HSOC shelter beds
| Submitted | May 25, 2021 |
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Communications
From: Anonymous
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)) directed to your agency and its department head. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce records.
Please provide all emails, records, or data pertaining to a) the number of shelter beds set aside for HSOC or its ERT (encampment resolution team), b) the number of shelter beds set aside for the HOT outreach works, and c) the nature of these beds - what shelter they are located in and their duration. Please provide that data for every day from the period of Jan 1st, 2021 through March 31st, 2021. In other words, the data should show how many shelter beds and what kind of shelter beds were set aside for the ERT and HOT outreach workers on each day from that period.
Please explain the way this shelter bed information is stored- if it is kept in a database, please provide the name of the database and please release its data dictionary.
Please provide any meeting minutes from daily meetings pertaining to the aforementioned shelter set-asides or emails containing such minutes. Please be sure to include all city officials names and email addresses in the CC and BCC fields.
Please see this link for HSH minutes which references the fact that beds are set aside for HSOC purposes (Mary Ellen Caroline: Executive Director for the Department of Emergency Management refers to "HSOC set asides"): https://hsh.sfgov.org/wp-content/uploads/2020/01/Nov.20th-HSOC-Minutes.pdf
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Anonymous
From: Department of Homelessness And Supportive Housing
Dear Anonymous,
Thank you for your inquiry. We received your request today and have assigned it S052621Anonymous for reference. In your request, you asked for the following:
1. All emails, records, or data pertaining to
* the number of shelter beds set aside for HSOC or its ERT (encampment resolution team),
* the number of shelter beds set aside for the HOT outreach works, and
* the nature of these beds - what shelter they are located in and their duration.
Please provide that data for every day from the period of Jan 1st, 2021 through March 31st, 2021
If we have misunderstood your request, please let us know immediately. Our department will conduct a search to identify and compile documents that are responsive to the requested information. Pursuant to Mayor London Breed's Proclamation dated March 13, Sections 67.25(a) and 67.25(b) of the Administrative Code are suspended for the duration of the local emergency. For this reason, we are treating your Immediate Disclosure Request as a standard public records request, subject to the normally applicable 10-day response time, with a possible extension. The Sunshine Ordinance requires departments to respond as soon as possible or within ten calendar days from receipt of any records requests. We will respond on or before Monday, June 7, 2021.
Thank you,
[DHSH_symbol_COLOR_rgb]HSH Sunshine
San Francisco Department of Homelessness and Supportive Housing
HSHSunshine@sfgov.org<mailto:HSHSunshine@sfgov.org>
Learn: hsh.sfgov.org | Follow: @SF_HSH<http://twitter.com/sf_hsh> | Like: @SanFranciscoHSH <http://facebook.com/sanfranciscohsh>
CONFIDENTIALITY NOTICE: This e-mail is intended for the recipient only. If you receive this e-mail in error, notify the sender and destroy the e-mail immediately. Disclosure of the Personal Health Information (PHI) contained herein may subject the discloser to civil or criminal penalties under state and federal privacy laws.
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From: Anonymous
Thank you, in addition I also requested “meeting minutes” pertaining to set-asides from those dates and to “please explain the way this shelter bed information is stored- if it is kept in a database, please provide the name of the database and please release its data dictionary.”
From: Department of Homelessness And Supportive Housing
You did request that additional information, my apologies. I, and our staff, take “all emails, records, or data” to include meeting minutes records kept. However, I will be sure to especially note that those are to be included. Thank you for further clarifying. We look forward to providing a response to this request.
Sincerely,
[DHSH_symbol_COLOR_rgb]HSH Sunshine
San Francisco Department of Homelessness and Supportive Housing
HSHSunshine@sfgov.org<mailto:HSHSunshine@sfgov.org>
Learn: hsh.sfgov.org | Follow: @SF_HSH<http://twitter.com/sf_hsh> | Like: @SanFranciscoHSH <http://facebook.com/sanfranciscohsh>
CONFIDENTIALITY NOTICE: This e-mail is intended for the recipient only. If you receive this e-mail in error, notify the sender and destroy the e-mail immediately. Disclosure of the Personal Health Information (PHI) contained herein may subject the discloser to civil or criminal penalties under state and federal privacy laws.
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From: Anonymous
Thank you, also please include the information about how the shelter beds information is stored and the full data dictionary if one exists. That piece is critical.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on May 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Homelessness And Supportive Housing
Dear Anonymous,
Please note that we are invoking an extension of time to continue our response for up to 14 days under Government Code § 6253(c) and San Francisco Admin. Code § 67.25(b) in order to search for, collect, and appropriately examine a voluminous amount of separate and distinct records included in a single request. This request is more voluminous than originally planned. We will have an initial batch of documents for you on or before Monday, June 21, 2021. HSH staff will continuing to locate and review additional responsive non-privileged documents and will provide those documents to you on a rolling basis. S.F. Admin. Code § 67.25 (d).
Thank you for your patience.
[DHSH_symbol_COLOR_rgb]HSH Sunshine
San Francisco Department of Homelessness and Supportive Housing
HSHSunshine@sfgov.org<mailto:HSHSunshine@sfgov.org>
Learn: hsh.sfgov.org | Follow: @SF_HSH<http://twitter.com/sf_hsh> | Like: @SanFranciscoHSH <http://facebook.com/sanfranciscohsh>
CONFIDENTIALITY NOTICE: This e-mail is intended for the recipient only. If you receive this e-mail in error, notify the sender and destroy the e-mail immediately. Disclosure of the Personal Health Information (PHI) contained herein may subject the discloser to civil or criminal penalties under state and federal privacy laws.
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image001
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on May 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Homelessness And Supportive Housing
Good morning,
This email pertains to your Sunshine Request S052621Anonymous2 submitted on May 26 for all emails, records, or data pertaining to:
* the number of shelter beds set aside for HSOC or its ERT (encampment resolution team),
* the number of shelter beds set aside for the HOT outreach works, and
* the nature of these beds - what shelter they are located in and their duration.
For every day from the period of Jan 1st, 2021 through March 31st, 2021
We have attached an initial batch of responsive documents. HSH staff is continuing to locate and review additional responsive non-privileged documents and will provide those documents to you on a rolling basis. S.F. Admin. Code § 67.25 (d).
* Please note: Personnel information included in responsive documents, but not subject to disclosure under S.F. Adm. Code Sec. 67.24(c) and personal cell phone numbers were redacted under Cal. Govt. Code Secs. 6254(c), 6254(a), and Cal. Const. Art. 1, Sec. 1.
Thank you,
[DHSH_symbol_COLOR_rgb]HSH Sunshine
San Francisco Department of Homelessness and Supportive Housing
HSHSunshine@sfgov.org<mailto:HSHSunshine@sfgov.org>
Learn: hsh.sfgov.org | Follow: @SF_HSH<http://twitter.com/sf_hsh> | Like: @SanFranciscoHSH <http://facebook.com/sanfranciscohsh>
CONFIDENTIALITY NOTICE: This e-mail is intended for the recipient only. If you receive this e-mail in error, notify the sender and destroy the e-mail immediately. Disclosure of the Personal Health Information (PHI) contained herein may subject the discloser to civil or criminal penalties under state and federal privacy laws.
From: Department of Homelessness And Supportive Housing
Good afternoon,
This email pertains to your Sunshine Request S052621Anonymous2 submitted on May 26 for all emails, records, or data pertaining to:
* the number of shelter beds set aside for HSOC or its ERT (encampment resolution team),
* the number of shelter beds set aside for the HOT outreach works, and
* the nature of these beds - what shelter they are located in and their duration.
For every day from the period of Jan 1st, 2021 through March 31st, 2021
This is the link to the rest of the documents we believe are responsive to your request.<https://dhsh.box.com/s/yz9o6x7ele31rzn26ztbz710qrojleiw> We have also included the initial batch of responsive documents sent 7/2/2021. This completes our response to this request, and we now consider it closed.
* Please note: Personnel information included in responsive documents, but not subject to disclosure under S.F. Adm. Code Sec. 67.24(c) and personal cell phone numbers were redacted under Cal. Govt. Code Secs. 6254(c), 6254(a), and Cal. Const. Art. 1, Sec. 1.
Thank you,
[DHSH_symbol_COLOR_rgb]HSH Sunshine
San Francisco Department of Homelessness and Supportive Housing
HSHSunshine@sfgov.org<mailto:HSHSunshine@sfgov.org>
Learn: hsh.sfgov.org | Follow: @SF_HSH<http://twitter.com/sf_hsh> | Like: @SanFranciscoHSH <http://facebook.com/sanfranciscohsh>
CONFIDENTIALITY NOTICE: This e-mail is intended for the recipient only. If you receive this e-mail in error, notify the sender and destroy the e-mail immediately. Disclosure of the Personal Health Information (PHI) contained herein may subject the discloser to civil or criminal penalties under state and federal privacy laws.
