Lists of Records Requests and Complaints - Immediate Disclosure Request (SF City Attorney)

twitter.com/journo_anon Public Records Requester filed this request with the San Francisco City Attorney of San Francisco, CA.
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From: twitter.com/journo_anon Public Records Requester

Good afternoon,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

In preparation for publishing my story on the audit of San Francisco public records compliance, I will also be sampling your responses to other persons.

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA, made on October 5, 2019. This is also a 67.21(c) request for the statement of quantity, nature, and form (even if exempt!) for each of the items below within 7 days without extension.

All records must be provided in rolling fashion. To make this go faster, the following information may be redacted WITHOUT providing particular justification: non-government personal email addresses, non-government phone numbers, non-government personal home addresses, non-government tax/bank/SSN/license/ID numbers; specifically you may state that all redactions not otherwise justified by specific instance happen to be one of those 4 categories and if true I will not contest that. All other redactions must be justified with particularity. Please also note that if you already released a record to someone else and waived any exemptions by doing this, you must also provide the record to me and without further redaction -- you cannot discriminate by requester. Do not exclude records merely because you think they are from or to me - remember I am merely one of many MuckRock.com users.

Please provide:

1. IMMEDIATE DISCLOSURE: an electronic copy of all logs, tables, lists, databases, or spreadsheet(s) used by your office to track public records requests between and including Jan 1, 2018 to Oct 5, 2019, including but not limited to subject, date received, date responded, staff member responsible, requester, status, etc. If your log has more than the dates specified do not truncate it - I am asking for the full logs that at least include those dates. You may provide native formats. Alternatively, you may export any spreadsheets to .CSV format - as your security or IT staff will tell you, CSV does not contain information that cannot be seen by non-technical examination. If CSV is infeasible, you are also welcome to virtually print such items directly to PDF form and redact them in Adobe. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure immediacy of disclosure, in this and only this request, native spreadsheet formats and metadata are NOT specifically required (though you are welcome to provide them if it can be provided immediately). However, do NOT physically print and scan the record - that just makes my life harder for no reason and will be appealed, and it is quite obvious the Task Force will likely again reject that.

If you do not have such logs covering Jan 1, 2018 to Oct 5, 2019, then instead provide #2 and 3. If you provide #1, you do not need to provide #2 or #3 at this time.

2. REGULAR DISCLOSURE: an electronic copy of all CPRA/Sunshine requests made to your office between and including Jan 1, 2018 to Oct 5, 2019. You are welcome to virtually print such items directly to PDF form and redact them in Adobe. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure rapid disclosure, in this and only this request, native email formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). However, do NOT physically print and scan electronic records - that just makes my life harder for no reason and will be appealed, and it is quite obvious the Task Force will again reject that.

3. REGULAR DISCLOSURE: an electronic copy of all CPRA/Sunshine request responses made by your office between and including Jan 1, 2018 to Oct 5, 2019. You do not need to provide the responsive *records* - just your responses (your determinations and transmittal letters). You are welcome to virtually print such items directly to PDF form and redact them in Adobe. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure rapid disclosure, in this and only this request, native email formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). However, do NOT physically print and scan electronic records - that just makes my life harder for no reason and will be appealed, and it is quite obvious the Task Force will likely again reject that.

Provide #4 and 5 regardless:

4. REGULAR DISCLOSURE: an electronic copy of all CPRA/Sunshine complaints made to your office between and including Jan 1, 2018 to Oct 5, 2019 - include any complaints made directly by the public AND every complaint notification from the SOTF. You are welcome to virtually print such items directly to PDF form and redact them in Adobe. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure rapid disclosure, in this and only this request, native email formats and metadata are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). However, do NOT physically print and scan electronic records - that just makes my life harder for no reason and will be appealed, and it is quite obvious the Task Force will likely again reject that.

5. REGULAR DISCLOSURE: an electronic copy of all CPRA/Sunshine responses to complaints made by your office between and including Jan 1, 2018 to Oct 5, 2019 - include any responses sent directly to requesters and also those to the SOTF. You are welcome to virtually print such items directly to PDF form and redact them in Adobe. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure rapid disclosure, in this and only this request, native email formats and metadata are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). However, do NOT physically print and scan electronic records - that just makes my life harder for no reason and will be appealed, and it is quite obvious the Task Force will likely again reject that.

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: San Francisco City Attorney

Dear Requester,

I am writing in response to your immediate disclosure request received on 10/07/19. Please note that we are invoking an extension of time under Government Code section 6253(c) due to the need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records. We will endeavor to process your request as quickly as possible and anticipate responding no later than the close of business 10/22/19.

Please send replies to cityattorney@sfcityatty.org<mailto:cityattorney@sfcityatty.org>

Sincerely,

[cid:image002.jpg@01D57DBC.803CCE90]Elizabeth A. Coolbrith
Paralegal
Office of City Attorney Dennis Herrera
(415) 554-4685 Direct
www.sfcityattorney.org
Find us on: Facebook<https://www.facebook.com/sfcityattorney/> Twitter<https://twitter.com/SFCityAttorney> Instagram<https://www.instagram.com/sfcityattorney/>

From: twitter.com/journo_anon Public Records Requester

No. SFAC 67.25(b) provides for 10 days. I will wait only until CoB 10/18/2019.
The CPRA (6253(c)) applies only when its rules are less demanding than the Sunshine Ordinance.

Sincerely,
Anonymous

From: San Francisco City Attorney

While section 67.25 does mention a 10-day period, the provision of the PRA it refers to is expired and therefore does not apply. See p. 95 of our office's Good Government Guide. In any case, even if that provision of the PRA did still apply, it specified an extension of 10 "business days." In this case, 10 business days results in a deadline of 10/23, rather than 10/22. We believe 10/22 is the correct deadline.

Sincerely,

[cid:image002.jpg@01D57DD5.171277D0]Elizabeth A. Coolbrith
Paralegal
Office of City Attorney Dennis Herrera
(415) 554-4685 Direct
www.sfcityattorney.org
Find us on: Facebook<https://www.facebook.com/sfcityattorney/> Twitter<https://twitter.com/SFCityAttorney> Instagram<https://www.instagram.com/sfcityattorney/>

From: twitter.com/journo_anon Public Records Requester

SFAC 67.25 says "10 days" not "10 business days"

Ambiguities must be resolved in favor of providing the public greater access. Therefore since 6456.1 no longer exists you should follow the words of 67.25 and use '10 days.'

As always, your Good Government Guide has no legal authority to restrict right of public access - it is after all just a guide.

--Anonymous

From: San Francisco City Attorney

Dear requester,

Attached please find documents responsive to item nos. 4 and 5 in your below request. We plan to respond to item no. 1 on the due date.

Thanks,

[cid:image002.jpg@01D584EB.2F943240]Elizabeth A. Coolbrith
Paralegal
Office of City Attorney Dennis Herrera
(415) 554-4685 Direct
www.sfcityattorney.org
Find us on: Facebook<https://www.facebook.com/sfcityattorney/> Twitter<https://twitter.com/SFCityAttorney> Instagram<https://www.instagram.com/sfcityattorney/>

From: San Francisco City Attorney

Dear requester,

Please see attached record responsive to part one of your below request. Please note we have redacted information covered by attorney work product (Cal. Gov't Code § 6276.04; Cal. Code of Civil Pro. § 2018.030).

Please send replies to cityattorney@sfcityatty.org<mailto:cityattorney@sfcityatty.org>

Sincerely,

[cid:image002.jpg@01D588EB.BA79E360]Elizabeth A. Coolbrith
Paralegal
Office of City Attorney Dennis Herrera
(415) 554-4685 Direct
www.sfcityattorney.org
Find us on: Facebook<https://www.facebook.com/sfcityattorney/> Twitter<https://twitter.com/SFCityAttorney> Instagram<https://www.instagram.com/sfcityattorney/>

From: twitter.com/journo_anon Public Records Requester

Below is an Immediate disclosure request. Exact copies are requested. Any format is fine other than printing/scanning.

1. an electronic copy of all logs, tables, lists, databases, or spreadsheet(s) used by your office to track public records requests for 2019 including all columns or fields that you track. Do not remove columns that you think are exempt. Keep the column names and redact the values if need be. If you withhold any info, you need to justify it with a footnote or other clear reference. You do not need to extract just year 2019 if your spreadsheet has more than 2019.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request and various services that mirror those documents for analysis and research by journalists and the general public (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

Thanks,
Anonymous

From: San Francisco City Attorney

Dear Requester,

I am writing in response to your immediate disclosure request received on 12/23/19. Please note that we are invoking an extension of time under Government Code section 6253(c) and Administrative Code section 67.25(b) due to the need to search through, and redact as appropriate, a voluminous amount of information in order to respond to your request. We will endeavor to process your request as quickly as possible and anticipate responding no later than the close of business day 01/06/2020.

Please send replies to cityattorney@sfcityatty.org<mailto:cityattorney@sfcityatty.org>

Sincerely,

[cid:image003.jpg@01D5BA48.57C99CE0]Odaya Buta
Legal Assistant
Office of City Attorney Dennis Herrera
(415) 554-4700 Reception
odaya.buta@sfcityatty.org<mailto:odaya.buta@sfcityatty.org>
www.sfcityattorney.org
Find us on: Facebook<https://www.facebook.com/sfcityattorney/> Twitter<https://twitter.com/SFCityAttorney> Instagram<https://www.instagram.com/sfcityattorney/>

This message and any attachments are solely for the intended recipient and may include privileged or confidential information.
If you have received this communication in error, please notify the sender immediately, and permanently delete this message and any attachments.

From: San Francisco City Attorney

Dear requester,

I am responding on behalf of the City Attorney’s Office to your below request. Attached is the responsive document. The redacted text in the “notes” field is exempt from disclosure under the attorney work product doctrine (Cal. Gov’t Code § 6276.04; Cal. Code of Civil Pro. § 2018.030).

Please send replies to cityattorney@sfcityatty.org<mailto:cityattorney@sfcityatty.org>
Sincerely,

[cid:image002.jpg@01D5C479.F1057010]Elizabeth A. Coolbrith
Paralegal
Office of City Attorney Dennis Herrera
(415) 554-4685 Direct
www.sfcityattorney.org
Find us on: Facebook<https://www.facebook.com/sfcityattorney/> Twitter<https://twitter.com/SFCityAttorney> Instagram<https://www.instagram.com/sfcityattorney/>

From: twitter.com/journo_anon Public Records Requester

Hi,

There appears to be discussion and/or identity of whistleblower info in here. Do you wish to replace this production?

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request and various services that mirror those documents for analysis and research by journalists and the general public (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

From: San Francisco City Attorney

Dear requester,

Please see attached corrected responsive document. We have redacted possible whistleblower information, out of an abundance of caution.

Thanks,

[cid:image003.jpg@01D5C491.38974F40]Elizabeth A. Coolbrith
Paralegal
Office of City Attorney Dennis Herrera
(415) 554-4685 Direct
www.sfcityattorney.org
Find us on: Facebook<https://www.facebook.com/sfcityattorney/> Twitter<https://twitter.com/SFCityAttorney> Instagram<https://www.instagram.com/sfcityattorney/>

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