Public Library Circulation, Anonymized Patron Access Records, and Budget Information
It is a clone of this request.
| Tracking # |
20-1003 |
| Submitted | Feb. 22, 2020 |
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Communications
From: Bree Norlander
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
1. Total circulation of library materials (broken down by material type) for 2016, 2017, 2018, 2019. Please provide these as aggregated monthly totals for 2016, 2017, 2018, 2019. If possible please include the following details:
-Total physical item circulation (delineated by first time check-outs versus renewals)
-Total number of circulations of electronic materials
-Total circulation
-Electronic Content Use
-Total Collection Use
2. Lost library items aggregated monthly for 2016, 2017, 2018, and 2019.
3. Patron circulation records including material due dates and material return dates for 2016, 2017, 2018, and 2019. If possible, please provide these as hashed (de-identified but with unique key per patron).
4. Annual itemized library budget 2016, 2017, 2018, and 2019 including any donations made to the library. Please provide a record of donations collected aggregated monthly for these years. Please also provide a description of how donations are solicited.
5. The total revenue of fines and total revenue of fees collected 2016, 2017, 2018, and 2019.
6. The current library policy on fines and fees and the date this policy took effect as well as dates of changes to the policy between 2016 and today.
7. The definition (if any) your library uses for "active borrower".
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This request is part of a research project by the Information School at the University of Washington to better understand how removal of library fines affects library circulation, patron visits, and library budgets. We are committed to open access and plan to make our findings broadly available to the public. If fees cannot be waived please inform us in advance.
We ask that, if possible, you please respond via email with data files in machine-readable format (examples include .csv, .txt., .xls/x) or if applicable text documents or clear, high-quality scanned PDFs. If you cannot reply electronically, please mail us the best quality copies you reasonably can. Your efforts help us ensure broad accessibility and equity.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Bree Norlander
From: San Diego Public Library
City of San Diego
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Hi there
Your first City of San Diego record request (request number #20-1003) has been submitted.
It is currently unpublished and is not available for the general public to view.
Please be advised that City staff have received your CPRA request. Within the next 10 days, we will determine whether your request seeks copies of disclosable records in the City's possession or whether the City will require an extension.
As the requester, you can always see the status of your
request by signing into the City of San Diego Public Records
portal here.
If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #20-1003.
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From: San Diego Public Library
City of San Diego
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Hi there
A message was sent to you regarding record request #20-1003:
Good morning,
We have received your Public Records Act request and have entered it into NextRequest, an online software, as #20-1003. NextRequest is a public record portal which allows you to search previous requests and documents to determine if the records for which you are looking are already in the system, and provides you with alerts as to the status of your request.
You can locate NextRequest by going to the City’s website: www.sandiego.gov or by going to sandiego.nextrequest.com.
Kind regards.
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From: San Diego Public Library
City of San Diego
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Hi there
Record request #20-1003 has been closed.
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From: San Diego Public Library
City of San Diego
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Hi there
Documents have been released for record request #20-1003 along with the following message:
Hello Ms. Norlander,
The Library Department is providing all responsive records. Per staff,
Item 1. “Circulation Statistics.xlsx” provides overall annual circulation by fiscal year. This includes a row for electronic resource circulation (eBooks, eMagazines, eAudiobooks). The files following the pattern “FY20XX_Circulation-Library & Item Type.xlsx” include material type information.
Item 2. No responsive records as the Library Department does not track such statistics.
Item 3. No responsive records as the Library Department does not track such statistics.
Item 4. Files "2016_2019 Itemized Lib Budget_GF.xls" and "Library Donations 2006-2020.xlsx" contain worksheets for itemized library budget and donations.
Item 5. FY2020_Monthly Payments Report.xlsx contains worksheets for current and past fiscal years. Each FY worksheet has a YTD monies collected cell that shows actual revenue.
Item 6. Current policy on fines and fees can be located online at https://www.sandiego.gov/public-library/services/lending/finesfees. This policy took effect 7/1/2018. The fine/fee policy prior to this can be reviewed at https://www.sandiego.gov/sites/default/files/overdue-fines-prior-july-1-2018.pdf.
Item 7. We defined "active borrowers" as accounts that are not expired.
Kind Regards.
* Library - FY2020_Circulation-Library & Mat Type.xlsx
* Library - FY2020_Monthly Payments Report.xlsx
* Library Donations 2006-2020.xlsx
* 2016_2019 Itemized Lib Budget_GF.xls.xlsx
* Library - Circulation Statistics.xlsx
* Library - FY2016_Circulation-Library & Item Type.xlsx
* Library - FY2017_Circulation-Library & Item Type.xlsx
* Library - FY2018_Circulation-Library & Item Type.xlsx
* Library - FY2019_Circulation-Library & Item Type.xlsx
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of San Diego.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
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2016_201920Itemized20Lib20Budget_GF.xls.xlsx
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Library20Donations202006-2020.xlsx
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Library20-20Circulation20Statistics.xlsx
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Library20-20FY2016_Circulation-Library202620Item20Type.xlsx
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Library20-20FY2017_Circulation-Library202620Item20Type.xlsx
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Library20-20FY2018_Circulation-Library202620Item20Type.xlsx
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Library20-20FY2019_Circulation-Library202620Item20Type.xlsx
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Library20-20FY2020_Monthly20Payments20Report.xlsx
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Library20-20FY2020_Circulation-Library202620Mat20Type.xlsx
From: San Diego Public Library
Use this to confirm your account. The link is only valid for 24 hours.
City of San Diego
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Hello Bree Norlander!
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Magic link: https://sandiego.nextrequest.com/users/confirmation?confirmation_token=oyxmy6V2U8yTXg1ozAD2
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From: San Diego Public Library
City of San Diego
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Hi there
Record request #20-1003 has been published and is now available for public view.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of San Diego.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: Bree Norlander
Hello,
Thanks so much for your help with this request! Your response will greatly assist us with our research into the elimination of fines in public libraries.
Sincerely,
Bree Norlander
Research Analyst & Coordinator
University of Washington Information School
norlab@uw.edu