Monthly Calendars - Immediate Disclosure Request

Anonymous Journalist filed this request with the Office of the Mayor of San Francisco, CA .
Due Oct. 31, 2019
Est. Completion None
Status
Awaiting Response
Tags

Communications

From: Anonymous Journalist

Office of the Mayor,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com FOIA service used to issue this request (though I am not a MuckRock representative). Please redact your responses correctly - once you send them to us there is no going back. **

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA, made on October 20, 2019.

I would like to understand the Mayor's retention of her non-Prop G calendar. To that end, we will test the extent of records retained using monthly summary views.

I am requesting approximately 24 pages of PDF records. It should be a simple print to PDF from Outlook, and is 'readily answerable.'
All records must be provided in rolling fashion.

Please provide:
1. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly January 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

2. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly February 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

3. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly March 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

4. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly April 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

5. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly May 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

6. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly June 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

7. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly July 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

8. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly August 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

9. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Sept 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

10. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Oct 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

11. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Nov 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

12. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Dec 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: Office of the Mayor

Dear Anonymous,

This is in response to your request below sent Sunday, October 20 and received by the Office of the Mayor on Monday, October 21. Please see the attached responsive records. These include the "Prop G" calendar in monthly summaries from January to September as requested.

Please note that for the October Prop G entries and for "non Prop G" calendar information, we need to consult with other departments and make applicable redactions, which renders the request not routine, simple or readily answerable. Admin Code 67.25. We will provide responsive records as they become available according to the regular permitted timeline.
Regarding entries for future dates, as we have previously noted, such entries are exempt from disclosure, at least pursuant to Cal. Gov. Code 6254(f). Pursuant to that section and contrary to your arguments, future events and meetings of the Mayor that are not public, necessarily provide "security procedures" information of a "local police agency" given the security assigned to the Mayor for such events and meetings.

Under that provision and a rule of reason analysis, it jeopardizes the safety and security of such meetings to reveal their details in advance.

Also, by definition there are no "Prop G" entries available for future dates. The Prop G calendar is backward looking and is prepared to provide complete information for past meetings, updated every 3 days. See Admin Code 67.29-5.

Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

October 21, 2019

Office of the Mayor,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com FOIA service used to issue this request (though I am not a MuckRock representative). Please redact your responses correctly - once you send them to us there is no going back. **

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA, made on October 20, 2019.

I would like to understand the Mayor's retention of her non-Prop G calendar. To that end, we will test the extent of records retained using monthly summary views.

I am requesting approximately 24 pages of PDF records. It should be a simple print to PDF from Outlook, and is 'readily answerable.'
All records must be provided in rolling fashion.

Please provide:
1. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly January 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

2. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly February 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

3. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly March 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

4. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly April 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

5. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly May 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

6. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly June 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

7. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly July 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

8. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly August 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

9. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Sept 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

10. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Oct 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

11. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Nov 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

12. IMMEDIATE DISCLOSURE: an electronic copy of the Mayor's monthly Dec 2019 Outlook calendar view of "Calendar, Mayor (MYR)" (or whatever you may have renamed that account to) AND of "PropG, Mayor (MYR)", with all events/items. You are welcome to print the monthly summary view directly to .PDF form in Outlook and redact them. Do not print and scan. This is a 67.21(l) format request that is easily generated.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

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From: Anonymous Journalist

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com FOIA service used to issue this request (though I am not a MuckRock representative). Please redact your responses correctly - once you send them to us there is no going back. **

While I do not agree with any of your arguments for exemptions, they appear to be consistent with your past arguments, EXCEPT: you have withheld the October PropG calendar. How could that possibly need to be redacted? It is a PropG calendar and completely public. As you said nothing is even added to the PropG calendar until after the event has happened.

Thanks,
Anonymous

From: Office of the Mayor

Dear Anonymous,

Please see attached the requested Prop G calendar for the Mayor for the month of October 2019 in the requested monthly summary view. As noted, Admin Code 67.29-5 requires that this calendar be updated every three days and accordingly, this calendar is up to date through October 21.

Please note that entries for future meetings after today have been redacted for the security reasons noted previously pursuant to Cal. Gov. Code 6254(f).

Further, a cell phone number has been redacted for the October 23rd entry to protect privacy. See Cal. Govt. Code Secs. 6254(c), 6254(k); California Constitution, Art. I, Sec. 1.

We are continuing to process the rest of your request pertaining to non-Prop G calendars as noted.

Please let us know if you have any questions.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Journalist

Thank you Mr. Heckel, and I look forward to the remaining records!

--Anonymous

From: Anonymous Journalist

You claim that you have some sort of procedure to make sure you completely respond to requests that require rolling responses, but this request has been sitting for 2 months without a response.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request and various services that mirror those documents for analysis and research by journalists and the general public (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

From: Anonymous Journalist

This request from October 21 2019 was not completely responded to and apparently they forgot about it.
This is a petition under 67.21(d) for a written determination that the records are public and an order for their disclosure.

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