Mayor's Notes - Immediate Disclosure Request

Anonymous Person filed this request with the Office of the Mayor of San Francisco, CA.
Tracking #

20075

Status
Completed

Communications

From: Anonymous Person

Mayor Breed,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA. This is also a 67.21(c) request for the statement of quantity, nature, and form (even if exempt!) for each of #1, 2, and 3, within 7 days without extension.

All records must be provided in rolling fashion.

Please remember to justify all redactions with specificity - there is an Adobe Acrobat menu item designed exactly for this where you can code each redaction with a statute section number and then apply all the redactions, instead of writing a typed letter describing page locations (though it is your choice, Acrobat's functionality is superior).

Although you may not retain the records below formally, if you retain, own, use, or prepared them at the time of receipt of request you must provide them.

I am asking for very few documents, which should be readily available to the Mayor, and thus immediately disclosed.

Please provide:
1. IMMEDIATE DISCLOSURE: an electronic scanned copy of the last 5 non-blank pages of the Mayor's most recently used physical business memo- or note-book written in by her individually (not her staff on her behalf). If no such notebooks exist, you must indicate there are no responsive records.

2. IMMEDIATE DISCLOSURE: an electronic copy (in PDF format, without printing physically and scanning) of the last 5 business electronic writings (whether Word documents, emails, etc.) written by the Mayor individually (not her staff on her behalf) to any City staff. If no such electronic writings exist, you must indicate there are no responsive records.

3. IMMEDIATE DISCLOSURE: personal property responsive to #1 or #2 containing public business, from the Mayor, per City of San Jose v Superior Court

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: Office of the Mayor

Dear Anonymous,

We have not currently located any responsive records. However, your request is neither simple nor routine and accordingly we reserve the full statutory period to confirm our response. See Admin Code 67.25.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

Mr. Heckel I will just remind you that 67.25 IDRs can be used for requests that are simple, routine OR "readily answerable." I would believe Mayor Breed can readily answer this.

Regardless, I look forward to your complete response.

--Anonymous

From: Office of the Mayor

Dear Anonymous,

We have not located any records responsive to the request below satisfying the conditions you have placed on these items. If you have any questions, please let us know.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Thank you.
To avoid any misunderstandings upon appeal I believe the Mayor's Office is claiming it has retained 0 physical memos or notebooks written by the Mayor, and 0 electronic documents written by the Mayor.

I want to confirm because for example pg. 5 of the Oct. 22 BoS communications includes a Notice of Appointment signed by the Mayor herself, not by a deputy in her name ( https://sfgov.legistar.com/View.ashx?M=F&ID=7814525&GUID=50842693-134E-48E1-80DD-E7B102968574 ). There are many such examples.

--Anonymous

From: Office of the Mayor

Dear Anonymous,

I want to make sure I understand your request. Your request refers to the "last 5 business electronic writings (whether Word documents, emails, etc.) written by the Mayor individually (not her staff on her behalf) to any City staff." I understood that to mean electronic writings written entirely by the Mayor. The document you reference was prepared by staff and reviewed and signed by the Mayor.

If you are looking for documents that were originally prepared by staff and then reviewed or revised by the Mayor for her signature, that changes the parameters from our original understanding. In that case, we will go back and look for responsive documents with that criteria in mind.

Thank you,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

October 28, 2019

This is a follow up to a previous request:

Thank you.
To avoid any misunderstandings upon appeal I believe the Mayor's Office is claiming it has retained 0 physical memos or notebooks written by the Mayor, and 0 electronic documents written by the Mayor.

I want to confirm because for example pg. 5 of the Oct. 22 BoS communications includes a Notice of Appointment signed by the Mayor herself, not by a deputy in her name ( https://sfgov.legistar.com/View.ashx?M=F&ID=7814525&GUID=50842693-134E-48E1-80DD-E7B102968574 ). There are many such examples.

--Anonymous

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For mailed responses, please address (see note):
MuckRock News
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411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On Oct. 28, 2019:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Dear Anonymous,

We have not located any records responsive to the request below satisfying the conditions you have placed on these items. If you have any questions, please let us know.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco
---

From: Anonymous Person

Sorry, let me clarify. You are correct that merely signed documents do not qualify. But documents where she wrote/typed a part of the document would qualify. It is also possible none of those exist either, so let me restate a new IDR for better clarity:

2. IMMEDIATE DISCLOSURE: an electronic copy (in PDF format, without printing physically and scanning) of the last 5 business electronic writings (whether Word documents, emails, text messages, chat messages, etc.) written by the Mayor individually in any part (but not solely by virtue of her signature). If no such electronic writings exist, you must indicate there are no responsive records.

3. IMMEDIATE DISCLOSURE: personal property responsive to #2 containing public business, from the Mayor, per City of San Jose v Superior Court

You may forward-date this new IDR to Oct. 30.

The request from Oct 17 is considered complete.

Thanks,
Anonymous

From: Anonymous Person

Immediate Disclosure Request - Oct. 30

Sorry, let me clarify. You are correct that merely signed documents do not qualify. But documents where she wrote/typed a part of the document would qualify. It is also possible none of those exist either, so let me restate a new IDR for better clarity:

2. IMMEDIATE DISCLOSURE: an electronic copy (in PDF format, without printing physically and scanning) of the last 5 business electronic writings (whether Word documents, emails, text messages, chat messages, etc.) written by the Mayor individually in any part (but not solely by virtue of her signature). If no such electronic writings exist, you must indicate there are no responsive records.

3. IMMEDIATE DISCLOSURE: personal property responsive to #2 containing public business, from the Mayor, per City of San Jose v Superior Court

You may forward-date this new IDR to Oct. 30.

The request from Oct 17 is considered complete.

Thanks,
Anonymous

From: Office of the Mayor

Anonymous,

Further to your clarification of the request below and forward dating to October 30, please the attached responsive records to Item 2.

We have not located any records responsive to Item 3.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

Thank you. This is a further immediate disclosure request for:

1. Immediate disclosure: All executive directives issued by the Mayor (solely in her role as Mayor, not her prior role as Acting Mayor), in whatever format you can produce the fastest. If there is some online index of such directives, you may also simply provide that URL. This request is for records anywhere in the Mayor's Office, not solely those possessed by or written by Mayor Breed herself.

2. Regular disclosure: Every version, draft and final, of (a) every executive directive issued by the Mayor and (b) the Sept 23 NRA memo, in the electronic format stored by the City. It is likely you stored these somewhere as Word documents. It will be extremely difficult to argue Word documents are information security records or contain IP addresses or passwords or similar. Remember that the Ordinance prohibits the public interest balancing test, deliberative process exemption, and all similar exemptions, and also much weakens the draft exemption. Include any tracked changes if they are stored in the record. This request is for records anywhere in the Mayor's Office, not solely those possessed by or written by Mayor Breed herself. Withholding tracked changes or author identity will also be appealed.

3. Regular disclosure: Every version of every record in #2, exported to a PDF format. Remember that the Ordinance prohibits the public interest balancing test, deliberative process exemption, and all similar exemptions, and also much weakens the draft exemption. You do not have to produce #3 if you produce #2 for any given record. However, refusing #2 while producing #3 will still lead to an appeal of #2. If the original record contains tracked changes, export those to PDF as well (this is a view in Word that you can print to PDF). Withholding tracked changes or author identity will also be appealed.

--Anonymous

From: Office of the Mayor

Anonymous,

This is in response to your request below, received by the Office of the Mayor on November 1, 2019.

Specifically, please see the requested Executive Directives issued by Mayor Breed, responsive to Item 1.

We will continue our response to items 2 and 3 pursuant to the regular disclosure period.

Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

October 31, 2019

This is a follow up to a previous request:

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

Thank you. This is a further immediate disclosure request for:

1. Immediate disclosure: All executive directives issued by the Mayor (solely in her role as Mayor, not her prior role as Acting Mayor), in whatever format you can produce the fastest. If there is some online index of such directives, you may also simply provide that URL. This request is for records anywhere in the Mayor's Office, not solely those possessed by or written by Mayor Breed herself.

2. Regular disclosure: Every version, draft and final, of (a) every executive directive issued by the Mayor and (b) the Sept 23 NRA memo, in the electronic format stored by the City. It is likely you stored these somewhere as Word documents. It will be extremely difficult to argue Word documents are information security records or contain IP addresses or passwords or similar. Remember that the Ordinance prohibits the public interest balancing test, deliberative process exemption, and all similar exemptions, and also much weakens the draft exemption. Include any tracked changes if they are stored in the record. This request is for records anywhere in the Mayor's Office, not solely those possessed by or written by Mayor Breed herself. Withholding tracked changes or author identity will also be appealed.

3. Regular disclosure: Every version of every record in #2, exported to a PDF format. Remember that the Ordinance prohibits the public interest balancing test, deliberative process exemption, and all similar exemptions, and also much weakens the draft exemption. You do not have to produce #3 if you produce #2 for any given record. However, refusing #2 while producing #3 will still lead to an appeal of #2. If the original record contains tracked changes, export those to PDF as well (this is a view in Word that you can print to PDF). Withholding tracked changes or author identity will also be appealed.

--Anonymous

Filed via MuckRock.com
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Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 81856
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On Oct. 31, 2019:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Anonymous,

Further to your clarification of the request below and forward dating to October 30, please the attached responsive records to Item 2.

We have not located any records responsive to Item 3.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco
---

On Oct. 29, 2019:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Immediate Disclosure Request - Oct. 30

Sorry, let me clarify. You are correct that merely signed documents do not qualify. But documents where she wrote/typed a part of the document would qualify. It is also possible none of those exist either, so let me restate a new IDR for better clarity:

2. IMMEDIATE DISCLOSURE: an electronic copy (in PDF format, without printing physically and scanning) of the last 5 business electronic writings (whether Word documents, emails, text messages, chat messages, etc.) written by the Mayor individually in any part (but not solely by virtue of her signature). If no such electronic writings exist, you must indicate there are no responsive records.

3. IMMEDIATE DISCLOSURE: personal property responsive to #2 containing public business, from the Mayor, per City of San Jose v Superior Court

You may forward-date this new IDR to Oct. 30.

The request from Oct 17 is considered complete.
Thanks,
Anonymous
---

From: Office of the Mayor

Dear Anonymous,

Please see the attached draft versions of executive directives, responsive to Item 3 in your request below. These records are being produced in a PDF format to protect the integrity and security of the original record and to avoid the unwarranted disclosure of data that could pose a risk to the city's systems and network and/or the inadvertent disclosure of exempt confidential or privileged information. See Cal. Gov. Code 6253.9 (a)(1), (f) and 6254.19. This position is also consistent with the memorandum from the San Francisco City Attorney's Office to the Sunshine Task Force, attached, addressing this issue. PDFs are provided for all of the reasons set forth therein.

Regarding the "NRA" memo, we have not located any other versions than the one previously produced and to the extent there are draft versions, they would likely be exempt as attorney/client privileged and/or attorney work product in connection with litigation. See Gov't Code § 6254(k); Evid. Code § 954; Code of Civ. Proc. § 2018.030; Gov't Code § 6276.04; Admin. Code § 67.21(k).

We have completed our response to all Items in your request below.

Please note that we are responding on behalf of the Office of the Mayor only and not on behalf of other city departments.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

  • Executive Directive 18_02_Employment Diversity unsigned

  • ADU Executive Directive 18_01_FINAL unsigned

  • DRAFT EXECUTIVE DIRECTIVE - Special Events Steering Committee_v4

  • DRAFT EXECUTIVE DIRECTIVE - Special Events Steering Committee_v3

  • DRAFT EXECUTIVE DIRECTIVE - Special Events Steering Committee_v2

  • DRAFT EXECUTIVE DIRECTIVE - Special Events Steering Committee_v1

  • DRAFT EXECUTIVE DIRECTIVE - Special Events Steering Committee_v5 no e-sig

  • Executive Directive 18_04 Air Quality Emergency Response unsigned

  • Executive Directive 18_03_ Inclusive Identification unsigned

  • Providing-Electronic-Records-in-PDF-Rather-than-Word-Format-When-Responding-to-a-Public-Records-Request

From: Anonymous Person

Thank you. Please clarify:

> Regarding the "NRA" memo, we have not located any other versions than the one previously produced and to the extent there are draft versions, they would likely be exempt as attorney/client privileged and/or attorney work product in connection with litigation. See Gov't Code § 6254(k); Evid. Code § 954; Code of Civ. Proc. § 2018.030; Gov't Code § 6276.04; Admin. Code § 67.21(k).

Are you asserting a record(s) was withheld under those privileges, or not? A document is either privileged or not. If you have not examined a document and determined it is exempt I'm not sure what you are asserting here.

Also, as you know, I will challenge all metadata or format withholdings by the City. A City Attorney memorandum is not a legal basis for justification under SFAC 67.27, but your citation of Cal. Gov. Code 6253.9 (a)(1), (f) and 6254.19 is noted.

Sincerely,
Anonymous

From: Office of the Mayor

Dear Anonymous,

To clarify, we have not located any draft versions of the NRA memo in the Office of the Mayor. I am not invoking a privilege but merely advising that there may be privilege/work product issues to the extent that drafts exist within other city departments.

Thank you,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Mayor Breed, Hank Heckel, Office of the Mayor:

In light of recent SOTF proceedings, I am requesting that you reconsider your refusal to provide the full, original Word document(s) of all versions of the Supporting Special Events memo, with all tracked changes (if any) and metadata. The metadata in a word document is not only a "writing" in the "record thereby created" sense, but much of it is also a writing as directly written by a human being. If you do not provide them, I will appeal this series of requests. My purpose is to get the full tracked changes and understand who did what when, and get all the timestamps, subject, authors, categories, tags, and other similar metadata.

We know that you have preserved them and did not discard them, and we know that you provided the non-final versions before and thus waived any supposed draft exemptions (which I do not concede apply at all).

The only thing left is the format and metadata like author/timestamps/keywords. You would have to prove that the Word document format is some sort of security threat, which seems difficult to prove barring the embedding of active objects. If you did prove that, you would then also have to prove that all metadata in word file is also a threat or otherwise exempt.
Finally, the SOTF has seen through the specious argument made by both you and the City Attorney that somehow a copy of a document allows the public to change the original one stored on your computers.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Do not produce fee-based copies of records; instead provide in person inspection of those records. Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.

Anonymous

From: Office of the Mayor

Anonymous,

We are reviewing your request and the Word files to determine whether there is any non-exempt material to produce and we will get back to you.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Thank you. If you intend to continue to withhold them, I hope the City presents a much more solid computer security argument.
As the SOTF Chair stated many months ago, in questions of technology, objective, provable answers are possible; and if the City wants to make infosec claims, it should be able to bring documentation proving its case, because otherwise I will prove mine.

Also here is a Motion passed by the Board over 13 years ago: https://sfgov.legistar.com/View.ashx?M=F&ID=2584664&GUID=1626DF79-4AF7-46AF-B9DA-3CAFE76B1A55 to release documents in the format requested.

I'm not the first who has fought for metadata, and I will not be the last.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Do not produce fee-based copies of records; instead provide in person inspection of those records. Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.

--Anonymous

From: Anonymous Person

What happened here?

From: Anonymous Person

Mayor London Breed and Office of Mayor:

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)). Your initial response is required by Feb 17, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce all records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not or print and scan electronic records or provide black and white versions of any color record. Provide EMLs/MSGs of emails (if any). If you refuse to provide non-PDF formats (which I do not concede to unless PDF is the sole format retained by you), use full-fidelity "PDFMaker" PDFs. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations: All withholding of any information must be justified (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to justification and only the minimal exempt portion of a record may be withheld (SFAC 67.26). Respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). You must do all of this in your response, and you cannot wait until we file complaints. If you wait to comply with the Sunshine Ordinance until after we file complaints, we will not withdraw any complaints and request SOTF find you in violation, regardless of what you do after filing.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until your procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

1. The most recent executive directive signed by the Mayor - provide in any electronic format except printing and scanning.

Please indicate "no responsive records" for each request if that is true.
Personal property pursuant to City of San Jose v Superior Court (2017) must be searched.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Anonymous Person

Mayor London Breed, Hank Heckel, and Office of Mayor:

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)). Your initial response is required by Feb 17, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce all records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not or print and scan electronic records or provide black and white versions of any color record. Provide EMLs/MSGs of emails (if any). If you refuse to provide non-PDF formats (which I do not concede to unless PDF is the sole format retained by you), use full-fidelity "PDFMaker" PDFs. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations: All withholding of any information must be justified (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to justification and only the minimal exempt portion of a record may be withheld (SFAC 67.26). Respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). You must do all of this in your response, and you cannot wait until we file complaints. If you wait to comply with the Sunshine Ordinance until after we file complaints, we will not withdraw any complaints and request SOTF find you in violation, regardless of what you do after filing.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until your procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

2. The most recent 5 communications sent by London Breed (NOT her generic MONS list) and received by Hank Heckel of any kind in any form.
3. The most recent 5 communications sent by Hank Heckel and received by London Breed (NOT her generic MONS list) of any kind in any form.

Please indicate "no responsive records" for each request if that is true.
Personal property pursuant to City of San Jose v Superior Court (2017) must be searched.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

See the attached document responsive to your request below. Please let me know if you have any questions.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Thank you. Please provide, as an immediate disclosure request, and as described in the second para of the Memo ( https://cdn.muckrock.com/foia_files/2020/02/18/Executive_Directive_20_1_Cooperation_with_City_Attorney_and_Controller_Investigation.pdf )
every record memorializing the request made by the Mayor to the Controller or City Attorney, and any other directives issued by the Mayor to her employees including Naomi Kelly or all staff. This includes communication by London Breed herself, or her staff on her behalf in order to effectuate directive 20-01.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Office of Mayor:

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)). Your initial response is required by Feb 20, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce all records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not or print and scan electronic records or provide black and white versions of any color record. Provide EMLs/MSGs of emails (if any). If you refuse to provide non-PDF formats (which I do not concede to unless PDF is the sole format retained by you), use full-fidelity "PDFMaker" PDFs. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations: All withholding of any information must be justified (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to justification and only the minimal exempt portion of a record may be withheld (SFAC 67.26). Respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). You must do all of this in your response, and you cannot wait until we file complaints. If you wait to comply with the Sunshine Ordinance until after we file complaints, we will not withdraw any complaints and request SOTF find you in violation, regardless of what you do after filing.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until your procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

1. Any meeting agenda, minutes or any form of notes for the mayor's monthly department heads meetings in 2019 or 2020 that have already occurred.

2. Any meeting agenda, minutes or any form of notes for any of the 2020 "Senior Staff Check In" meetings

Please indicate "no responsive records" for each request if that is true.
Personal property pursuant to City of San Jose v Superior Court (2017) must be searched.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Just a reminder that this request exists too from Feb 14:

Mayor London Breed, Hank Heckel, and Office of Mayor:

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)). Your initial response is required by Feb 17, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce all records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not or print and scan electronic records or provide black and white versions of any color record. Provide EMLs/MSGs of emails (if any). If you refuse to provide non-PDF formats (which I do not concede to unless PDF is the sole format retained by you), use full-fidelity "PDFMaker" PDFs. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations: All withholding of any information must be justified (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to justification and only the minimal exempt portion of a record may be withheld (SFAC 67.26). Respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). You must do all of this in your response, and you cannot wait until we file complaints. If you wait to comply with the Sunshine Ordinance until after we file complaints, we will not withdraw any complaints and request SOTF find you in violation, regardless of what you do after filing.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until your procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

2. The most recent 5 communications sent by London Breed (NOT her generic MONS list) and received by Hank Heckel of any kind in any form.
3. The most recent 5 communications sent by Hank Heckel and received by London Breed (NOT her generic MONS list) of any kind in any form.

Please indicate "no responsive records" for each request if that is true.
Personal property pursuant to City of San Jose v Superior Court (2017) must be searched.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

I am not seeing a record of that original request. Can you forward me the original request again?
Thanks

From: Anonymous Person

I have no way of forwarding on MuckRock but here it is:
https://www.muckrock.com/foi/san-francisco-141/mayors-notes-immediate-disclosure-request-81856/#comm-853224

It went to mayorspressoffice@sfgov.org apparently.

From: Office of the Mayor

Thanks. Please send your requests to mayorsunshinerequests@sfgov.org<mailto:mayorsunshinerequests@sfgov.org> going forward. Are you saying Muckrock sends requests without your knowledge or control?

From: Anonymous Person

I'm saying I can't forward emails using MuckRock... there is no forward email feature.
I sent the request myself. MuckRock has various contact points for different public agencies so that people who are less aware of public records issues can also make requests easily. I assume I either autocompleted or chose mayorspressoffice@sfgov.org instead of the usual one.

Regardless... I believe SOTF has previously held that agencies must respond no matter how they receive the email or which employee gets it.

Anyway here is the request again...

Mayor London Breed, Hank Heckel, and Office of Mayor:

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)). Your initial response is required by Feb 17, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce all records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not or print and scan electronic records or provide black and white versions of any color record. Provide EMLs/MSGs of emails (if any). If you refuse to provide non-PDF formats (which I do not concede to unless PDF is the sole format retained by you), use full-fidelity "PDFMaker" PDFs. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations: All withholding of any information must be justified (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to justification and only the minimal exempt portion of a record may be withheld (SFAC 67.26). Respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). You must do all of this in your response, and you cannot wait until we file complaints. If you wait to comply with the Sunshine Ordinance until after we file complaints, we will not withdraw any complaints and request SOTF find you in violation, regardless of what you do after filing.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until your procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

2. The most recent 5 communications sent by London Breed (NOT her generic MONS list) and received by Hank Heckel of any kind in any form.
3. The most recent 5 communications sent by Hank Heckel and received by London Breed (NOT her generic MONS list) of any kind in any form.

Please indicate "no responsive records" for each request if that is true.
Personal property pursuant to City of San Jose v Superior Court (2017) must be searched.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

Thanks. I acknowledge it is your right to send the request to whomever you want in this office. It just seemed odd that it was sent to the press office after dozens of other requests sent to this account. I also wasn't sure if there were requests coming in from multiple parties.

From: Anonymous Person

Mayor Breed, Jeff Cretan, and Office of the Mayor:

This is an immediate disclosure request for: All inquiries made to mayorspressoffice@sfgov.org from February 15, 2020 to present (inclusive), and all of your office's replies. Read below for caveats which are all incorporated into the request.

Your initial response is required by Feb 21, 2020.
Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce all records.
Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not or print and scan electronic records or provide black and white versions of any color record.
You must provide exact PDF copies with From/To/Cc/Bcc/Attachments/Images/Sender using for example the PDFMaker tool. Email headers not preserved by PDFMaker are not needed.
You must retrieve emails from the Sent folder of the sender (if the account is in the Mayor's Office) in order to preserve Bcc.
PDFMaker PDFs are easily generated under SFAC 67.21(l) and must be provided.
Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive mandatory obligations: All withholding of any information must be justified (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to justification and only the minimal exempt portion of a record may be withheld (SFAC 67.26). Respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). You must do all of this in your response, and you cannot wait until we file complaints.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until your procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Please provide as an immediate disclosure request the statement provided referenced herein: https://twitter.com/FitzTheReporter/status/1230261332370309121
There is no excuse not to disclose that to me immediately.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Anonymous Person

Jeff Cretan, Mayor Breed, and Office of Mayor,

Immediate Disclosure Request
Please immediately provide all records of communications between Jeff Cretan and Joe Fitz with the SF Examiner between Feb 14, 2020 and present.
Please immediately provide the statement referenced here: https://twitter.com/FitzTheReporter/status/1230261332370309121
Please immediately provide the email shown by the SF Examiner here: https://2zwmzkbocl625qdrf2qqqfok-wpengine.netdna-ssl.com/wp-content/uploads/2020/02/20607505_web1_201902-sfe-ONGUARD-breedbovis_3.jpg

You must search personal accounts under City of San Jose v Superior Court.
Remember you claimed the pride float is a governmental purpose so the record is a public record.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Anonymous Person

Jeff Cretan, Mayor Breed, and Office of Mayor,

Immediate Disclosure Request
Please immediately provide all records of communications between Jeff Cretan and Joe Fitz with the SF Examiner between Feb 14, 2020 and present.
Please immediately provide the statement referenced here: https://twitter.com/FitzTheReporter/status/1230261332370309121
Please immediately provide the email shown by the SF Examiner here: https://2zwmzkbocl625qdrf2qqqfok-wpengine.netdna-ssl.com/wp-content/uploads/2020/02/20607505_web1_201902-sfe-ONGUARD-breedbovis_3.jpg

You must search personal accounts under City of San Jose v Superior Court.
Remember you claimed the pride float is a governmental purpose so the record is a public record.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

Hello

I am currently out of the office starting Thursday 2/20 and returning Monday 2/24. For any urgent inquiries, please contact Andy Lynch at andy.lynch@sfgov.org or at (415) 554-6131.

Jeff

From: Anonymous Person

Jeff Cretan, Mayor Breed, and Office of Mayor,

Immediate Disclosure Request
Please immediately provide all records of communications between Jeff Cretan and Joe Fitz with the SF Examiner between Feb 14, 2020 and present.
Please immediately provide the statement referenced here: https://twitter.com/FitzTheReporter/status/1230261332370309121
Please immediately provide the email shown by the SF Examiner here: https://2zwmzkbocl625qdrf2qqqfok-wpengine.netdna-ssl.com/wp-content/uploads/2020/02/20607505_web1_201902-sfe-ONGUARD-breedbovis_3.jpg

You must search personal accounts under City of San Jose v Superior Court.
Remember you claimed the pride float is a governmental purpose so the record is a public record.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Anonymous Person

Jeff Cretan, Mayor Breed, and Office of Mayor,

Immediate Disclosure Request for all records ever retained by London Breed or her staff for any parade float. You must search personal accounts under City of San Jose v Superior Court.
Remember you claimed the pride float is a governmental purpose so these records are a public record.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with one or more other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the attached records responsive to your request below. These are specifically responsive to the first and second items below. Regarding the third item, we have conducted a search in the Office of the Mayor, including of any relevant personal accounts used for city business, and we have not located a copy of that email.

If you have any questions, please let me know.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Immediate Disclosure Request

Thank you for the PDF emails.

For #3, your denial is carefully worded ("relevant personal accounts used for city business"), so I am going to phrase my request in a way that avoids any wiggle-room:

4. all emails in the thread "Invoice: London's Pride Float" (i.e. with that subject or its replies or forwards) from the account londonbreed at gmail dot com , as purported to exist here: https://2zwmzkbocl625qdrf2qqqfok-wpengine.netdna-ssl.com/wp-content/uploads/2020/02/20607505_web1_201902-sfe-ONGUARD-breedbovis_3.jpg - You have stated this is a governmental purpose so if it exists, it must be provided.

5. all emails in the thread "Invoice: London's Pride Float" (i.e. with that subject or its replies or forwards) from any London Breed SFGOV email account - You have stated this is a governmental purpose so if it exists, it must be provided.

NOTE: Supervisors must retain accounting records for ~5 years. 5 years would be June 2020. https://index.sfgov.org/taxonomy/term/30

Either the answer is you have responsive records or you don't. A denial that isn't clear will be appealed. This should plainly be answerable in an IDR.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Anonymous Person

Immediate Disclosure Request

You earlier disclosed the following request from the Examiner (below).
I am requesting the same records however I am also requesting exact PDF copies (no printing and scanning) and rolling responses. Whether or not you follow the whole Ordinance for Mr. Fitz, you must follow all of it for me (ex: justifications must be given for withholding, and also a key for redactions). I hope of course that you follow the full Ordinance for everyone, which should avoid duplicate work.

6. "Mayor London Breed's private and public calendars from the beginning of her mayorship to date, February 14, 2020."

You cannot withhold anything from me that you disclosed to Mr. Fitz nor vice-versa.

[excerpt from prior disclosure:]
Hello Jeff,
Under the sunshine ordinance I am making a request for Mayor London Breed's private and
public calendars from the beginning of her mayorship to date, February 14, 2020.
As with my previous immediate disclosure request, I am making the case that her private
calendar should be shared, albeit redacted, to show all appointments with Mr. Nuru, as it is
clear there is a public interest in her private relationship with Mr. Nuru.
Thank you.
Joe Fitz
SF Examiner
[end excerpt]

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

Anonymous,

We have performed a search, including a San Jose search, for the email you originally requested with the subject line "Invoice: London's Pride Float", and for the related emails sought in items 4 and 5 below. We have not located any responsive records.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b).

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

We are continuing to process our response to your request below. Please note that due to the need to search for potentially responsive documents in remote locations and the potential need to consult with another department, we are invoking an extension of time to continue our response for up to 14 days. See Cal. Gov. Code 6253(c) and Admin. Code 67.25(b). Thus, we anticipate completing our response no later than Monday, March 16.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please note that we are invoking an extension of time to continue our response to this request for up to 14 days due to the need to consult with another department. See Government Code § 6253(c) and San Francisco Admin. Code § 67.25(b). We anticipate completing our response no later than March 16.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please note that we are invoking an extension of time to continue our response to this request for up to 14 days due to the need to consult with another department. See Government Code § 6253(c) and San Francisco Admin. Code § 67.25(b). We anticipate completing our response no later than March 16.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the attached records responsive to this request. Please note that certain information, such as personal contact information, has been redacted to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

This is in response to your request below. We have no records responsive to the first item. Attached are five communications responsive to the second item, as well as the attachments associated with the fifth communication.

Please note that a communication responsive to the second item has been withheld based on the attorney client privilege because it includes attorneys from the City Attorney's office and was made for purposes of legal advice. See Gov't Code § 6254(k); Evidence Code § 954; Admin. Code § 67.21(k).
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Thanks, but are you sure your response for Heckel to Breed isn't "no records"? I asked for "The most recent 5 communications sent by Hank Heckel and received by London Breed (NOT her generic MONS list) of any kind in any form."
But it seems you are giving her MONS address.

From: Office of the Mayor

These communications were received by the mayorlondonbreed@sfgov.org<mailto:mayorlondonbreed@sfgov.org> email account, not the MONS address.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

This is an immediate disclosure request for the final signed version of the Mayor's Office's letter in SOTF 20002. I need to retain that letter specifically as a public record.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Office of the Mayor

Here is the letter again.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the attached responsive records. Please note that we are invoking an extension of up to 14 additional days to continue our response due to the need to consult with another department and due to the volume of records sought. See Government Code § 6253(c) and San Francisco Admin. Code § 67.25(b).
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Anonymous Person

On Feb 25 I requested:
6. "Mayor London Breed's private and public calendars from the beginning of her mayorship to date, February 14, 2020."

You provided some of the replies on March 6. You may exclude from the remainder of your response to this request: all calendars called 'PropG, Mayor (MYR)' or 'Calendar, Mayor (MYR)' for entries on or after Oct 27, 2019. You cannot exclude any other calendars (including other govt or personal/San Jose records for any time period; or 'PropG, Mayor (MYR)' or 'Calendar, Mayor (MYR)' before Oct 27, 2019).

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Anonymous Person

Mayor Breed and Office of the Mayor,

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)) directed to you individually and your agency.

1. The records described by Herrera in the following memo https://sfmayor.org/sites/default/files/03.10.20%20Memo.pdf as "initial set of records Hui voluntarily provided after [the Feb 18, 2020] interview."
2. "Hui's personal emails" referred to in page 7 bottom para of the above linked document.
3. All exhibits to both memos in the above document.

If you did not prepare, retain, use, or own the documents you must indicate no responsive records. (It is possible Herrera never gave your office them - but if ANYONE in your office has retained them, then I get them.)

Your initial response is required by Mar 11, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce records.
Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not: provide mere URLs, print and scan electronic records, convert native files to PDFs, or provide black and white versions of any color record. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations:
- All withholding of any information must be justified in writing by specific statutory authority (SFAC 67.27).
- All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld (SFAC 67.26).
- You must respond to emailed requests (SFAC 67.21(b)).
- You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)).
- You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)).
- Do not impose any end-user restrictions upon me (Santa Clara Co. vs Superior Ct, 170 Cal.App 4th 1301); so if you use a third-party website to publish records, please make them completely public without any login or sign-in.

Your agency must do all of the above things in your response, and you cannot wait until we file complaints.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until the City's procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

Do not destroy or discard any responsive records - we will appeal all withholdings or Sunshine violations.

Thank you for your anticipated cooperation in this matter.

Sincerely,
Anonymous

From: Office of the Mayor

Anonymous,

Please see the attached responsive records. Please note that to the extent that any emails or other records provided by Mr. Hui are referenced in the City Attorney’s memo but not attached as exhibits, they are not in the possession, custody or control of the Office of the Mayor. We recommend you inquire regarding any such additional records with the Office of the City Attorney directly. Please also note that certain information has been redacted to protect personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the attached records responsive to your request below. Please note that personal contact information in the email addresses and footers has been redacted to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1. All other redactions have been applied to communications withheld pursuant to the attorney/client privilege. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Thank you for the response.

I'm unsure why you have returned to printing and scanning these documents. Even if you can't use PDFMaker for Gmail, you can surely directly "Print" them to normal PDFs that preserve all textual/image content with any modern computer/browser.

Did you withhold any of the attached files in any of those documents?

We will also dispute all of the attorney-client privilege redactions. It's unclear whether the attorneys represent the City or Mayor Breed or some other party, given your office's apparent dissemblance on whether this is government work or as one of the contract states on behalf of Mayor Breed "individually." Regardless, given that representatives of multiple counterparties are on this thread, what privilege, if any existed, appears to have been waved by prior disclosure.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

From: Anonymous Person

Sup of Records Herrera,

Please see attached petition (and Exhibits A and B).

Exhibit C is here: https://www.muckrock.com/foi/san-francisco-141/custodian-of-records-working-group-immediate-disclosure-request-79193/#comm-797056

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

From: Office of the Mayor

Anonymous,

Please note there is a typo in the response below in the second citation. Please see the correction in bold:

"Please see the attached records responsive to your request below. Please note that personal contact information in the email addresses and footers has been redacted to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1. All other redactions have been applied to communications withheld pursuant to the attorney/client privilege. See Gov't Code § 6254(k); Evidence Code § 954; Admin. Code § 67.21(k)."
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Anonymous Person

Mayor Breed, Hank Heckel, Sean Elsbernd, Marjan Philhour, Andrea Bruss, and all other Office of Mayor Staff:

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)) directed to you individually and your agency.

1. All emails to, from, cc, or bcc any email address with domain name "jaidin.net" including but limited to consult@jaidin.net (case insensitive search); including a search of personal accounts, for Breed and all staff members
2. All emails to, from, cc, or bcc "JdnGrp@pacbell.net" (case insensitive search); including a search of personal accounts, for Breed and all staff members

We know records exist due to both your own disclosures, press reports, and disclosures by other departments.

Do not destroy or discard any responsive records - we will appeal all withholdings or Sunshine violations.

Your initial response is required by June 12, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce records.
Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not: provide mere URLs, print and scan electronic records, convert native files to PDFs, or provide black and white versions of any color record. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations:
- All withholding of any information must be justified in writing by specific statutory authority (SFAC 67.27).
- All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld (SFAC 67.26).
- You must respond to emailed requests (SFAC 67.21(b)).
- You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)).
- You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)).
- Do not impose any end-user restrictions upon me (Santa Clara Co. vs Superior Ct, 170 Cal.App 4th 1301); so if you use a third-party website to publish records, please make them completely public without any login or sign-in.

Your agency must do all of the above things in your response, and you cannot wait until we file complaints.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until the City's procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

Thank you for your anticipated cooperation in this matter.

Sincerely,
Anonymous

From: Anonymous Person

SOTF,

Please file the attached complaint and exhibits, and assign a complaint number and CC me on the Notice.

Anonymous (requests@muckrock.com)
v.
Mayor London Breed, Hank Heckel, and Office of the Mayor

I allege Respondents responded incompletely to multiple records requests (SFAC 67.21(b)), non-minimally withheld records or portions thereof (SFAC 67.26), withheld information without lawful justification (SFAC 67.27), and (as to Breed only) failed to maintain and disclose her correspondence as a public record (SFAC 67.29-7(a)).

--Anonymous

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

  • ExhibitB-Part2-MayorsFloat-20200611-Complaint-SOTF-min.pdf.pdf

  • ExhibitB-Part1-MayorsFloat-20200611-Complaint-SOTF-min.pdf.pdf

From: Anonymous Person

**Please ignore the first email it had a missing attachment**

SOTF,

Please file the attached complaint and exhibits, and assign a complaint number and CC me on the Notice.

Anonymous (requests@muckrock.com)
v.
Mayor London Breed, Hank Heckel, and Office of the Mayor

I allege Respondents responded incompletely to multiple records requests (SFAC 67.21(b)), non-minimally withheld records or portions thereof (SFAC 67.26), withheld information without lawful justification (SFAC 67.27), and (as to Breed only) failed to maintain and disclose her correspondence as a public record (SFAC 67.29-7(a)).

--Anonymous

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

  • ExhibitB-Part2-MayorsFloat-20200611-Complaint-SOTF-min.pdf_Cf7DhuL.pdf

  • ExhibitB-Part1-MayorsFloat-20200611-Complaint-SOTF-min.pdf_WJOKtCm.pdf

  • MayorsFloat-20200611-Complaint-SOTF-With-ExA.pdf

From: Office of the Mayor

To Whom It May Concern:

I write to acknowledge receipt of your petition. Due to the COVID-19 emergency, the Mayor has suspended<https://sfmayor.org/sites/default/files/032320_FifthSupplement.pdf> provisions of the Sunshine Ordinance, including the deadline for the Supervisor of Records to make a determination on a petition. We will look into the issues raised in your petition as soon as we are able. Thank you.

Bradley Russi
Deputy City Attorney
Office of City Attorney Dennis Herrera
City Hall, Room 234
1 Dr. Carlton B. Goodlett Pl., San Francisco, CA 94102
www.sfcityattorney.org

From: Office of the Mayor

Anonymous,

Please note that we are continuing to process your request and we are invoking an extension of time to continue our response for up to 14 days due to the need to consult with another department and to check remote locations for documents. See Cal. Gov. Code § 6253(c) and San Francisco Admin. Code § 67.25(b). Please note that personal contact information has been redacted to protect personal privacy. Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.

Some records responsive to Item 1 below were already produced to you in response to your request from the email address requests@muckrock.com<mailto:requests@muckrock.com> on June 5, 2020.

Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

This message is from outside the City email system. Do not open links or attachments from untrusted sources.

June 11, 2020

This is a follow up to a previous request:

Mayor Breed, Hank Heckel, Sean Elsbernd, Marjan Philhour, Andrea Bruss, and all other Office of Mayor Staff:

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)) directed to you individually and your agency.

1. All emails to, from, cc, or bcc any email address with domain name "jaidin.net" including but limited to consult@jaidin.net<mailto:consult@jaidin.net> (case insensitive search); including a search of personal accounts, for Breed and all staff members
2. All emails to, from, cc, or bcc "JdnGrp@pacbell.net<mailto:JdnGrp@pacbell.net>" (case insensitive search); including a search of personal accounts, for Breed and all staff members

We know records exist due to both your own disclosures, press reports, and disclosures by other departments.

Do not destroy or discard any responsive records - we will appeal all withholdings or Sunshine violations.

Your initial response is required by June 12, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce records.
Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not: provide mere URLs, print and scan electronic records, convert native files to PDFs, or provide black and white versions of any color record. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

Your non-exhaustive obligations:
- All withholding of any information must be justified in writing by specific statutory authority (SFAC 67.27).
- All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld (SFAC 67.26).
- You must respond to emailed requests (SFAC 67.21(b)).
- You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)).
- You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)).
- Do not impose any end-user restrictions upon me (Santa Clara Co. vs Superior Ct, 170 Cal.App 4th 1301); so if you use a third-party website to publish records, please make them completely public without any login or sign-in.

Your agency must do all of the above things in your response, and you cannot wait until we file complaints.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until the City's procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

Thank you for your anticipated cooperation in this matter.

Sincerely,
Anonymous

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AAAxJKbo2Vje5U7JJiIkNXfIXyg%3A1jjShT%3A0-_eP28tDnebWxzYfVs0xkWdNrU&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Foffice-of-the-mayor-3891%252Fmayors-notes-immediate-disclosure-request-81856%252F%253Femail%253Dmayorsunshinerequests%252540sfgov.org
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 81856
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On June 6, 2020:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Anonymous,

Please note there is a typo in the response below in the second citation. Please see the correction in bold:

"Please see the attached records responsive to your request below. Please note that personal contact information in the email addresses and footers has been redacted to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1. All other redactions have been applied to communications withheld pursuant to the attorney/client privilege. See Gov't Code § 6254(k); Evidence Code § 954; Admin. Code § 67.21(k)."
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco
---

On June 6, 2020:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Sup of Records Herrera,

Please see attached petition (and Exhibits A and B).

Exhibit C is here: https://www.muckrock.com/foi/san-francisco-141/custodian-of-records-working-group-immediate-disclosure-request-79193/#comm-797056

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.
---

On June 5, 2020:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Thank you for the response.

I'm unsure why you have returned to printing and scanning these documents. Even if you can't use PDFMaker for Gmail, you can surely directly "Print" them to normal PDFs that preserve all textual/image content with any modern computer/browser.

Did you withhold any of the attached files in any of those documents?

We will also dispute all of the attorney-client privilege redactions. It's unclear whether the attorneys represent the City or Mayor Breed or some other party, given your office's apparent dissemblance on whether this is government work or as one of the contract states on behalf of Mayor Breed "individually." Regardless, given that representatives of multiple counterparties are on this thread, what privilege, if any existed, appears to have been waved by prior disclosure.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.
---

On June 5, 2020:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Anonymous,

Please see the attached records responsive to your request below. Please note that personal contact information in the email addresses and footers has been redacted to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1. All other redactions have been applied to communications withheld pursuant to the attorney/client privilege. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco
---

On March 11, 2020:
Subject: RE: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Anonymous,

Please see the attached responsive records. Please note that to the extent that any emails or other records provided by Mr. Hui are referenced in the City Attorney’s memo but not attached as exhibits, they are not in the possession, custody or control of the Office of the Mayor. We recommend you inquire regarding any such additional records with the Office of the City Attorney directly. Please also note that certain information has been redacted to protect personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco
---

On Oct. 17, 2019:
Subject: California Public Records Act Request: Mayor's Notes - Immediate Disclosure Request
Mayor Breed,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA. This is also a 67.21(c) request for the statement of quantity, nature, and form (even if exempt!) for each of #1, 2, and 3, within 7 days without extension.

All records must be provided in rolling fashion.

Please remember to justify all redactions with specificity - there is an Adobe Acrobat menu item designed exactly for this where you can code each redaction with a statute section number and then apply all the redactions, instead of writing a typed letter describing page locations (though it is your choice, Acrobat's functionality is superior).

Although you may not retain the records below formally, if you retain, own, use, or prepared them at the time of receipt of request you must provide them.

I am asking for very few documents, which should be readily available to the Mayor, and thus immediately disclosed.

Please provide:
1. IMMEDIATE DISCLOSURE: an electronic scanned copy of the last 5 non-blank pages of the Mayor's most recently used physical business memo- or note-book written in by her individually (not her staff on her behalf). If no such notebooks exist, you must indicate there are no responsive records.

2. IMMEDIATE DISCLOSURE: an electronic copy (in PDF format, without printing physically and scanning) of the last 5 business electronic writings (whether Word documents, emails, etc.) written by the Mayor individually (not her staff on her behalf) to any City staff. If no such electronic writings exist, you must indicate there are no responsive records.

3. IMMEDIATE DISCLOSURE: personal property responsive to #1 or #2 containing public business, from the Mayor, per City of San Jose v Superior Court

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

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From: Office of the Mayor

This was previously provided to this address on March 5, 2020 though apparently in response to a different thread. I want to make sure receipt is acknowledged.

This is in response to the request: "All inquiries made to mayorspressoffice@sfgov.org<mailto:mayorspressoffice@sfgov.org> from February 15, 2020 to present (inclusive), and all of your office's replies"

Please note that certain information, such as personal contact information, has been redacted to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.

From: Anonymous Person

Yes I received "20200215-ALL_Redacted" back then and now, correct.

From: Office of the Mayor

Anonymous,

This further responds to your request below:

"Please provide, as an immediate disclosure request, and as described in the second para of the Memo ( https://cdn.muckrock.com/foia_files/2020/02/18/Executive_Directive_20_1_Cooperation_with_City_Attorney_and_Controller_Investigation.pdf )
every record memorializing the request made by the Mayor to the Controller or City Attorney, and any other directives issued by the Mayor to her employees including Naomi Kelly or all staff. This includes communication by London Breed herself, or her staff on her behalf in order to effectuate directive 20-01."

Please see the attached responsive records. Please note that certain records have been withheld on the basis of the attorney/client privilege. See Gov't Code § 6254(k); Evidence Code § 954; SF Admin. Code § 67.21(k).

Let me know if you have any questions.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Dear Anonymous,

We have no responsive agendas or meeting minutes responsive to your request below.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Hello Anonymous: We are in receipt of and thank you for your email including your new complaint attachments. I have assigned your complaint file no. 20075. Please complete a complaint form located in the link below. I will forward your complaint to the Mayor's office by tomorrow afternoon. In the meantime, let me know if you have questions.
https://sfgov.org/sunshine/filing-complaint-sunshine-ordinance-task-force

Cheryl Leger
Assistant Clerk, Board of Supervisors
Cheryl.Leger@sfgov.org<mailto:Cheryl.Leger@sfgov.org>
Tel: 415-554-7724
Fax: 415-554-5163
www.sfbos.org

[CustomerSatisfactionIcon]<http://www.sfbos.org/index.aspx?page=104> Click here<http://www.sfbos.org/index.aspx?page=104> to complete a Board of Supervisors Customer Service Satisfaction form.

The Legislative Research Center<http://www.sfbos.org/index.aspx?page=9681> provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998.

Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy.

From: Office of the Mayor

Dear Anonymous: The pages in this exhibit are not rotated correctly and the document would not cooperate when I tried to fix it. Please resubmit and I will then send out your complaint to the Respondent. Have a happy 4th.

Cheryl Leger
Assistant Clerk, Board of Supervisors
Cheryl.Leger@sfgov.org<mailto:Cheryl.Leger@sfgov.org>
Tel: 415-554-7724
Fax: 415-554-5163
www.sfbos.org

[CustomerSatisfactionIcon]<http://www.sfbos.org/index.aspx?page=104> Click here<http://www.sfbos.org/index.aspx?page=104> to complete a Board of Supervisors Customer Service Satisfaction form.

The Legislative Research Center<http://www.sfbos.org/index.aspx?page=9681> provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998.

Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy.

From: Office of the Mayor

Anonymous,

Please see the responsive calendars of Mayor Breed from the time period spanning her first inauguration up through October 31, 2019. Please note that any redactions are of personal contact information and are made to avoid an unwarranted breach of personal privacy. See Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.

The responsive information has been provided in a PDF format for its ease of transferability and accessibility, consistent with Cal. Gov. Code 6253.9(a)(1). Metadata from any native format has not been provided to avoid risks to the security and integrity of the original record as well as the city's data and information technology systems and to avoid the release of exempt confidential or privileged information. See Cal. Gov. Code 6253.9 (f) and 6254.19. The PDF format ensures the security and integrity of the original record as well as the security and integrity of the city's data and information technology systems.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

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From: Anonymous Person

Cheryl,

Attached is a refiling of the amended SOTF 20075. Please use only this new complaint.

Please note, Exhibit B is too large to send, it is instead linked here: https://cdn.muckrock.com/foia_files/2020/06/05/Anonymous_Request_Response_6.5.20_Redacted.pdf (please include it in the complaint).

--Anonymous

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

From: Anonymous Person

Actually, just hold on sending out 20075 for now. I'll be able to consolidate the Mayoral issues into one complaint in a bit, and send you an updated complaint - Thanks!

From: Office of the Mayor

Anonymous,

See the attached responsive records. Please note that personal contact information has been redacted to protect personal privacy. Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

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From: Office of the Mayor

See the additional responsive records to the request below. Please note that personal contact information has been redacted to protect personal privacy. Cal. Govt. Code Secs. 6254(c), California Constitution, Art. I, Sec. 1.

  • Fwd_ Mayor Ed Lee on Wednesday, December 12th. Event_Redacted

  • Fwd_ 2019 CNY Schedule for Mayor Breed_Redacted

  • Fwd_ 8th Annual San Francisco Chinatown Ping Pong Festival- July 14th & 15th_Redacted

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