122820
Dear Rebecca Williams,
The Metropolitan Transportation Commission received a request for records under the California Public Records Act (CPRA), Government Code Section 6250, et. seq., from you on December 28, 2020. Your request seeks the following:
“To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
We have reviewed your request and clarification and have determined there are no records responsive to your request as you are directing your request to the wrong organization. You are seeking records from the San Francisco Municipal Transportation Authority (SFMTA); however you have directed this request to the Metropolitan Transportation Commission (MTC).  If you need further assistance, please do not hesitate to contact our office at or by replying directly to this email.
Sincerely,

Records Request
Legislation and Public Affairs