Mayor's Meeting Notes - Immediate Disclosure Request

twitter.com/journo_anon Public Records Requester filed this request with the Office of the Mayor of San Francisco, CA.

It is a clone of this request.

Due Oct. 31, 2022
Est. Completion None
Status
Awaiting Response
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Communications

From: twitter.com/journo_anon Public Records Requester

Mayor Breed and Office of the Mayor,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA. This is also a 67.21(c) request for the statement of quantity, nature, and form (even if exempt!) for each of #1, 2, and 3, within 7 days without extension.

All records must be provided in rolling fashion.

Please remember to justify all redactions with specificity - there is an Adobe Acrobat menu item designed exactly for this where you can code each redaction with a statute section number and then apply all the redactions, instead of writing a typed letter describing page locations (though it is your choice, Acrobat's functionality is superior).

Although you may not retain the records below formally, if you retain, own, use, or prepared them at the time of receipt of request you must provide them.

Please provide:
1. This is an immediate disclosure request for meeting minutes/agendas/prep notes/written speeches (whether written before or after the meeting) for any meetings for the Mayor from today until March 31, 2021. These other documents have a lot more detailed policy/politics information than the Outlook calendar entries, and they are known to exist (as you recently produced). For all documents originally in Word, Excel, Powerpoint, or PDF format please produce an exact copy of the original record. You must produce any electronic format requested which is available to you - SFAC 67.21(L).

Just as with calendar entries pursuant to SOTF 19103, these documents should be able to have just the security procedures of a local police agency redacted (if needed) for future meetings.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: Office of the Mayor

Anonymous,

We have received your request below in the Office of the Mayor. Please note that we have located responsive records and we are continuing to process our response along with responses to several of your other requests. We anticipate providing responsive records in approximately three weeks. See Cal. Gov. Code § 6253(c).

Please note that Admin Code 67.21(c) remains suspended pursuant to the Fifth Supplement to the proclamation declaring a local emergency due to the COVID-19 pandemic.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: twitter.com/journo_anon Public Records Requester

Andres Powers:

This is an immediate disclosure request for all emails sent by you announcing new COVID testing sites, including those you purportedly claim are confidential (though there is no CPRA exemption for them).

Provide exact PDF copies of each email separately, with all formatting, URLs, images, attachments, To/From/Cc/Bcc, email addresses; other headers are not requested at this time.

We have some records of these and will crosscheck your responses. As you know, we will file complaints for every violation of the Sunshine Ordinance and CPRA.

Sincerely,
Anonymous

From: twitter.com/journo_anon Public Records Requester

FYI this request was issued to Andres Powers:

Andres Powers:

This is an immediate disclosure request for all emails sent by you announcing new COVID testing sites, including those you purportedly claim are confidential (though there is no CPRA exemption for them).

Provide exact PDF copies of each email separately, with all formatting, URLs, images, attachments, To/From/Cc/Bcc, email addresses; other headers are not requested at this time.

We have some records of these and will crosscheck your responses. As you know, we will file complaints for every violation of the Sunshine Ordinance and CPRA.

Sincerely,
Anonymous

From: Office of the Mayor

Anonymous,

This is in response to your public records request below directed to Andres Power. We have performed an inquiry and we have no responsive records.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the attached records responsive to your request below. Please not that personal contact information has been redacted to protect personal privacy. See Cal. Gov. Code § 6254(c), California Constitution, Art. I, Sec. 1.

Additional responsive records will be provided on a rolling basis.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the additional records responsive to your request below. Please note that personal contact information has been redacted to protect personal privacy, as indicated on the face of the documents. See Cal. Gov. Code § 6254(c), California Constitution, Art. I, Sec. 1. The other redaction is made to withhold a draft recommendation of the author. See S.F. Admin Code 67.24(a)(1)).

This completes our production in response to this request.
Regards,

Hank Heckel
Compliance Officer
Office of the Mayor
City and County of San Francisco

From: twitter.com/journo_anon Public Records Requester

A. Please provide any meeting prep notes, minutes, agendas, for any 2020 or 2021 Breed meeting about or mentioning any of the following topics:
1) COVID, emergency decisions, vaccines, emergency orders
2) School board, school reopening, school renaming, board recall, reopening lawsuit, Lowell admissions
3) Black Lives Matter, George Floyd protests, and police response thereto; police defunding/refunding
4) Sunshine Ordinance, CPRA, Brown Act, changes to those laws, or any records request or response thereto
5) Any meeting whose notes mention that one of the participants or organizers is a donor to Breed or anyone else
6) Choice of CIty Attorney or expression of interest in being City Attorney

Also for your Feb 17, 2021 dept head meeting, if those notes accurately reflect what actually happened at the meeting, an acceptable Prop G general statement of issues discussed could have been "COVID-19 public health indicators; COVID-19 Vaccines; budget".

From: Office of the Mayor

Anonymous,

Further to our previous invocation of the rule of reason regarding your requests and the volume, scope and complexity of this request, it will take us several weeks to process this request. Responsive documents will be provided on a rolling basis.
Regards,

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see the attached records responsive to Items 2 and 3 of your request below. Please note that redactions appear in the staff contact sections of the documents to protect personal privacy. Gov Code § 6254(c), California Constitution, Art. I, Sec. 1. Please also note that certain information has been redacted because it constitutes the draft recommendation of the author and the balance of the public interests weighs against disclosing such non-final recommendations of staff. See Admin Code 67.24(a)(1); Cal. Gov. Code § 6254(a); 6255(a).

The Office of the Mayor has not located any responsive records for Items 4-6 of your request.

Regarding Item 1, can you please provide a further date restriction and/or keyword or topic limitation so that we may further focus and expedite our response? The request is quite broad in that it seeks notes and minutes relating to COVID for the entirety of the nearly two years of the pandemic.
Regards,

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco

From: twitter.com/journo_anon Public Records Requester

Do you or the DCAs even read the laws you cite?

67.24(a)(1) says you can't withhold drafts under GC 6254(a) "or any other provision." Even if you supposedly suspend 67.24(g) and (i), you STILL can't use GC 6255 for a draft. Because you didn't suspend 67.24(a) too!

You guys screwed up trying to CYA your improper draft citation with a balancing test citation =)

I expect better from you all lol.

From: Office of the Mayor

Anonymous,

Regarding Item 1 of your request below regarding meeting prep notes to the Mayor concerning COVID and the emergency orders, we asked you for some limiting factor of a subset of issues, keyword or a further date limitation to facilitate a meaningful response to this extremely broad request. Accordingly, we will interpret your request as related to the briefing materials regarding the initial COVID declaration of emergency and shelter-in-place orders.

Please see the attached responsive records. Please note that redactions appear in the staff contact sections of the documents to protect personal privacy. Gov Code § 6254(c), California Constitution, Art. I, Sec. 1.
Regards,

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco

  • 02.24.2020 Quarterly Meeting with UCSF Chancellor Hawgood and Vice Chancellor Vega_Redacted

  • 3.2.2020 Mayor London Breed COVID-19 Press Conference FINAL_Redacted

  • 03.16.20 COVID-19 Press Conference_Sick Leave_Notes_NEW ORDERv2_Redacted

  • 02.17.2021 Department Head Meeting Draft event notes_Redacted

From: twitter.com/journo_anon Public Records Requester

Your interpretation is incorrect. Preserve and produce the full set of COVID/order-related notes in rolling fashion.
The public will know exactly the extent of how the Mayor exercised her emergency powers and all the information she used to change her response over time, since your office has destroyed to destroy some emails related to COVID already.

Do not let any records responsive to my original request be deleted or fail to be preserved. Your response will be appealed.

From: Office of the Mayor

Anonymous,

We are preserving the records. Your request is unreasonably broad and would be subject to a rule of reason invocation independently irrespective of the global rule of reason applied to your requests. Additional responsive records will be provided on a rolling basis.
Regards,

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco

From: Office of the Mayor

Anonymous,

Please see additional records responsive to your request below. Please note that personal contact information has been redacted to protect personal privacy. Cal. Const. Art. I, Section 1.
Regards,

Hank Heckel
Legal Compliance Officer
Office of the Mayor
City and County of San Francisco

  • 07.07.2020 Press Conference- Health Indicators and Reopening_Redacted

  • 03.23.20 COVID-19 Press Conference_Redacted

  • 03.25.20 COVID-19 Press Conference_Hospital Preparations v2_Redacted

  • 03.27.20 COVID-19 Press Conference - Testing and Stay Home Notes_Redacted

  • 04.03.20 COVID-19 Press Conference_Redacted

  • 04.20.20 Call with CBC and AAMC re COVID-19_Redacted

  • 01. Notes - 04.27.2020 Small Business COVID-19 Webinar (Cancino, Juan Carlos (ECN))_JR_Redacted

  • 04. COVID-19 and Homelessness Background

  • Talking Points for CBC and AAMA

  • 01. AAMA Letter to President Trump re Race, Ethnicity and Supply Chain Data re COVID-19

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From: twitter.com/journo_anon Public Records Requester

You know what Hank, let's test your theory that that you can deem this specific request "unreasonably broad." See you at SOTF.

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