Custodian Working Group, Part 6 - Immediate disclosure request

twitter.com/journo_anon filed this request with the Department of Public Works of San Francisco, CA.
Tracking #

21-5474

Est. Completion Oct. 18, 2021
Status
Partially Completed

Communications

From: twitter.com/journo_anon

To Whom It May Concern:

Pursuant to the Sunshine Ordinance / California Public Records Act, I hereby request the following records, from July 14, 2021 to present. Emails should be produced as exact PDF copies, preserving date/time, to, from ,cc, bcc, email addresses, hyperlinks, and formatting. Email Attachments and any non-email documents should be produced in their original electronic format and must not be converted to PDFs.

F-1. all agendas (draft or final) or calendar invites of meetings of the Custodian of Records Working Group ("Group", however the name is phrased or called internally)
F-2. all minutes (draft or final) of meetings of the Group
F-3. all listings of the membership/roster of the Group
F-4. all supporting documentation or presentations used at meetings of the Group
F-5. all records showing any budget allocations or other financial support given to the Group
F-7. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager or any other employee whose role is Sunshine/CPRA compliance, and any of { Margot Shaub, Tiffany Wilson, David Steinberg, Kate Patterson, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson, John Cote, Roberta Boomer, Veronica Vien, Arlene Licudine-Barker } on govt accounts
F-9. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager or any other employee whose role is Sunshine/CPRA compliance, and any of { Margot Shaub, Tiffany Wilson, David Steinberg, Kate Patterson, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson, John Cote, Roberta Boomer, Veronica Vien, Arlene Licudine-Barker } on personal accounts subject to City of San Jose v Superior Court (2017)
F-10. all records policies/best practices/procedures written or circulated (draft or final) by the Group.
F-11. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and the corresponding role's employee in another agency

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

twitter.com/journo_anon

From: Department of Public Works

City and County of San Francisco

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Hi there

Your record request #21-5474 has been submitted. You can see it anytime at the link below.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Department of Public Works

City and County of San Francisco

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Hi there

A message was sent to you regarding record request #21-5474:

We received your public records request, dated Oct. 7. You have requested the following records:

F-1. all agendas (draft or final) or calendar invites of meetings of the Custodian of Records Working Group ("Group", however the name is phrased or called internally)

F-2. all minutes (draft or final) of meetings of the Group

F-3. all listings of the membership/roster of the Group

F-4. all supporting documentation or presentations used at meetings of the Group

F-5. all records showing any budget allocations or other financial support given to the Group

F-7. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager or any other employee whose role is Sunshine/CPRA compliance, and any of { Margot Shaub, Tiffany Wilson, David Steinberg, Kate Patterson, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson, John Cote, Roberta Boomer, Veronica Vien, Arlene Licudine-Barker } on govt accounts

F-9. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager or any other employee whose role is Sunshine/CPRA compliance, and any of { Margot Shaub, Tiffany Wilson, David Steinberg, Kate Patterson, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson, John Cote, Roberta Boomer, Veronica Vien, Arlene Licudine-Barker } on personal accounts subject to City of San Jose v Superior Court (2017)

F-10. all records policies/best practices/procedures written or circulated (draft or final) by the Group.

F-11. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and the corresponding role's employee in another agency. 

Pursuant to Mayor London Breed's Proclamation dated March 13, 2020, Sections 67.25(a) and 67.25(b) of the Administrative Code are suspended for the duration of the local emergency. 

For this reason, we are treating your Immediate Disclosure Request as a standard public records request, subject to the normally applicable 10-day response time, with a possible extension. Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you on or before Oct. 18, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c). Please note that during the current public health emergency, the department is not required to provide copies of records by this deadline but must notify the requester whether the records exist.

It is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Department of Public Works

I am confirming that we received your email request today, which we have logged as Public Records Request #21-5474. You have requested the following records:

F-1. all agendas (draft or final) or calendar invites of meetings of the Custodian of Records Working Group ("Group", however the name is phrased or called internally)

F-2. all minutes (draft or final) of meetings of the Group

F-3. all listings of the membership/roster of the Group

F-4. all supporting documentation or presentations used at meetings of the Group

F-5. all records showing any budget allocations or other financial support given to the Group

F-7. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager or any other employee whose role is Sunshine/CPRA compliance, and any of { Margot Shaub, Tiffany Wilson, David Steinberg, Kate Patterson, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson, John Cote, Roberta Boomer, Veronica Vien, Arlene Licudine-Barker } on govt accounts

F-9. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager or any other employee whose role is Sunshine/CPRA compliance, and any of { Margot Shaub, Tiffany Wilson, David Steinberg, Kate Patterson, Sue Blackman, Hank Heckel, Caroline Celaya, Marianne Mazzucco-Thompson, John Cote, Roberta Boomer, Veronica Vien, Arlene Licudine-Barker } on personal accounts subject to City of San Jose v Superior Court (2017)

F-10. all records policies/best practices/procedures written or circulated (draft or final) by the Group.

F-11. all correspondence between your Compliance Officer and/or Custodian of Records and/or Public Records Manager and the corresponding role's employee in another agency

Pursuant to Mayor London Breed's Proclamation dated March 13, 2020, Sections 67.25(a) and 67.25(b) of the Administrative Code are suspended for the duration of the local emergency.

For this reason, we are treating your Immediate Disclosure Request as a standard public records request, subject to the normally applicable 10-day response time, with a possible extension.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you on or before Oct. 18, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c). Please note that during the current public health emergency, the department is not required to provide copies of records by this deadline but must notify the requester whether the records exist.

As you know, our department uses the NextRequest online records request system. You will receive an email from Nextrequest.com with instructions for following up on this request. Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.

Please note that the Public Records Act requires an agency to make available to any person a copy of an "identifiable record or records" in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City's obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

We will produce responsive records online through the NextRequest portal. However, if hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

In lieu of hard copies, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

Regards,

[cid:image001.jpg@01D7BB67.093F2DC0]David A. Steinberg
Custodian of Records & Executive Assistant to the Director
San Francisco Public Works | City and County of San Francisco
49 South Van Ness Avenue, Suite 1647 | San Francisco, CA 94103 | (628) 271-2888
sfpublicworks.org<http://www.sfpublicworks.org/> · twitter.com/sfpublicworks<http://www.twitter.com/sfpublicworks>

For public records requests, please go to sfpublicworks.org/records<http://www.sfpublicworks.org/records>.

From: Department of Public Works

City and County of San Francisco

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Hi there

A document has been released for record request #21-5474:

* Custodians.xlsx

Document links are valid for one month.
After November 7, you will need to sign in to view the document(s).

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #21-5474:

We have conducted a diligent search for records responsive to your request. We have located responsive records, which we have released to you. Due to the need to continue searching and reviewing records, we will produce any additional responsive records as soon as reasonably possible on an incremental or rolling basis. 

We have conducted a diligent search for records responsive to your request and have found no records for Items F-2, F-4, F-5, F-9 or F-10.

Any records responsive to Item F-1 and F-11 would also be responsive to Item F-7 and will be released under that portion of your request.

Regards,

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: twitter.com/journo_anon

#21-5474:

Again F-11 is NOT a subset of F-7.

F-7 only asks for your communications with 12 named people.
F-11 asks for your communications with any custodian.

From: Department of Public Works

City and County of San Francisco

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Hi there

A message was sent to you regarding record request #21-5474:

In response to your follow-up email, you are correct. We reversed the items numbers. The corrected version is below:

Any records responsive to Item F-1 and F-7 would also be responsive to Item F-11 and will be released under that portion of your request.

Regards,

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #21-5474:

We have conducted a diligent search for records responsive to your request. We have located responsive records, which we have released to you. Due to the need to continue searching and reviewing records, we will produce any additional responsive records as soon as reasonably possible on an incremental or rolling basis. 

We have withheld records responsive to your request [and/or redacted parts of the records provided in response to your request] on the basis of the attorney-client privilege and/or because the records contain the work product of an attorney representing the City. Cal. Govt. Code Secs. 6254(k), 6276.04; Cal. Evid. Code Sec. 950 et seq. Cal. Code Civ. Proc. Sec. 2018.030, 2018.030(a).

Regards,

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #21-5474:

We have conducted a diligent search for records responsive to your request and believe we have such records in our possession. It is not possible, however, for us to complete your request by the Oct. 18 deadline. Please note that during the current public health emergency, the department is not required to provide copies of records within 10 days, plus a possible 14-day extension, but must notify the requester whether the records exist. We will continue searching, reviewing and redacting records, and will produce responsive records as soon as reasonably possible. We estimate that we will be able to produce the records approximately Nov. 1. 

 

Regards,

David A. Steinberg

Custodian of Records

San Francisco Public Works

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

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