Permanent Calendar Archive - Immediate Disclosure Request

Anonymous Person filed this request with the Office of the Mayor of San Francisco, CA.
Tracking #

20-881

20-880

Due June 7, 2020
Est. Completion March 2, 2020
Status
Awaiting Response

Communications

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a new immediate disclosure request under the Sunshine Ordinance and under the CPRA for:

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars (all of them, Prop G and non-Prop G, including but not limited to 'PropG, Mayor (MYR)', 'Calendar, Mayor (MYR)', 'Breed, London (MYR)', 'Elsbernd, Sean (MYR)', 'Bruss, Andrea (MYR)' and all successors to or renames of these accounts), scheduling entries, appointments, and meeting invitations from the Requested Dates: October 27, 2019 to November 9, 2019 (inclusive). For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format.

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record identified in #1.

3b) regular disclosure: Finally, the following information, regardless of format, for each record identified in #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to a statute or case law.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent record, both forward- and backward-looking. If you would like to suggest a change in the form of future periodic requests that would provide *all* of the same information I've requested, with less work, I may consider such suggestions - however that will not affect this request.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

This is in response to your request below sent during non-business hours and received by the Office of the Mayor on November 4, 2019.

Please see attached, responsive to Item 1, entries for the Mayor's Prop G calendar for October 28 and October 29, 2019. Pursuant to Admin Code 67.29-5 the "Prop G" calendar shall be made available to the requestor "three business days subsequent to the calendar entry date". Accordingly, given the time of your request and the dates requested, the days provided are the available Prop G calendar entries.

Please note that future entries for the Mayor's Prop G calendar by definition do not yet exist. Please also note that future entries for the Mayor's "non-Prop G" calendar, as previously noted, are exempt from disclosure, at least pursuant to Cal. Gov. Code 6254(f) for security reasons.

We will provide a separate response for the additional records requested in Item 1.

Please note that have not located any records responsive to Item 2.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Office of the Mayor

Anonymous,

See the attached "non-Prop G" calendar entries responsive to Item 1 below for Mayor Breed.

Please note that recurrence patterns have been redacted pursuant to Cal. Gov. Code 6254(f) for security reasons.

Cell and dial-in numbers have been redacted to protect personal privacy and/or official information.

The balance of your request is neither simple nor routine, due to the need to consult regarding the redactions of certain exempt material, and will be answered in the full 10 day period. Admin Code 67.25.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Anonymous Person

Thank you Mr. Heckel. I agree that Prop G calendar records do not need to be created and provided until 3 business days after the event *unless such records already existed*. If the Prop G calendar records between 0 and 3 business days prior existed at the time you received the request, they are public records regardless of Prop G. Prop G cannot reduce in anyway what a public record is as defined by the CPRA. I am contesting your claim about future calendars in a separate case, so the only point of contention, at this time, is the above point.

Please provide all Prop G records that existed at the time you received this request.

Thanks,
Anonymous

From: Office of the Mayor

Anonymous,

Further to your follow-up below, please see attached the requested calendar entries for 10/30 through 11/1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 1, 2019 to November 16, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0002]

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

We have received your request below. It is neither routine, simple, nor readily answerable. This requires review and redaction associated with numerous subparts as well as consultation with another city department. Accordingly, it will be answered in the normal 10 day period. See Admin Code 67.25.
Regards

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 8, 2019 to November 23, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0003]

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

We received your request below on November 18. It is neither routine, simple, nor readily answerable. This requires review and redaction associated with numerous subparts as well as consultation with another city department. Accordingly, it will be answered in the normal 10 day period. See Admin Code 67.25.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 15, 2019 to November 30, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0005]

Sincerely,

Anonymous

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 21, 2019 to December 7, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0006]

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

See the attached records from Sean Elsbernd's calendar responsive to your request below. Please note that certain recurrence patterns have been redacted per the previously cited security exemptions, including CPRA 6254(f) and the Times Mirror case, re future entries. Cell numbers have been redacted for privacy protection. See Cal. Govt. Code Secs. 6254(c), 6254(k); California Constitution, Art. I, Sec. 1. Dial-in information has been redacted pursuant to the official information privilege.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

We have received your request below. It is neither routine, simple, nor readily answerable. This requires review and redaction associated with numerous subparts as well as consultation with another city department. Accordingly, it will be answered in the normal 10 day period. See Admin Code 67.25.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Thank you. Please note that 82814-0005 (from Nov 21) has not had a response AFAIK.

Have a good Thanksgiving,
Anonymous

From: Anonymous Person

This is an immediate disclosure request for the full record, in individual meeting view, in PDF form, of Sean Eslbernd's following two Oct. 3 meetings: "2019 Citywide Fleet Week Meeting" and "HSOC Principals Policy Group".

From: Anonymous Person

This is an immediate disclosure request for the individual PropG AND non-PropG meeting entries from Oct. 20-Oct. 29 of Mayor Breed.

From: Office of the Mayor

Dear Anonymous,

We have not located the entries you requested from Mr. Elsbernd’s calendar relating to HSOC and Fleet Week. Could you please let me know where you have seen reference to these entries.

Thank you
Sent from my iPhone

From: Anonymous Person

First, please provide as an immediate disclosure request, the summary view of Oct. 3 calendar view for Sean Elsbernd. Something strange is going on here.

To answer your question:

1. Your Elsbernd record Responsive_SE_Calendar_Oct._to_Nov..pdf pg 17 contains "HSOC Principals Policy Group" with a recurrence of every alternate Thursday. That implies an Oct 3 recurrence (4 weeks prior).

2. Other agencies release calendars as well, and they include Elsbernd as attendees in various meetings which I am now cross-checking. For example:
Subject: 2019 Citywide Fleet Week Meeting
Location: San Francisco Emergency Operations Center (1011 Turk Street)
Start: Thu 10/3/19 9:30 AM
End: Thu 10/3/19 10:30 AM

Subject: HSOC Principals Policy Group
Location: City Hall, Room 201
Start: Thu 10/3/19 11:15 AM
End: Thu 10/3/19 12:30 PM

Thanks,
Anonymous

From: Office of the Mayor

Dear Anonymous,

Please see attached responsive calendar entries from the calendar of Andrea Bruss. These records are being produced in a PDF format without all of the requested metadata to protect the integrity and security of the original record and to avoid the unwarranted disclosure of data that could pose a risk to the city's systems and network and/or the inadvertent disclosure of exempt confidential or privileged information. See Cal. Gov. Code 6253.9 (a)(1), (f) and 6254.19.

Please note that an entry has been withheld to protect the identity of individuals involved in ongoing personnel processes. See Cal. Govt. Code Secs. 6254(c), Admin. Code § 67.24(c). Information pertaining to non-city business has also been withheld. See Cal. Govt. Code Secs. 6254(c), 6254(k); California Constitution, Art. I, Sec. 1.

The redacted dial-in information has been withheld pursuant to the official information privilege. See Cal. Evid. Code Sec. 1040(b)(2). The redacted cell numbers have been withheld to protect personal privacy. See Cal. Govt. Code Secs. 6254(c), 6254(k); California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Mr. Heckel,

Please provide the entry you withheld re: personnel processes Cal. Govt. Code Secs. 6254(c), Admin. Code § 67.24(c). You should produce the record, and redact the names in order to protect just those people's identity, in order to fulfill SFAC 67.26.

Thanks,
Anonymous

From: Office of the Mayor

Anonymous,

See the attached entry with the identity of the meeting attendee redacted under the cited personnel exemption. See Cal. Govt. Code Secs. 6254(c), Admin. Code § 67.24(c).
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

We received this request, sent on a holiday, on Monday December 2. We inadvertently did not invoke the full time period to respond but do so here, because the request is neither simple, routine nor easily answered as it involves conversion steps for numerous entries in both calendars and consultation with another city department regarding metadata/formatting issues. We will fulfill the request accordingly within 10 days of receipt per SFAC 67.25.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Dear Anonymous,

We are continuing to process our response to this request, which is neither simple, routine nor easily answered as it involves conversion steps for numerous entries in both calendars and consultation with another city department regarding metadata/formatting issues. We are endeavoring to provide all of your requested calendars through December 7 for all requested custodians on a rolling basis, entry by entry, as requested.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Regarding point 1, recurrence plans are proposed recurrence times and frequently change. Thus, it is possible no meeting occurred on the date you extrapolated from recurrence information, due to cancellation or rescheduling. Similarly, we do not have a record of the Fleet Week meeting on our end, which you apparently received from another department. It is possible Chief of Staff Elsbernd was listed to attend and ultimately did not.

Also, pursuant to your IDR, see the available summary view for October 3. Any information in this calendar was not preserved once the information was no longer needed, pursuant to retention policy and practice and convenience of administration of Mr. Elsbernd’s calendar.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Thanks.

I want to confirm something before I file a complaint: Does the Mayor's Office still take the position that meeting items for Elsbernd and Bruss (not Breed) that are in the future as of the date of request (and recurrence entries for Elsbernd and Bruss (not Breed) that would show future meetings as of the date of request) are exempt pursuant to Gov Code 6254(f) and Times Mirror?

For example:
A. On Nov. 27, you stated "See the attached records from Sean Elsbernd's calendar responsive to your request below. Please note that certain recurrence patterns have been redacted per the previously cited security exemptions, including CPRA 6254(f) and the Times Mirror case, re future entries. "
B. On Dec. 5, in "AB Oct to Nov_Redacted," you withheld, without justification, on pages 7, 9, 12, 15 (and others) certain recurrence patterns. To be clear, these recurrences were in fact entered in by a human being and are thus "writings" (which frankly you already conceded in "A").

I want to confirm you stand by exemptions of future meetings of Elsbernd/Bruss before we file a separate complaint. Unlike 19103, these people are not the Mayor and its highly unlikely they have round-the-clock SFPD protection detail, therefore, even if we lose 19103, we would still pursue a separate case regarding Elsbernd/Bruss.

Thanks,
Anonymous

From: Office of the Mayor

Thank you for your request for clarification. To be clear the recurrence patterns we have redacted for Chief Elsbernd and Deputy Chief Bruss are for meetings in which the Mayor is a participant. Thus, the 6254(f) and Times Mirror exemption applies. We are not invoking that exemption currently with respect to Elsbernd and Bruss but reserve our right to do so should a valid security issue emerge.
Sent from my iPhone

From: Anonymous Person

Thanks- At this moment then we will not file a separate complaint re: Elsbernd/Bruss if the sole purported exemptions are recurrences that would evidence future meetings which the Mayor attends, but I will include this back/forth in the record for SOTF 19103 so its clear to SOTF the extent of the exemption. Obviously, we too reserve the right to file further complaints if your position changes or if we win SOTF 19103.

In order to test the second part of this: This is an immediate disclosure request for the PDF monthly summary view of Dec 2019, Jan 2020, Feb 2020 for Elsbernd and Bruss, which should be a total of 6 pages to produce. Even if a month has no items yet, please provide the "shell" month view. Please remember to justify with clear reference each withholding or redaction. To speed this along, we waive (solely in this request) 67.26 clear references and 67.27 statute/case law citations solely for: redacting conference call numbers/pins or personal (non-government) phone numbers.

--Anonymous

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 28, 2019 to December 14, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0007]

Sincerely,

Anonymous

From: Office of the Mayor

Dear Anonymous,

Your request is neither simple, nor routine, nor readily accessible because we need to consult with the custodians regarding redactions of entries that are potentially not related to city business. We thus invoke the full 10 day period to respond and will provide the documents when that consultation is complete per 67.25 of the Admin Code.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Dear Anonymous,

Your request is neither simple, nor routine, nor readily accessible because we need to consult with the custodians regarding redactions of entries that are potentially not related to city business. We thus invoke the full 10 day period to respond and will provide the documents when that consultation is complete per 67.25 of the Admin Code.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Dear Anonymous,

See the attached Prop G calendar entries for the month of November, responsive to your requests. Recurrence information regarding future meetings has been redacted to protect the Mayor and SFPD's security procedures per Cal. Gov. Code 6254(f) and the Times Mirror case.
Regards,

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco
(415) 554-4796

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From: Office of the Mayor

Dear Anonymous,

See the requested Prop G calendar entries for October 20 to 29.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

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From: Office of the Mayor

Dear Anonymous,

See the attached non-Prop G calendar entries from the month of November, responsive to your requests. Recurrence information regarding future meetings has been redacted to protect the Mayor and SFPD's security procedures per Cal. Gov. Code 6254(f) and the Times Mirror case. Cell phone information has been redacted to protect personal privacy per See Cal. Govt. Code Secs. 6254(c) and California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco
(415) 554-4796

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From: Anonymous Person

Thank you. I would like to ask a few question about your office's operations, plans, policies and positions (67.22). If you will require that this be posed orally over phone as is your right, then I would need to issue an IDR instead - I figured this would be easier.

1. Does the Office of the Mayor store any parts, past or future/expected, of the mayor's calendar or schedule on any account other than "Calendar, Mayor" and "PropG, Mayor" (including but not limited to scheduling@sfgov.org, mayorlondonbreed@sfgov.org, or london.breed@sfgov.org)? (This is not about her past calendars as supervisor, nor as acting mayor, but only as mayor)

2. Does the office (not Elsbernd) have a retention policy that deletes her non-Prop G calendars with less than 2 years of retention?

3. Does the Mayor or her office have plans to delete any part of any of her calendars earlier than 2 years after the entry date?

Thanks,
Anonymous

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 5, 2019 to December 21, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0008]

Sincerely,

Anonymous

From: Office of the Mayor

Dear Anonymous,

Please see attached the summary calendars responsive to your request.

In Chief of Staff Elsbernd’s calendar all weekend and first in the morning appointments that have been redacted are withheld as non-city business. All other redactions are to withhold future meetings with the Mayor to safeguard the security procedures of the SFPD attendant to such meetings per 6254(f) and Times Mirror.

In Deputy Chief of Staff Bruss’s calendar, the appointments on December 1 and 2 are withheld as non-city business. The redactions on Dec. 11, 12, 24-25, 27, 31, January 10, 14, 17, 21, 22, 24, 28 and 31, and February 5, 7, 11, 14, 18, 19, 21, 25 and 28 are to withhold call-in information pursuant to the official information privilege. All other redactions are to withhold future meetings with the Mayor to safeguard the security procedures of the SFPD attendant to such meetings per 6254(f) and Times Mirror.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Dear Anonymous,

Please see the additional responsive records from Sean Elsbernd's calendar.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

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From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 10, 2019 to December 30, 2019 (inclusive)) made after close of business Dec 19 (deemed received Dec 20).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0009]

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

See our record retention policy. If you wish to discuss these issues, let me know. Regarding question 1, I am not sure I understand what you are asking. You correctly identified the two Outlook accounts that store those calendars. Please specify what you mean by other "accounts" - other Outlook users?
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Pursuant to SFAC 67.21(c) please let me know within 7-days if there are any Outlook calendar or meeting entries in 2019 for scheduling@sfgov.org, mayorlondonbreed@sfgov.org, or london.breed@sfgov.org .

From: Anonymous Person

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 17, 2019 to January 8, 2019 (inclusive)) made after close of business Dec 19 (deemed received Dec 20).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

[Internal reference 82814-0010]

Sincerely,

Anonymous

From: Anonymous Person

CORRECTED: Internal reference 82814-0010

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 17, 2019 to January 8, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

We have received your recent calendar requests and we are processing our response. We are applying the full 10 day response period per your waiver and also because it is not simple, routine or immediately answerable per 67.25(b).
Regards,

Hank Heckel

From: Anonymous Person

Internal reference 82814-0011

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 24, 2019 to January 15, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

There are no calendar entries in the mayorlondonbreed@sfgov.org or london.breed@sfgov.org accounts for 2019. There is one set of recurring entries in scheduling@sfgov.org<mailto:scheduling@sfgov.org> which is a relic inadvertently placed in that calendar and which is duplicative of the entries in the Prop G and “non-Prop G” calendar accounts.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Internal reference 82814-0012

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 31, 2019 to January 22, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Internal reference 82814-0013

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as January 10, 2019 to February 7, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Dear Anonymous,

Please see the responsive records from Sean Elsbernd's calendar responsive to your calendar archive request. Please note the redactions of dial in information are pursuant to the official information privilege. See Cal. Evid. Code Sec. 1040(b)(2). Please note that recurrence information for meetings involving the Mayor are redacted to protect the security associated with those meetings pursuant to Cal. Gov. Code 6254(f) due to security detail afforded the Mayor for upcoming meetings. See also the Times Mirror case.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Office of the Mayor

Dear Anonymous,

See the attached Prop G calendar entries for the Mayor responsive to your calendar archive request.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Before the request: Have you decided on the formal 37 or more day retention policy for all Mayor's Office calendar records as discussed elsewhere?

Internal reference 82814-0014

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as January 17, 2019 to February 14, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

We are discussing with the City Attorney's Office.
Regards

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Before the request: Have you decided on the formal 37 or more day retention policy for all Mayor's Office calendar records as discussed elsewhere?

Internal reference 82814-0015

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as January 24, 2019 to February 21, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Anonymous Person

Before the request: Have you decided on the formal 37 or more day retention policy for all Mayor's Office calendar records as discussed elsewhere?

Internal reference 82814-0016

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as February 2, 2019 to March 8, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Anonymous Person

Office of the Mayor and Sandra Zuniga,

READ CAREFULLY - This is NOT the usual request for calendars - it will also be sent to Zuniga herself.

1) IMMEDIATE DISCLOSURE REQUEST: an electronic copy of all of Sandra Zuniga's ("Named Custodians") government calendars, scheduling entries, appointments, and meeting invitations from the Requested Dates, defined as August 1, 2019 to present. For this and only this request, you may produce calendars in the "Weekly View" PDF but do not print and scan.

2) IMMEDIATE DISCLOSURE REQUEST: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Anonymous Person

Sandra Zuniga,

READ CAREFULLY - This request was also sent to the general Sunshine address.

1) IMMEDIATE DISCLOSURE REQUEST: an electronic copy of all of Sandra Zuniga's ("Named Custodians") government calendars, scheduling entries, appointments, and meeting invitations from the Requested Dates, defined as August 1, 2019 to present. For this and only this request, you may produce calendars in the "Weekly View" PDF but do not print and scan.

2) IMMEDIATE DISCLOSURE REQUEST: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From:

City and County of San Francisco

************************************************************************

Hi there

Your record request #20-880 has been submitted. You can see it anytime at the link below.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From:

City and County of San Francisco

************************************************************************

Hi there

Your record request #20-881 has been submitted. You can see it anytime at the link below.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From:

City and County of San Francisco

************************************************************************

Hi there

A document has been released for record request #20-881:

* RE_ California Public Records Act Request_ Permanent Calendar Archive - Immediate Disclosure Request.pdf

Document links are valid for one month.
After March 21, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

  • RE_20California20Public20Records20Act20Request_20Permanent20Calendar20Archive20-20Imme.pdf

From: Department of Public Works

Dear Anonymous,

I am confirming that we received your emailed Immediate Disclosure Request today, which we have logged as Public Records Request #20-880. You have requested the following records:
1) IMMEDIATE DISCLOSURE REQUEST: an electronic copy of all of Sandra Zuniga's ("Named Custodians") government calendars, scheduling entries, appointments, and meeting invitations from the Requested Dates, defined as August 1, 2019 to present. For this and only this request, you may produce calendars in the "Weekly View" PDF but do not print and scan.

2) IMMEDIATE DISCLOSURE REQUEST: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

Our department uses the NextRequest online records request system. You will receive an email from Nextrequest.com with instructions for following up on this request. In the future, please make requests for Public Works records online at: http://sfpublicworks.org/records.

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond to an Immediate Disclosure Request no later than the close of business the next business day. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Feb. 24, as permitted by San Francisco Administrative Code § 67.25(a).

Please note that the Public Records Act requires an agency to make available to any person a copy of an "identifiable record or records" in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City's obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

We will produce responsive records online through the NextRequest portal. However, if hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

In lieu of hard copies, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

Regards,

[cid:image002.jpg@01D5E8B8.C2863720]David A. Steinberg
Custodian of Records & Executive Assistant to the Director
San Francisco Public Works | City and County of San Francisco
City Hall, Room 348 - 1 Dr. Carlton B. Goodlett Pl. | San Francisco, CA 94102 | (415) 554-6950
sfpublicworks.org<http://www.sfpublicworks.org/> · twitter.com/sfpublicworks<http://www.twitter.com/sfpublicworks>

For public records requests, please go to sfpublicworks.org/records<http://www.sfpublicworks.org/records>.

From:

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

We received your Immediate Disclosure Request, dated Feb. 20, on Feb. 21. Public records requests received after the close of business, or received on a weekend or holiday, are considered received on the next business day. 

You have requested the following records:

1) IMMEDIATE DISCLOSURE REQUEST: an electronic copy of all of Sandra Zuniga's ("Named Custodians") government calendars, scheduling entries, appointments, and meeting invitations from the Requested Dates, defined as August 1, 2019 to present. For this and only this request, you may produce calendars in the "Weekly View" PDF but do not print and scan.

2) IMMEDIATE DISCLOSURE REQUEST: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond to an Immediate Disclosure Request no later than the close of business the next business day. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Feb. 24, as permitted by San Francisco Administrative Code § 67.25(a).

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From:

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-881:

We received your public records request, dated Feb. 20, on Feb. 21. Public records requests received after the close of business, or received on a weekend or holiday, are considered received on the next business day. You have requested records related to calendar items requested in Public Records Request #20-880.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before March 2, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/. 

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From:

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

Please note that we are making a reasonable effort to retrieve any documents and files that might be responsive to the second item of your request. However, under the circumstances of Ms. Zuniga's suspension, we have not been able to obtain potentially responsive documents because we were unable to access Ms. Zuniga or her  communication device(s). If and when Public Works is able to reach Ms. Zuniga or obtain her device(s), we will make every effort to respond to your request if we can access the device(s) and if we find responsive documents.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

Dear Anonymous,

I am confirming that we received your email request today, which we have logged as Public Records Request #20-881. You have requested records related to calendar items requested in Public Records Request #20-880.

Our department uses the NextRequest online records request system. You will receive an email from Nextrequest.com with instructions for following up on this request. In the future, please make requests for Public Works records online at: http://sfpublicworks.org/records.

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before March 2, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).

Please note that the Public Records Act requires an agency to make available to any person a copy of an "identifiable record or records" in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City's obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

We will produce responsive records online through the NextRequest portal. However, if hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

In lieu of hard copies, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

Regards,

[cid:image002.jpg@01D5E8BD.DC513470]David A. Steinberg
Custodian of Records & Executive Assistant to the Director
San Francisco Public Works | City and County of San Francisco
City Hall, Room 348 - 1 Dr. Carlton B. Goodlett Pl. | San Francisco, CA 94102 | (415) 554-6950
sfpublicworks.org<http://www.sfpublicworks.org/> · twitter.com/sfpublicworks<http://www.twitter.com/sfpublicworks>

For public records requests, please go to sfpublicworks.org/records<http://www.sfpublicworks.org/records>.

From: Anonymous Person

Internal reference 82814-0017

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as February 9, 2019 to March 15, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Anonymous Person

Internal reference 82814-0017

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as February 9, 2019 to March 15, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with one or more other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From:

City and County of San Francisco

************************************************************************

Hi there

Documents have been released for record request #20-880:

* (MLB, MONS) Women's History Event.html

* (EH) NOTES DUE - MONS, Fix-It, &amp; MLB - 02.14.2020.html

* (EH) NOTES DUE - MONS, Fix-It, &amp; MLB - 02.14.2020.html

* MONS Weekly Meeting.txt

* Fix-ItMONS &amp; Slalom Meeting.html

* Community Plan on Mendell Plaza &amp; Bayview.html

* Sandra &amp; Sean.html

* Weekly Check-In.html

* Sean &amp; MONS &amp; Fix-It.html

* Weekly Calendar Meetings.html

* Canceled (EH) NOTES DUE - MONS, Fix-It, &amp; MLB - 02.18.2020.html

* Accepted 7th Evan.html

* Sean w MONS &amp; Fix-It.txt

* Accepted 7th Evan.html

* CPC Meeting.html

* Accepted 7th Evan.html

* Canceled Fix-ItMONS &amp; Slalom Meeting.html

* Weekly Check-In.html

* CPC Meeting.html

* Weekly Check-In.html

* MONS Weekly Meeting.txt

* MONS Weekly Meeting.txt

* Accepted 7th Evan.html

* Meeting Forward Notification #LoveOurCity Valentine's Day Benches Painting Project.html

* MONS Weekly Meeting.txt

* MONS Weekly Meeting.txt

* Save the Date -- March Disaster Council Meeting.html

* Accepted MLB visit Love Our City (MLB, KL, RR).html

* Canceled (MLB, KW, LA) Irish Flag Raising.html

* Canceled Sandra &amp; Sean.html

* (EH) NOTES DUE - MONS, Fix-It, &amp; MLB - 02.14.2020.html

* Reminder!!!Black History Leap Day Resource Faire Planning meeting for 229 @ Bayview PG SFPD SFRPD SFPL SFDPW APRI PHTA MOH MONS MOEWD Project Level please send a rep if you can't attend meeting will be at Palega Rec.txt

* (MLB, MONS) Women's History Event.html

* Accepted #LoveOurCity Valentine's Day Benches Painting Project.html

* Canceled Cancelled HSOC Policy Group.html

* (MLB, MONS) Women's History Event.html

* Accepted 7th Evan.html

* Canceled MLB w MONS + Fix-it.html

* Canceled (MLB, EH, JC) Women's History Event.html

* Canceled (MLB, MONS) Black History Month Closing.html

* Accepted #LoveOurCity Valentine's Day Benches Painting Project.html

* MONS Weekly Meeting.txt

* CPC Meeting.html

* Accepted Wednesday Check-In w Comms; Evan.html

* Canceled Sean's Birthday Surprise Shhh....html

* Meeting Forward Notification 7th Evan.html

* Accepted 7th Evan.html

* Canceled MLB w MONS &amp; Fix-It.html

* Canceled Weekly Calendar Meetings.txt

* Sean w MONS &amp; Fix-It.txt

* Everyone loves a parade! 2020 Lunar New Year Parade and MLB contingent staff.html

* Excelsior Fix-it Community Meeting 2182020.html

* Sean's Birthday Surprise Shhh....html

* Confirmed HSOC Policy Group.html

* CPC Meeting.html

* MLB w MONS &amp; Fix-It.html

* HOLD for Civic Bridge Demo Day-redacted.html.pdf

* HOLD for Civic Bridge mid-point event-redacted.html.pdf

Document links are valid for one month.
After March 24, you will need to sign in to view the document(s).

************************************************************************
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From:

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

We have conducted a diligent search for records responsive to your request. We have located responsive records, which we  have made available to you. Due to the need to continue searching and reviewing and the need to redact records, we will produce any additional responsive records as soon as reasonably possible on an incremental or rolling basis.  

Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From:

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

We are not able to respond to your Immediate Disclosure Request today. Pursuant to San Francisco Administrative Code Section 67.25(b) and California Government Code Section 6253(c), we are invoking an extension of up to 14 days (until March 9) because of the voluminous nature of the request, the need to consult with another department and the need to compile or extract electronic data. We will endeavor to complete our response before that date.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-881:

I wanted to give you an update on your request(s) for Sandra Zuniga's calendar entries because we had to overcome some technical challenges.

Under the circumstances of Ms. Zuniga’s suspension, we were not initially able to obtain potentially responsive documents because we were unable to gain functional access to her calendar.

Our IT staff has been able to get me access to Ms. Zuniga's Public Works calendar, so I will be able to process that portion of your request. 

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

I wanted to give you an update on your request(s) for Sandra Zuniga's calendar entries because we had to overcome some technical challenges.

Under the circumstances of Ms. Zuniga’s suspension, we were not initially able to obtain potentially responsive documents because we were unable to gain functional access to her calendar.

Our IT staff has been able to get me access to Ms. Zuniga's Public Works calendar, so I will be able to process that portion of your request. 

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From: Anonymous Person

REQUEST: 20-881

Mr. Steinberg,

Can you clarify your response? I believed Ms. Zuniga worked for the Office of the Mayor. Does she instead work for Public Works?
I assume she has 3 calendars: Mayor's Office, Public Works, Personal (City of San Jose). You're only able to produce the Public Works one?

From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

In response to your email:

Ms. Zuniga is a Public Works employee who was assigned to the Fix-It Team, which works out of the Mayor's Office. Because she is a Public Works employee, we are handling your request. 

Our IT team was able to get me access to her Outlook calendar, which should have all work-related items. I am not aware of two separate (Mayoral staff, Public Works) calendars. 

At this time, I do not have access to any personal calendars. I will provide additional information when I am done releasing records in response to your request.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A document has been released for record request #20-880:

* Sandra Zuniga Weekly Calendar Style.pdf

Document links are valid for one month.
After March 28, you will need to sign in to view the document(s).

************************************************************************
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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

We have conducted a diligent search for records responsive to Item 1 of your request for "calendars in the 'Weekly View' PDF." We have located responsive records, which we are releasing to you.

Please note that we are making a reasonable effort to retrieve any documents and files that might be responsive to your request. However, under the circumstances of Ms. Zuniga's suspension, we have not been able to obtain potentially responsive documents because we were unable to access Ms. Zuniga's personal calendars, emails or device(s). If and when Public Works is able to reach Ms. Zuniga, we will make every effort to respond to your request if we find responsive documents.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

Please also note that as I wrote earlier, we had technical difficulty getting proper access to Ms. Zuniga's calendar. After we released some initial documents to you, it became apparent that we did not have the complete set of records that you had requested. With today's production of the PDF calendar views, we believe we have corrected that. 

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

 

************************************************************************
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From: Office of the Mayor

Use this to confirm your account. The link is only valid for 24 hours.

City and County of San Francisco

************************************************************************
Hello Anonymous!
************************************************************************

You can confirm your City and County of San Francisco public records portal account by copying and pasting the URL below into your web browser. This link is only valid for the next 24 hours.

Magic link: https://sanfrancisco.nextrequest.com/users/confirmation?confirmation_token=Z7hNrGU99wdGz_PmS5yz

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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-881:

Pursuant to California Government Code Section 6253(c), we are invoking an extension of up to 14 days (until March 16) because of the need to consult with another department and the need to compile or extract electronic data]. We will endeavor to complete our response before that date.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From: Anonymous Person

Internal reference 82814-0018

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as February 16, 2019 to March 23, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the attached responsive records located in the Office of the Mayor. Please note that the "Check-in" entry on November 18 and also the 12PM entry on November 19 have redactions to withhold dial-in information pursuant to the official information privilege. See Cal. Evid. Code Sec. 1040(b)(2). All other redactions are of personal information, unrelated to city business, which is withheld to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.

Please note that this is the only version and only view of Ms. Zuniga's calendar that we have available in the Office of the Mayor. We do not have access to the Weekly View, .ICS format or metadata items sought in your request.

For any related requests regarding Ms. Zuniga's calendar or other electronic files we recommend that you inquire with the Department of Public Works directly. Records requests to the SF Department of Public Works may be made at https://www.sfpublicworks.org/services/public-records-requests
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Internal reference 82814-0019

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as February 23, 2019 to March 30, 2019 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-880:

As we wrote to you on Feb. 28, we are making a reasonable effort to retrieve any documents and files that might be responsive to your request. However, under the circumstances of Ms. Zuniga's suspension, we have not been able to obtain potentially responsive documents by today's deadline because we were unable to access Ms. Zuniga or her personal device(s).

For this reason we are at this time putting your request on hold. If and when Public Works is able to reach Ms. Zuniga or obtain any personal accounts and device(s), we will make every effort to respond to your request if we can obtain access and if we find responsive documents.

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-881:

We have conducted a diligent search for records responsive to your request and have located responsive records. Public Works staff has already expended a significant amount of time over the past weeks to locate and determine how to process records in the format you have requested. These documents require extensive review for redaction of personal information and potential security issues, requiring additional staff time. The volume of responsive records to your request makes it impossible for us to complete your request by today’s deadline.

To date, we have been unable to identify any way to redact personal information or withhold information that may pose a security concern from ics files. Due to the scope of your request, and the substantial staff time Public Works has expended thus far, we are invoking a “rule of reason” to use additional time to respond to your request.

We will, however, continue working with our IT staff to identify a method to produce responsive records in the format you have requested as soon as reasonably possible on an incremental or rolling basis. 

Please note that pdf versions of these files have been produced in response to your request #20-880. 

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

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From: Anonymous Person

RE 20-881:

Mr. Steinberg-

DPW has not released even one ICS file here, even with improper redaction which we could then debate and refine or dispute at SOTF.

It does so in contradiction of SOTF 19047, which found the ICS file format to be easily generated and required the Mayor's Office to provide it under SFAC 67.21(L).

No argument has been provided why *no part* of even one ICS file has been provided.

Anonymous

From: Anonymous Person

Internal reference 82814-0020

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as Feb 29, 2020 to April 7, 2020 (inclusive)).

*** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion.

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Dear Anonymous,

Pursuant to Mayor London Breed's Proclamation dated March 13, attached, Sections 67.25(a) and 67.25(b) of the Administrative Code are suspended for the duration of the local emergency.

For this reason, we are treating your Immediate Disclosure Request as a standard public records request, subject to the normally applicable 10-day response time, with a possible extension. Accordingly, we will be in touch with you regarding the request by March 26. Thank you for your patience during this public health emergency.
Regards,

Hank Heckel

Compliance Officer

Office of the Mayor

From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-881:

In response to your email:

You are correct that have not released "even one ICS file here, even with improper redaction," because, as I wrote, we have been unable to identify any method of redacting an .ics file. I have to rely on our IT staff, and they have told me they are unaware of a way to edit an .ics file or convert an .ics file to a format that can be edited. 

The one site I was referred to that would translate .ics files into .txt files did not retain/provide much of the information you requested. The .txt file contained little more than the message, to/from fields and date information. We can easily provide those to you, but it was my understanding that such records were not sufficient. 

As you can see from the records that we released in response to your request #20-880, there are items that must be redacted for personal privacy and other reasons. Without a way to redact .ics files, we are unable to provide them to you. There are also security concerns that prevent us from releasing unredacted .ics files. Until such time as we have access to a method of redacting .ics files, we are unable to release any to you. 

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

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From: Anonymous Person

This is a written waiver of any CPRA/Sunshine response deadlines by the Office of the Mayor to any pending request from this email address only until April 7, 2020, which I may extend depending on the duration of Order of the Health Officer C19-07. However, I do not waive the requirement that the City must retain and must not destroy any records I have requested.

I will take up as a separate matter whether the Mayor can suspend the Sunshine Ordinance unilaterally, including without any particular justification for that clause specifically.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.

Sincerely,

Anonymous

From: Anonymous Person

DPW,

ICS files can be redacted as follows.

OPTION 1:
1. Open the ICS file in Notepad or similar.
2. Delete whatever you want. (deletion is allowed explicitly by SFAC 67.26)
3. Save the file (as ICS or TXT it doesn't matter). Release this file.

OPTION 2:
1. Open the ICS file in Notepad or similar.
2. "Print" the ICS file to a PDF file.
3. Redact the PDF as you would normally. Release the redacted PDF.

If you don't believe me, ask your IT person.

NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-881:

Thank you for that explanation. We can certainly produce copies of .ics files in the .txt format as you described, but I did not believe such files contained all of the fields and information that you requested, specifically:

i) creation timestamp,

ii) modification timestamp,

iii) creator identity,

iv) timezone,

v) name, email address, and acceptance status of each attendee

vi) categories

vii) importance

viii) organizer name and email address

ix) subject

x) location

xi) description/body

 

I ran a test on one file and am releasing it to you now. I did not think these contain all of the information that you have requested, but if this is acceptable, we can produce additional records.  Please let us know how you would like us to proceed.

 

Regards,

 

-david 

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From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A document has been released for record request #20-881 along with the following message:

Example of .ics file opened in .txt.

* i1026154123.txt

Document links are valid for one month.
After April 16, you will need to sign in to view the document(s).

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From: Office of the Mayor

Anonymous,

Thank you for your consideration. Can you clarify what you mean by waiver of the deadlines for any pending request "from this email address" only until April 7, 2020. Do you mean all of your pending requests or just ones sent from the email requests@muckrock.com?

Thank you.

From: Anonymous Person

That is not indeed the full ICS file.

The following line indicates you are making these files instead of getting them from Outlook:
PRODID:LibPST v0.6.72

You should be able to export them from Outlook and redact them as above.

Also, having your PST files be processed by some third-party website would seem like a far greater security risk if that is what is happening here.

NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

From: Anonymous Person

Office of the Mayor,

This is a written waiver until April 7, 2020 for the timeliness requirements (only, but not any non-timeliness requirement) of all pending requests from me to Office of Mayor, including from this email address. (See also my most recent email from protonmail)

This waiver does NOT apply to SOTF Order 19047 or its associated ICS file requests (which was never complied with), or to the COVID-19 requests from requests@muckrock.com .

This waiver also does NOT absolve the City and its officers/employees of its responsibility to not destroy and to affirmatively retain all responsive records that exist as of the date of my requests (you can't destroy things between now or receipt of a request and April 7)

NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

Sincerely,
Anonymous

From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #20-881:

I am sorry, but I do not understand what you are asking us to do. Because Sandra Zuniga has been suspended from her position, our IT group provided to us the .pst files contained in the Outlook calendar. We extracted the .ics files from that file and translated them as you suggested using Notebook. I don't know of another way to access these files. 

If the .txt file I released as an example is not acceptable, which I believe is the case given that it does not appear to contain all of the information you requested, please let me know and I will close out this request.

 

Regards,

-david

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From: Anonymous Person

No these are the ICS files of the invite attachment not of the meeting itself; notice how the summary has "Accepted" in it - "Accepted: 16th & Mission Site Visit".

I will get back to you on April 7, 2020. This request cannot be closed out as you have not completed it yet.

From: Office of the Mayor

Anonymous,

Thank you for your consideration during this public health emergency. We understand the scope of your waiver and we will of course fulfill our obligations to retain records subject to your pending requests.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

City and County of San Francisco

************************************************************************

Hi there

A document has been released for record request #20-881 along with the following message:

We converted another .ics file to .txt.  This isn't one that included a preface ACCEPTED (although note that the previous file we released was also a converted .ics file, not a .msg file).

 

Does this contain the information you are seeking? If so, we can work to convert additional .ics files.

 

Regards,

-david

* i110966541.txt

Document links are valid for one month.
After April 18, you will need to sign in to view the document(s).

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From: Anonymous Person

No - it would have inviteees, their rsvp status, etc. Working on covid stuff - will get back to you in April.

From: Office of the Mayor

Dear Anonymous,

Thank you again for the forbearance shown in your voluntary waiver of deadlines regarding pending requests during the duration of the City’s initial shelter in place order in response to the COVID-19 public health emergency. As you probably heard, the duration of this order has been extended until May 3. (See attached order). Given that extension and the continuing difficulties faced by city workers in responding to records requests due to service in an emergency capacity or the challenges of working remotely, would you agree to extend your waiver until May 3?

Thank you for your understanding. Please let me know if you would like to discuss the terms of the proposed waiver.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

1 of 2 messages:

Office of the Mayor,

This is a written waiver until May 3, 2020 for the timeliness requirements (only, but not any non-timeliness requirement) of all pending requests from me to Office of Mayor, including from this email address, however:
- This waiver does NOT apply to SOTF Order 19047 or its associated ICS file requests (which was never complied with), or to the COVID-19 requests from requests@muckrock.com .

This waiver also does NOT absolve the City and its officers/employees of its responsibility to not destroy and to affirmatively retain all responsive records that exist as of the date of my requests (you can't destroy things between now or receipt of a request and end of waiver)

NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

Sincerely,
Anonymous

From: Anonymous Person

2 of 2 messages:

Internal reference 82814-0021

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as Feb 29, 2020 to May 10, 2020 (inclusive)).

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Dear Anonymous,

In light of the most recent extension of the Bay Area shelter in place order through May 31 (see attached order), are you willing to again extend your waiver of deadlines regarding your pending requests (subject to your previous caveats) for the same period?

We appreciate your continued understanding and patience in accommodating the City during this difficult period in which normal records request practices pose unique challenges.

Please let me know if you would like to discuss the terms of the proposed waiver. We hope you are staying well.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

  • 2020.04.29 FINAL (signed) Health Officer Order C19-07c- Shelter in Place

From: Anonymous Person

1 of 2 messages:

Office of the Mayor,

This is a written waiver until June 1, 2020 for the timeliness requirements
(only, but not any non-timeliness requirement) of all pending requests from
me to Office of Mayor, including from this email address, however:
- This waiver does NOT apply to SOTF Order 19047 or its associated ICS file
requests (which was never complied with), or to the COVID-19 requests from
requests@muckrock.com .

This waiver also does NOT absolve the City and its officers/employees of its responsibility to not destroy and to affirmatively retain all responsive records that exist as of the date of my requests (you can't destroy things between now or receipt of a request and end of waiver)

NOTE: Nothing herein is legal, IT, or professional advice of any kind. The
author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the
author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment),
if any, in this email is not an indication of a binding agreement or offer;
it merely authenticates the sender. Please do not include any confidential
information, as I intend that these communications with the government all
be disclosable public records.

Sincerely,
Anonymous

From: Anonymous Person

2 of 2 messages:

Internal reference 82814-0022

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as Feb 29, 2020 to June 14, 2020 (inclusive)).

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Anonymous Person

Internal reference 82814-0023

Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,

** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). **

This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as Feb 29, 2020 to July 14, 2020 (inclusive)).

**Please respond to 1a, 1b, 1c, 1d, 1e, 1f, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**

1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes:
a) 'PropG, Mayor (MYR)',
b) 'Calendar, Mayor (MYR)',
c) 'Breed, London (MYR)',
d) 'Elsbernd, Sean (MYR)',
e) 'Bruss, Andrea (MYR)'
f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts

2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."

3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.

3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1:
i) creation timestamp,
ii) modification timestamp,
iii) creator identity,
iv) timezone,
v) name, email address, and acceptance status of each attendee
vi) categories
vii) importance
viii) organizer name and email address
ix) subject
x) location
xi) description/body
If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.

4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.

It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.

All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested.

Provide only those records without fees.

My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

We have received your recent correspondence noting that you were lifting your voluntary waiver of certain request deadlines during the pandemic response. Note that we are continuing to process your pending requests. We will begin providing responsive records on a rolling basis, beginning tomorrow.

Regarding this specific request, please note that it is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

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