FAMSF Calendars and Meetings - Immediate Disclosure Request

Anonymous Person filed this request with the Fine Arts Museums Of San Francisco of San Francisco, CA.
Status
Completed

Communications

From: Anonymous Person

Fine Arts Museums Of San Francisco ,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA, made on October 8, 2019 re: your department head's calendars. This is also a 67.21(c) request for the statement of quantity, nature, and form (even if exempt!) for each of #1, 2, and 3, within 7 days without extension. For the quantity of #1, I would like the number of meetings, each of which is an item being requested.

Mr. Heckel, Compliance Officer for the Mayor, made an intriguing assertion at the full SOTF hearing for Case 19047. While the task force ruled against the Mayor for *prior* calendar records, Mr. Heckel appeared to argue that all future meetings of the Mayor are somehow completely secret (the SOTF did not rule on future meetings since they were not requested in 19047). I will be testing that purported claim of exemption. Note that it is implausible that there would be no prospective scheduling information for upcoming events your department head must attend to, even though Prop G/67.29-5 requires no such calendar be kept.

All calendars, whether Prop G/67.29-5 or not, that your agency prepared, owned, used, or retained re: the public's business are public records (see SOTF 19047, see also, Sup. of Records response of Sept. 6, citing the Good Government Guide).

I suspect your office may attempt to use Gov Code 6254(f). The entirety of a future schedule cannot possibly be confidential law enforcement investigatory records under GC 6254(f). This exemption does not even exist for your office, which is not “the office of the Attorney General [or] the Department of Justice, the Office of Emergency Services [or] any state or local police agency” so the first clause re: security procedures does not apply. Furthermore a calendar cannot be “investigatory or security files compiled by any other state or local agency for correctional, law enforcement, or licensing purposes.” This would an absurd stretch of the words of the statute; every meeting is not "for correctional, law enforcement, or licensing purposes." Information regarding the security detail for the department head may potentially be lawfully withheld under 6254(f) - but there is a lot more to a calendar than a security detail, such as normal political and policy meetings. I don't care about the security detail, and you may exclude the security detail info from responsive records. If you believe certain parts of a meeting record are redactable under 6254(f) or otherwise you must only redact each minimal portion and cite each justification.

All records must be provided in rolling fashion. If you use a web portal you must make all records available completely publicly , without any form of login or terms and conditions.
Alternatively please email all records directly to me.

Where the phrase "department head" is used, EACH of the following is included: President of FAMSF Board Jason Moment AND Director/CEO Thomas P. Campbell. You must provide responses for each.

Please read carefully the exact wording of my request as it is different than my prior ones. Please follow the Ordinance precisely as I am auditing your agency's public records regimen; as you are well aware, every violation of the Sunshine Ordinance will be appealed.

Please provide:
1a). IMMEDIATE DISCLOSURE: an electronic copy of the department head's *prospective/expected* calendar or schedule, with all expected events/items, from Oct 21 to Oct 28, 2019 (inclusive). Calendar items must include (but are not limited to): the exact start and end time of the meeting, the location, the title, all invitees and whether they accepted or not, attachments, inline images, if they exist in the record. We are specifically requesting ALL calendar/scheduling items, individually, for the department head, whether the department head themselves possesses them or their staff, whether they are labeled "Prop G" or not, and whether they are on a computer or in physical form (such as a diary, a physical calendar on a wall, etc.). You are welcome to virtually print/export
each item (not the summary view) directly to .PDF form in Outlook and redact them. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure immediacy of disclosure, in this and only this request, .ics format and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). Do NOT physically print and re-scan records

1b). IMMEDIATE DISCLOSURE: an electronic copy of the department head's calendar or schedule, with all events/items, from Sep 30 to Oct 7, 2019 (inclusive). Calendar items must include (but are not limited to): the exact start and end time of the meeting, the location, the title, all invitees and whether they accepted or not, attachments, inline images, if they exist in the record. We are specifically requesting ALL calendar/scheduling items, individually, for the department head, whether the department head themselves possesses them or their staff, whether they are labeled "Prop G" or not, and whether they are on a computer or in physical form (such as a diary, a physical calendar on a wall, etc.). You are welcome to virtually print/export
each item (not the summary view) directly to .PDF form in Outlook and redact them. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure immediacy of disclosure, in this and only this request, .ics format and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). Do NOT physically print and re-scan records.

2. REGULAR DISCLOSURE: If the department head or any of the department head's staff uses any invitation/guestlist tracking systems on behalf of the department head (such as Outlook's invite mechanism OR regular emails), those items are included within the scope of this request #2, for the date range in #1. In order to ensure rapid disclosure, in this and only this request, particular formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided rapidly).

3. REGULAR DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of the department head, their senior-most deputy, their chief of staff (or equivalent, and deputy chiefs), and all personal/secretarial/administrative assistants, such that each such official either provide all records responsive to #1 that are present on their personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business), or provide a declaration/affidavit that no such records exist. All such affidavits are also requested. In order to ensure rapid disclosure, in this and only this request, particular formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided rapidly).

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: Fine Arts Museums Of San Francisco

Sir/Ma'am,

Regarding your immediate disclosure requests, 1a and 1b, for FAMSF
Calendars and Meetings, received on October 8, FAMSF is invoking an
extension of up to 14 days (until October 23) because of the need to
consult with another department. In addition, for your information, it
appears FAMSF received duplicate copy emails of this request.

Thank you, on behalf of FAMSF,
Melissa Powers
Manager of Board Relations and Special Projects

Fine Arts Museums of San Francisco
de Young
Legion of Honor

Golden Gate Park | 50 Hagiwara Tea Garden Drive | San Francisco, CA 94118
p 415.750.3690
e mpowers@famsf.org | famsf.org

From: Anonymous Person

SFAC 67.25 provides for 10 days, which is when I will expect the response.

Thanks,
Anonymous

From: Anonymous Person

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

This is a further additional immediate disclosure request for all items #1a,1b,2,3,4 but as applied to the Chair Emerita instead of the President and CEO. All caveats from the original request apply to this request as well, except for the definition of department head.

Thanks,
Anonymous

From: Fine Arts Museums Of San Francisco

Sir/Ma'am
Regarding your immediate disclosure requests, 1a and 1b, for FAMSF
Calendars and Meetings for Chair Emerita, received on October 9, FAMSF is
invoking an extension of up to 14 days (until October 24) because of the
need to consult with another department.
Thank you, on behalf of FAMSF,
Melissa Powers
Manager of Board Relations and Special Projects

Fine Arts Museums of San Francisco
de Young
Legion of Honor

Golden Gate Park | 50 Hagiwara Tea Garden Drive | San Francisco, CA 94118
p 415.750.3690
e mpowers@famsf.org | famsf.org

From: Fine Arts Museums Of San Francisco

Dear Sir/Madam,

Regarding your immediate disclosure requests, 1a and 1b, for FAMSF
Calendars and Meetings for Chair Emerita, received on October 9, FAMSF has
no responsive records.

Regarding your immediate disclosure requests, 1a and 1b, for FAMSF
Calendars and Meetings for President of FAMSF Board, received on October 9,
FAMSF has no responsive records.

Regarding your immediate disclosure requests, 1a and 1b, for FAMSF
Calendars and Meetings for FAMSF Director received on October 9, FAMSF has
60 responsive calendar entries. Three entries will be withheld because they
are personal. Two entries will be partially redacted to protect personal
privacy (home addresses, phone numbers).

Responsive documents will be provided to you by October 24.

Thank you, on behalf of FAMSF.

Megan Bourne

From: Anonymous Person

Thank you!

Keep in mind there is also due a 67.21(c) for the non-IDRs (nos 2 and 3, including a City of San Jose search).

From: Fine Arts Museums Of San Francisco

Hello,

Thank your for your e-mail but I am no longer with the Fine Arts Museums of San Francisco.

For Board of Trustees matters, please contact Megan Bourne at mbourne@famsf.org.  For requests for public information, please e-mail (mailto:mbourne@famsf.org) prr@famsf.org. (mailto:prr@famsf.org)

Thank you.
Melissa Powers

--

Melissa Powers
Manager of Board Relations and Special Projects

Fine Arts Museums of San Francisco
de Young
Legion of Honor

Golden Gate Park | 50 Hagiwara Tea Garden Drive | San Francisco, CA 94118
p 415.750.3690 e mpowers famsf.org (http://famsf.org) | famsf.org

From: Fine Arts Museums Of San Francisco

Hello,

Thank your for your e-mail but I am no longer with the Fine Arts Museums of San Francisco.

For Board of Trustees matters, please contact Megan Bourne at mbourne@famsf.org.  For requests for public information, please e-mail (mailto:mbourne@famsf.org) prr@famsf.org. (mailto:prr@famsf.org)

Thank you.
Melissa Powers

--

Melissa Powers
Manager of Board Relations and Special Projects

Fine Arts Museums of San Francisco
de Young
Legion of Honor

Golden Gate Park | 50 Hagiwara Tea Garden Drive | San Francisco, CA 94118
p 415.750.3690 e mpowers famsf.org (http://famsf.org) | famsf.org

From: Fine Arts Museums Of San Francisco

Anonymous,

In reference to the 10/8/19 Anonymous Requests (below), which are also the
subject of their 11/12/19 complaint to the Supervisor of Records, attached
are Department Head Thomas Campbell's calendar entries for the periods
9/30/19 - 10/7/19 and 10/21/19 - 1028/19. These are in response to items
1a and 1b below.

There are no additional responsive records to item 2 below - all is
contained in the attached records.

1a). IMMEDIATE DISCLOSURE: an electronic copy of the department head's
*prospective/expected* calendar or schedule, with all expected
events/items, from Oct 21 to Oct 28, 2019 (inclusive). Calendar items must
include (but are not limited to): the exact start and end time of the
meeting, the location, the title, all invitees and whether they accepted or
not, attachments, inline images, if they exist in the record. We are
specifically requesting ALL calendar/scheduling items, individually, for
the department head, whether the department head themselves possesses them
or their staff, whether they are labeled "Prop G" or not, and whether they
are on a computer or in physical form (such as a diary, a physical calendar
on a wall, etc.). You are welcome to virtually print/export

each item (not the summary view) directly to .PDF form in Outlook and
redact them. Do not cutoff information like long text that does not fit on
the screen - that would be unjustified withholding. In order to ensure
immediacy of disclosure, in this and only this request, .ics format and
headers are NOT specifically requested (though you are welcome to provide
them if it can be provided immediately). Do NOT physically print and
re-scan records

1b). IMMEDIATE DISCLOSURE: an electronic copy of the department head's
calendar or schedule, with all events/items, from Sep 30 to Oct 7, 2019
(inclusive). Calendar items must include (but are not limited to): the
exact start and end time of the meeting, the location, the title, all
invitees and whether they accepted or not, attachments, inline images, if
they exist in the record. We are specifically requesting ALL
calendar/scheduling items, individually, for the department head, whether
the department head themselves possesses them or their staff, whether they
are labeled "Prop G" or not, and whether they are on a computer or in
physical form (such as a diary, a physical calendar on a wall, etc.). You
are welcome to virtually print/export

each item (not the summary view) directly to .PDF form in Outlook and
redact them. Do not cutoff information like long text that does not fit on
the screen - that would be unjustified withholding. In order to ensure
immediacy of disclosure, in this and only this request, .ics format and
headers are NOT specifically requested (though you are welcome to provide
them if it can be provided immediately). Do NOT physically print and
re-scan records.

2. REGULAR DISCLOSURE: If the department head or any of the department
head's staff uses any invitation/guestlist tracking systems on behalf of
the department head (such as Outlook's invite mechanism OR regular emails),
those items are included within the scope of this request #2, for the date
range in #1. In order to ensure rapid disclosure, in this and only this
request, particular formats and headers are NOT specifically requested
(though you are welcome to provide them if it can be provided rapidly).

- prr@famsf.org

  • FAMSF_Campbell_Cal_by_appt_10_21_to_28_2019 - combined_Redacted

  • FAMSF_Campbell_Cal_by_appt_09_30_to_10_7_2019 - combined_Redacted

From: Fine Arts Museums Of San Francisco

Anonymous,

In response to item 3 in “California Public Records Act Request: FAMSF
Calendars and Meetings - Immediate Disclosure Request” dated October 8,
2019 “that a City of San Jose v Superior Court (2017) search be performed
of the department head, their senior-most deputy, their chief of staff (or
equivalent, and deputy chiefs), and all personal/secretarial/administrative
assistants, such that each such official either provide all records
responsive to #1 that are present on their personal
accounts/devices/property (solely to the extent the record or portion
thereof relates to the public's business), or provide a
declaration/affidavit that no such records exist. All such affidavits are
also requested. In order to ensure rapid disclosure, in this and only this
request, particular formats and headers are NOT specifically requested
(though you are welcome to provide them if it can be provided rapidly):”

There are no responsive records on the personal accounts/devices/property
of the department, their senior-most deputy, their chief of staff (or
equivalent and deputy chiefs) and all personal/secretarial/administrative
assistants.

- prr@famsf.org

From: Fine Arts Museums Of San Francisco

To Whom it May Concern,

Thank you for contacting the Fine Arts Museums of San Francisco. This email
is in response to your public records request submitted on Tuesday, October
8, 2019, pertaining to President of FAMSF Board Jason Moment, for:

*2. REGULAR DISCLOSURE: “California Public Records Act Request: FAMSF
Calendars and Meetings - Immediate Disclosure Request” dated October 8,
2019, "If the department head or any of the department head's staff uses
any invitation/guestlist tracking systems on behalf of the department head
(such as Outlook's invite mechanism OR regular emails), those items are
included within the scope of this request #2, for the date range in #1. In
order to ensure rapid disclosure, in this and only this request, particular
formats and headers are NOT specifically requested (though you are welcome
to provide them if it can be provided rapidly)."*

There are no responsive documents for this request.

*3. REGULAR DISCLOSURE: “California Public Records Act Request: FAMSF
Calendars and Meetings - Immediate Disclosure Request” dated October 8,
2019 “that a City of San Jose v Superior Court (2017) search be performed
of the department head, their senior-most deputy, their chief of staff (or
equivalent, and deputy chiefs), and all personal/secretarial/administrative
assistants, such that each such official either provide all records
responsive to #1 that are present on their personal
accounts/devices/property (solely to the extent the record or portion
thereof relates to the public's business), or provide a
declaration/affidavit that no such records exist. All such affidavits are
also requested. In order to ensure rapid disclosure, in this and only this
request, particular formats and headers are NOT specifically requested
(though you are welcome to provide them if it can be provided rapidly).”*

There are no responsive records on the personal accounts/devices/property
of the department head, their senior-most deputy, their chief of staff (or
equivalent and deputy chiefs) and all personal/secretarial/administrative
assistants.

This email is also in response to your public records request submitted on
Wednesday, October 9, 2019, for:

*"all items #1a,1b,2,3,4 but as applied to the Chair Emerita instead of the
President and CEO. All caveats from the original request apply to this
request as well, except for the definition of department head." *

For item 2, there are no responsive documents for this request.

For item 3, there are no responsive records on the personal
accounts/devices/property of the Chair Emerita, their senior-most deputy,
their chief of staff (or equivalent and deputy chiefs) and all
personal/secretarial/administrative assistants.

There was no item 4 included in the original request from October 8, 2019.

Thank you,

Fine Arts Museums of San Francisco

From: Anonymous Person

Thank you. Please provide as an immediate disclosure request, all communication between the records staff at FAMSF and Moment, Campbell, and Wilsey demonstrating that a search was requested and that they indeed had no responsive records on personal property re your response "RE: California Public Records Act Request: FAMSF Calendars and Meetings" provided Feb 18 2020.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: Fine Arts Museums Of San Francisco

To Whom it May Concern,

Thank you for contacting the Fine Arts Museums of San Francisco. This email
is in response to your public records request submitted on Tuesday,
February 18, 2020, for:

*"all communication between the records staff at FAMSF and Moment,
Campbell, and Wilsey demonstrating that a search was requested and that
they indeed had no responsive records on personal property re your response
"RE: California Public Records Act Request: FAMSF Calendars and Meetings"
provided Feb 18 2020.**"*

There are no responsive documents for this request.

Communications requested between FAMSF records staff and Director and CEO
Thomas P. Campbell and named staff, regarding the items of the October 8,
2019 public records request, were made in person.

Communications requested between FAMSF records staff and President of FAMSF
Board Jason Moment and named staff, regarding the items of the October 8,
2019 public records request, were made by phone.

Communications requested between FAMSF records staff and Chair Emerita
Diane Wilsey and named staff, regarding the items of the October 9, 2019
public records request, were made by phone.

Thank you,

Fine Arts Museums of San Francisco

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  • FAMSF_Campbell_Cal_by_appt_09_30_to_10_7_2019 - combined_Redacted

  • FAMSF_Campbell_Cal_by_appt_10_21_to_28_2019 - combined_Redacted