Calendars and Emails - Immediate Disclosure Request (SF Planning)

Anonymous Journalist filed this request with the San Francisco Planning of San Francisco, CA .
Status
Completed
Tags

Communications

From: Anonymous Journalist

Director Rahaim,

Attached is an Immediate Disclosure Request (SF Admin Code 67.25(a)).
Your response is required by Dec. 17, 2019. Rolling records responses are requested (67.25(d)).

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.

Sincerely,

Anonymous

From: San Francisco Planning

Hello,

The responsive record is ready. You could download the zipped folder attached to this email. You will need to unzip the folder to view the records.
Please note: There are no responsive records for items 2, 6 and 7. I missed item number 3 which I will produce tomorrow morning.

If you still prefer a CD ($0.25 fee), please let us know and we'll prepare it for you.

Below are the steps to unzipping the folder:
1. Download the zipped folder to your computer.
2. Locate the zipped folder in Windows Explorer.
3. Double-click the zipped folder. This opens up the zipped folder so that you can see the files and folders that are inside it.
4. Save these files directly to your computer.
5. Using Windows Explorer, locate the saved files and double click on any files you wish to view.

Thank you,
Chan Son
Records Requests
San Francisco Planning Department
1650 Mission Street, Suite 400 San Francisco, CA 94103
Main: 415.575.6926 | www.sfplanning.org<http://www.sfplanning.org/>
San Francisco Property Information Map<http://propertymap.sfplanning.org/>

From: San Francisco Planning

Hello,
Attached is the responsive record for item number 3. This will deem your request completed.

Thank you,
Chan Son
Records Requests
San Francisco Planning Department
1650 Mission Street, Suite 400 San Francisco, CA 94103
Main: 415.575.6926 | www.sfplanning.org<http://www.sfplanning.org/>
San Francisco Property Information Map<http://propertymap.sfplanning.org/>

From: Anonymous Journalist

Thank you - please see attached response.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.

From: San Francisco Planning

Hi,
I am uncertain as to what is an ICS file type but attached are the original calendar entries in .MSG format. Hope this will comply.

Thank you,
Chan Son
Records Requests
San Francisco Planning Department
1650 Mission Street, Suite 400 San Francisco, CA 94103
Main: 415.575.6926 | www.sfplanning.org<http://www.sfplanning.org/>
San Francisco Property Information Map<http://propertymap.sfplanning.org/>

From: Anonymous Journalist

You can speak to your IT professionals about iCalendar (aka ICS) exporting.

But its fine - we are measuring each agency's compliance and we have enough information for Planning.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.

From: San Francisco Planning

Hello,
I am unclear of the follow up. Everything was produced and completed.
Please advise.

Thank you,
Chan Son
Records Requests
San Francisco Planning Department
1650 Mission Street, Suite 400 San Francisco, CA 94103
Main: 415.575.6926 | www.sfplanning.org<http://www.sfplanning.org/>
San Francisco Property Information Map<http://propertymap.sfplanning.org/>

From: Anonymous Journalist

Indeed - thank you!

From: Anonymous Journalist

RE: BCC Emails - Immediate Disclosure Request

Department Head:

Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)) directed to your agency and the department head. Your response is required by Feb 11, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not: provide mere URLs, print and scan electronic records, convert native files to PDFs, or provide black and white versions of any color record. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253). Emails are requested in the easily-generated EML or MSG formats (SFAC 67.21(l)).

I am now auditing how the City appears to unlawfully withhold the BCC recipients of emails when they print out emails in certain formats. The identity of BCC recipients is not exempt. BCC is not an information security record that reveals vulnerabilities or increases chance of an attack. The BCC names was typed in by a human being and are not metadata. You must provide BCC just like you provide To or CC recipients. There is no legal authority to keep secret the identities of persons communicating with government officials, unless they are specifically confidential informants and such. If you withhold the BCC names, I will file complaints, separate and apart from email metadata complaints (which I have now already won, see ruling in SOTF 19044).

Your non-exhaustive obligations: All withholding of any information must be justified in writing (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld (SFAC 67.26). You must respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). Do not impose any end-user restrictions upon me (Santa Clara Co. vs Superior Ct, 170 Cal.App 4th 1301); so if you use a third-party website to publish records, please make them completely public without any login or sign-in.

Your agency must do all of the above things in your response, and you cannot wait until we file complaints.

****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until the City's procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******

1. An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting, hyperlinks, images, and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by your Dept Head on any government account . Note that you will have to search directly from the person's computer or account in their Sent folder specifically (In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: (bcc:*)

Do not destroy or discard any responsive records - we will appeal all withholdings or Sunshine violations.

NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.

Sincerely,

Anonymous

From: San Francisco Planning

Hello,
We received your record request dated February 8, 2020 on February 10, 2020. Public record request received after the close of business, or received on a weekend or holiday, are considered received on the next business day.

You requested records for our department head's emails. We will endeavor to complete your request on or before February 11, 2020 (Cal. Govt Code 6253(c) and Admin Code 67.21(b)).

Thank you,
Chan Son
Records Requests
San Francisco Planning Department
1650 Mission Street, Suite 400 San Francisco, CA 94103
Main: 415.575.6926 | www.sfplanning.org<http://www.sfplanning.org/>
San Francisco Property Information Map<http://propertymap.sfplanning.org/>

From: San Francisco Planning

Hello,
The responsive record is ready. You could download the zipped folder attached to this email. You will need to unzip the folder to view the records.

If you still prefer a CD ($0.25 fee), please let us know and we'll prepare it for you.

Below are the steps to unzipping the folder:
1. Download the zipped folder to your computer.
2. Locate the zipped folder in Windows Explorer.
3. Double-click the zipped folder. This opens up the zipped folder so that you can see the files and folders that are inside it.
4. Save these files directly to your computer.
5. Using Windows Explorer, locate the saved files and double click on any files you wish to view.

Thank you,
Chan Son
Records Requests
San Francisco Planning Department
1650 Mission Street, Suite 400 San Francisco, CA 94103
Main: 415.575.6926 | www.sfplanning.org<http://www.sfplanning.org/>
San Francisco Property Information Map<http://propertymap.sfplanning.org/>

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